04/02/2013 Regular Meeting RECEIVED ,
Womens Bay Service Area Board
Regular Meeting Minutes: Tuesday April 02 2013. MAY 1 0 2013
•
• Call to Order: / -�g�OKODIAK,ALASKA FILE
D. Heuman called the meeting to order @ 7:02pm. ICy
Members Present:
Dave Heuman, Dave Conrad, John Isadore, Brian Hansz, Jessica I-Torn, Billy
Ecret, Scott Griffin.
Dale Rice.
Guests:
Athenas Williamson, Stephan Faust, George Lee, Kevin Arndt
Agenda Approval/Additions:
D. Heuman motioned to approve agenda as presented, B. Ecret 2"d , passed
unanimously.
Minutes Approval:
D. Conrad motioned to approve minutes from Mar 5th meeting, D. Heuman 2°`',
passed unanimously.
Citizens Comments:
Stephen Faust, spoke to the board about his displeasure in snow removal efforts
by board and contractor, stated he had 3' berms in driveway entrance after snow
plow passed his driveway. Suggested courtesy blade/snow gates be installed on
plow blade.
Athenas Williamson noted that she was here for A.1.M. maintenance and that they
had interest in upcoming WBSB contracts.
George Lee, spoke to board and guests about the quality of work the current
contractor has done and he thought the contractor met all expectations. He also
noted that a possible cause of dissent could be timing of call outs.
Contractor Comments:
Kevin Arndt noted that Service area 1 will be placing an order for signs and
WBSB may want to combine order to lower shipping costs.
Old Business Fire Department:
• Tanker 23 repairs: Awaiting Brechan for parts availability and quote.
• HUD Grant: Grants are in queue at KIB hopefully they will he submitted soon.
• New Pickup: Scheduled operational 01 July 2013
Old Business Road Service:
• FEMA Updates: Panamaroff creek project claim has been completed and
reviewed for submission. 57 Tree stumps/ root wads at KIB Landfill awaiting
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transport to site in Sargent creek, will need gravel to backfill once in place,
project probably will be scoped down to minimum FEMA recommendations.
• Expansion of service area and lots sales: Lots sales planned for Panamaroff rd.
will need KIB to expand service area and plan for road extension prior to sale.
• Status of WO's issued: Board requested a cost estimate for new signs to be
ordered from contractor prior to purchase.
• Lake Orbin Fish friendly Culvert project: Project in Capitol Budget plan, awaiting
signature from governor, to see if funded. $150K allocated by Federal Fish &
Wildlife service, WBSB is aware of a cost share on roadway approaches over new
culverts.
New Business Fire Department:
• D. Conrad informed board of an offer to acquire existing American Red Cross 40'
aluminum Conex box to store excess fire department equipment and property, it
will also house the emergency preparedness equipment (cots/blankets) for WBFD
until new shelter is built. Also presented was a rough cost estimate to ensure
Conex box placement meets current KIB code.
• Alaska State Fire Chiefs association have gathered 20-21 rural fire departments to
request a single grant for SCBA upgrades, WBFD is included. Will wait to see if
grant gets approved by state legislature.
New Business Road Service:
• D. Conrad motioned to recommend extension of current road service contract by
one year, S. Griffin 2nd motion.
Contract renewal discussion:
D. Conrad noted that KIB is attempting to get all contracts complete within a
certain time frame. (Must be in to be published by Friday APR 5th)
However that leaves virtually no time to rewrite or rebid any new contracts.
J. Isadore noted that current contractor completes good services when called.
S. Griffin noted that timeframe given by KIB is too short notice to rewrite and
rebid.
.1. 1-Torn noted that all contracts should be rebid at end of contract and asked about
just opening for rebid without a rewrite.
D. Heuman noted that a Friday timeline would be fairly impossible.
D. Conrad noted that an extension of current contract cannot be denied by
contractor and is price locked until a new contract is written and signed. Opening
a new bid even without rewrite of contract may cost more for same services.
Entire board agrees that KIB needs to give a reasonable timeframe to service
board to discuss and contemplate contract rewrite and bidding instead of 3 days.
D. Heuman called for a roll vote for Motion on table to recommend extension of
current contract by 1 year.
B. Ecret Yes, B. I-lansz Yes, J. Isadore Yes, J. Horn No, D. Conrad Yes,
S. Griffin Yes, D. Heuman Yes,
Motion passed 6 to I
Chair will pass recommendation to KIB to extend current contract for services by
one year.
Board members comments:
• D. Conrad noted that when board reviews and rewrites contract for services that a
qualification or standard level of service needs to be written in to include height
of snow berms after plowing, and better quality control measures.
• D. Rice gave board members an article from Firehouse magazine about rural lire
department consolidation, Pro and Cons.
• J. Isadore noted that Spencer Schaeffer had passed away the previous evening.
• D. Heuman noted the last road service budget performance report was looking
good for end of year.
• J. Horn noted an increase in wood cutting through service area, some on KIB
property soon to be offered for sale, probably for fire wood.
• B. Ecret Noted that Middle Bay Drive double culvert is getting extremely deep
and could soon be the cause of vehicle damage. Chair will talk with contractor
about placing metal plate over eroded road surface until repair can be made.
• J. Horn and D. Conrad noted multiple potholes in various locations that also
needed attention.
• B. I-Iansz noted BE contract with KIB calls for dust palliative to be applied every
year, No dust palliative was applied in 2012.
• D. Heuman noted next meeting will cover more work lists for spring/summer
projects.
Next meeting Tues May 7'h 2013 7:00pm:
Adjournment:
• D. euman motioned to adjourn @ 8:22pm, S. Griffin 211d , motion passed
una. Dusty
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air Witness