Loading...
2013-05-15 Regular Meeting RECEIVED Personnel Advisory Board Minutes AUG 2 3 2013 Regular Meeting May 15, 2013 BOROUGH CLERK'S KODIAK,ALASKA OFFICE The Personnel Advisory Board regular meeting of May 15, 2013 was called to order by PAB Vice-Chair Curt Law at 5:45 p.m. in the Kodiak Island Borough Conference Room. ROLL CALL Board Members Present Lynn Bash Lindsey Howell Curt Law Perry Page Brenda Zawacki A quorum was established. Staff Present Bud Cassidy, Borough Manager Lauri Whiddon, HR Officer/Executive Assistant Others Present Jeff Johnson WELCOME OF BOARD MEMBERS AND GUESTS Vice-Chair Curt Law welcomed board members and guests, and reminded guests to sign the attendance log. ACCEPTANCE OF AGENDA The agenda was amended to hear the Fox Lawson & Associates presentation as the first item. The agenda was approved as amended. ITEMS OF BUSINESS a) Fox Lawson & Associates Presentation: Salary Range Placement Process Manager Cassidy introduced himself to the Board and stated that the purpose of the meeting was to discuss proposed changes to the KIB Personnel Manual and the present salary placement process from a point method of job evaluation to a market-based system. Manager Cassidy went on to say that the Board is also asked to recommend implementation of a new classification system and pay scale based on the recommendations of Fox Lawson & Associates. He explained that Fox Lawson & Associates is a third-party, independent organization that the Borough contracted with to review and update our present job Personnel Advisory Boaid Page 1 old May 15,2013 descriptions, salaries and benefits, and come up with a valid, current method that would assist the Borough in attracting and retaining quality applicants. Manager Cassidy introduced Finance Director Karl Short, the Project Manager for the Borough's study. Mr. Short added that Fox Lawson and Associates is the firm that recently completed a study for the City of Kodiak, and the Kodiak Island Borough joined forces with three other Alaskan communities - the City of Unalaska, the Kenai Peninsula Borough, and the City of Soldotna to share research and help reduce costs. Lori Messer with Fox Lawson & Associates gave a Power Point presentation of the Final Report of the Classification and Compensation Study, and the Decision Band Method of Salary Range Placement. Discussion followed and Ms. Messer responded to questions from Board Members. BASH moved to approve the recommended Salary Range Placement Process submitted by Fox Lawson and Associates and make it a part of the Personnel Manual. Discussion followed. ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY Manager Cassidy clarified that draft Resolution #FY2013-01 stated that the Personnel Advisory Board urges the Assembly to accept the Fox Lawson and Associates Report on the Classification and Compensation Study conducted for the Kodiak Island Borough and implement the recommended classification system and pay scale, so there were actually two parts to the resolution. He went on to say that the Board has just accepted the study and he looks to the Board to decide whether they want to have another look and have discussion about implementation. He added that the Assembly will be entertaining the same motion to accept and implement and could be looking for guidance from the Board on the implementation side. Board member Zawacki stated that implementation options could be explored as the Borough works through the budget process. Board member Page clarified that the maximum amount of $176,000 was placed into the draft Borough budget already to cover the full amount of pay increases should the study meet Assembly approval. Board member Howell commented that it makes sense to do that initially rather than play catch up for years after or have employees who feel that they are being compensated below where they should be. She added that this might be the most expensive option, however it brings everyone in line on the salary schedule at the same time to begin where they should according to this market study and move forward from there. It was clarified and understood that although it would be a continual cost every year, the Borough would also see a drop in costs once higher paid employees resign or retire. There was further discussion about whether the Board wanted to make a recommendation on implementation. It was decided that the Board has already made the decision to replace the Salary Range Placement Process and does not believe it is their responsibility to make a decision on implementation of the study as submitted by Fox Lawson and Associates. Board Personnel Advisory Board Page 2 of 4 May 15,2013 member Law stated that it is not within their purview to make this type of monetary determination for the Borough, and that it falls on to the Assembly to make that decision. PAGE moved to adopt Resolution No. FY2013-01 to be amended by removing the wording and implement the recommended classification system and pay scale". ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY ELECTION OF OFFICERS Curt Law was nominated and elected Chair, and Lynn Bash was nominated and elected Vice- Chair, both by general consent. Lauri Whiddon will continue to serve as secretary. APPROVAL OF MINUTES The minutes of the March 30, 2011 meeting were approved as submitted. CITIZENS' COMMENTS (Limited to 3 minutes) a) Citizens' Comments Jeff Johnson thanked the Board for their service. He also commented on the new pay scale and how it would affect him personally, stating that there was little monetary incentive for him to consider promotion to a higher level. Ms. Howell asked him if the current system allows more monetary incentive for promotion and the response was that there was not. Discussion followed and the statement was made that there are some employees who presently are at the top of the scale and they remain in the same relative position under the new scale. b) Manager Cassidy thanked the Board for their service and for helping to work through the process. c) Board Members' Comments None ADJOURNMENT a) Next Meeting Ms. Bash moved that the Board meet on a quarterly basis. Discussion followed and the consensus was that the Board will meet quarterly January, April, July, and October, and meeting dates adjusted as necessary to allow for scheduling. The Board discussed Wednesday, July 24th to be the next meeting of the Board and members will be contacted in advance to check on their availability. b) Adjournment The meeting was adjourned at 7:55 p.m. Personnel Advisory Board Page 3 of 4 May 15,2013 \Re.soectfully submitted: Lauri Whiddon, Secretary Cu aw, Chair _ tt °r,c)-013 Dat: Approved Personnel Advisory Board Page 4 of 4 May 15.2013