03/05/2013 Regular Meeting p • RECEIVED
APR - 3 205
Womens Bay Service Area Board
Regular Meeting Minutes: Tuesday March 05 20 f9 J CLE x ALASKA
Call to Order:
D. Neuman called the meeting to order n 7:05pm.
Members Present:
Dave Neuman, Dave Conrad, John Isadore, Brian I-lansz, Jessica Horn, Billy
Ecret.
Guests:
Jeremy Williamson
Agenda Approval/Additions:
D. Conrad motioned to approve agenda as presented, D 1-leuman 2" passed
unanimously.
Minutes Approval:
D. l-leuman motioned to approve minutes from Jan 13 meeting, D. Conrad 2" ,
passed unanimously.
Citizens Comments:
Jeremy Williamson noted that he was here to observe meeting and had interest in
WBSB contracts.
Contractor Comments:
None
Old Business Fire Department:
• Tanker 23 repairs: No New action.
• HUD Grant: No New action.
• New Pickup: Should be operational 01 Jun 2013
Old Business Road Service:
• FEMA Updates: 57 Tree stumps/ root wads at KIB Landfill awaiting transport to
site in Sargent creek.
• Expansion of service area and lots sales:
• Status of WO's issued: New signs placed on weather hold till spring.
• Lake Orbin Fish friendly Culvert project: Awaiting scheduling from KIB and Soil
and Water.
•
New Business Fire Department:
• None
New Business Road Service:
• Board reviewed budget performance report,
Budget Public Hearing:
• Fire Dept Overview: F.D. Has $487.5K in Fire Department forward balance,
may be utilized to assist funding for planned emergency shelter, or emergency
purchase of equipment if necessary.
• 58%of 2013 budget spent at this time.
• 102% of this year's collection complete.
• D. Conrad motioned to Approve 2014 Fire Department budget as presented, B.
Ecret 2"d passed unanimously.
• Road Service Overview: D. Conrad recommended that R.S. budget be adjusted
to include $30-35K into Contingencies vise $8K, Board agreed and adjusted the
following funds; (446.110) Snow removal/Sanding $70K, (446.120)
Repairs/Maintenance $80K, (446.125) Grading/Ditching $33K, (450.450)
Contingencies $30K. D. Conrad Motioned to accept line item changes to budget,
J. Horn 2od motion passed unanimously.
• D. Heuman motioned to accept 2014 Road Service budget as amended. J. Isadore
2"' motion passed unanimously.
Board members comments:
• D. Conrad asked board to engage with local contractors, who may have larger
contracts this summer for a quote for topseal on paved roads.
• D. Heuman Motioned to allow Chair to authorize $5K to have contractor come
from Anchorage to have engineered plans to have on file for large scale CIP
projects. B. Hansz 2' motion passed unanimously.
• Board discussed priorities for engineering projects
• J. Isadore noted the contractor seemed unable to complete assigned work orders
(signage) prior to season change. J. I-Iorn asked if it could be put out to bid for any
contractor to bid upon. Multiple members stated that the need may exist to bid out
contracts that contractor has been slow to complete in the past.
• Board members noted a good job by plow driver last month.
• J. Horn discussed the address signs for homes in service area, it was suggested to
have sign up list at a community/Fire Dept picnic, this summer.
Next meeting Tues Apr 2th 2013 7:00pm:
Adjournment:
• D. Heuman motioned to adjourn @ 8:10pm, B. Hansz seconded, motion passed
unanimously.
• II
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