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2013-04-23 Regular Meeting KODIAK ISLAND BOROUGH RECEIVED PARKS & RECREATION COMMITTEE MINUTES JUN 1 3 2013 April 23,2013 Regular Meeting 7 p.m.at the KIB S hool District Conference Room BOROUGH CLERK'S OFFICE CALL TO ORDER KODIAK,ALASKA CHAIR SALTONSTALL called to order the April 23, 2013 regular meeting at 7 p.m. ROLL CALL Michael Scalzo requested to be excused. Committee members present were Pam Foreman, Jeff Huntley, Patrick Saltonstall, Rick Lindholm, Michael Marion, and Helm Johnson. Excused was Michael Scalzo. Ex-officio members absent were Jack Ransom,Aaron Griffin, Steve Doerksen,and Alan Schmitt. Community Development Department staff present was Duane Dvorak and Sheila Smith. COMMITTEE MEMBER FOREMAN MOVED to excuse Michael Scalzo. VOICE VOTE ON MOTION CARRIED UNANIMOUSLY APPROVAL OF AGENDA COMMITTEE MEMBER HUNTLEY MOVED to approve the agenda. VOICE VOTE ON MOTION CARRIED UNANIMOUSLY MINUTES OF PREVIOUS MEETINGS COMMITTEE MEMBER FOREMAN brought to Smith's attention a name spelled wrong. COMMITTEE MEMBER SCHROEDER arrived at 7:01 p.m. COMMITTEE MEMBER FOREMAN MOVED to approve the February 26, 2013 and March 26, 2013 minutes. VOICE VOTE ON MOTION CARRIED UNANIMOUSLY AUDIENCE COMMENTS AND APPEARANCE REQUESTS A) ORTAB-Trail Grant Opportunity (Mike Sirofchuck) CHAIR SALTONSTALL stated Sirofchuck isn't here tonight but CHAIR SALTONSTALL said Sirofchuck said no one has been applying for these and there's a lot of money for these grants. There's a lot of things that these would work for. COMMITTEE MEMBER SCHROEDER said it's up to $50,000 grants, there's a portion of the funding that has to be dedicated towards motorized uses and other funding can be toward any use. He thinks they have a hard time filling their quota for motorized trails. CHAIR SALTONSTALL said after he talked to Schroeder he thought of the Dark Lake for the Russian Ridge area for improvements. COMMITTEE MEMBER SCHROEDER said Sirofchuck sits on the ORTAB Board so he's on the selection committee for these grants and committee members are allowed to help in project development so he's allowed to help kind of with the inside knowledge to a limited degree to advise us on how to make it a more competitive project. COMMITTEE MEMBER FOREMAN asked Dvorak what the process is to get something to the Borough's Grant Writer as a project. P&R Minutes Page 1 of 5 April 23, 2013 Dvorak said it probably needs to go to Planning & Zoning first and then to the Assembly and they would decide if it goes to the Grant Writer. Discussion of the CIP list and talking to Cassidy, grant structure, the Assembly, and procedures and processes. OLD BUSINESS A) Final Report and Recommendation for Russian Ridge Trail System Dvorak said this is basically the same document you saw a month ago; it's been before you a few meetings and the only comment received was from Alan Schmitt who pointed out typos so this is the corrected version. There were no further comments made. This would basically be the cover for the TMO's so the whole packet of TMO's and this cover would go the Planning&Zoning Commission on its way to the Assembly. At that point we'll probably ask for some kind of adoption by resolution or motion. Brief discussion COMMITTEE MEMBER SCHROEDER MOVED to approve the final report and recommendation of the Kodiak Island Borough Parks & Recreation Committee for the Trail Management Objectives of the Russian Ridge Trail System and change the language to say that TC Kamai attended March 12th meeting as amended. VOICE VOTE ON MOTION AS AMENDED B) Land Swap Recap CHAIR SALTONSTALL stated he talked to Bob Scholze about this and it's still in flux. Leisnoi came back to him and now they want to talk about Termination Point and Long Island instead of all the beaches. It has to do with Conservation Easements versus logs versus land value. Scholze will come back to us once he has more information on what is happening. Dvorak, Scholze, and Cassidy met last week to discuss direction and Scholze is drafting a letter to Leisnoi. The direction he was given by the Assembly was about the road system opportunities and that was the last direction given. Now Scholze feels the need to go back to the Assembly with this new proposal in mind to get their direction. Discussion of Conservation Easements, value, logging, timber value, preserving public access, and direction. It's all still conceptual. COMMITTEE MEMBER MARION MOVED for staff to prepare a memo to Planning & Zoning that the Parks & Rec Committee is very interested in staying apprised of any land swap proposals so we can make our recommendations before any major decisions. VOICE VOTE ON MOTION CARRIED UNANIMOUSLY NEW BUSINESS A) Womens Bay Park Playground and Trail Plan Meeting May 14, 2013 CHAIR SALTONSTALL said the meeting is in 3 weeks. At that meeting we're also going to talk about Jack&Lee Lakes, right. Dvorak answered yes. Dvorak said the meeting is on your regular meeting night, May 14th, and he'd presume your regular meeting format from 7 p.m. to about 9 p.m. unless you want to go longer. The primary reason for going out there was the playground issue to try to figure out what to do with this $100,000 grant and since staff has never done a playground layout before he doesn't know how long it will take or whether it's going to be adequate timing, maybe spend half the meeting on playground and half on trails. We can be flexible. If we need more time for the trails that can be another meeting. If the P&R Minutes Page 2 of 5 April 23,2013 Service Area Board members want to attend as residents and resources on behalf of the community. It will be your meeting in their Fire Hall. Agendas will be made and left around town and given to the Service Area Boards. Dvorak and Bob Tucker went out to see both parks in Womens Bay. Discussion of the condition of equipment at the parks, what's been removed already, and what needs to be removed while looking at the maps showing the Womens Bay parks that Daurio had hung on the wall, Dvorak gave the pictures of the condition of the playground equipment to Engineering & Facilities and Borough Finance Director. The borough had someone go out there to remove all the broken parts and steps to make it safe. B) Jack and Lee Lakes Natural Use Area Trail Planning- Progress Report Daurio stated in your packet is an extremely long Excel spreadsheet and some charts in the back. This is the summary of the entire Jack & Lee Lakes Trail System that hasn't been broken into areas yet. She just noticed the (inaudible) chart is not reflecting the data. She sent out the trails data out to be filled in and some of the squiggly lines when you zoom in to be fixed up so there are some additional trail segments than what SCHROEDER mapped and those trail segments have been attributed with just unknown for the different attributes because they were digitized off aerial photography. She also included input from the Trails Summit on this map that's reflected in the symbology. Discussion re: the trails, doing TMO's by owner, and then breaking it up by near Sargent Creek and far because of the difference of use because it's a lot further than the trailhead, stocked lakes, ice skating, whether land owners have permit requirements or rules. If there is actually a permit requirement having it joined with borough lands and you have 2 different native land owners; Ouzinkie Native Corporation and then Leisnoi on the south side whether they have the same permits or requirements those are the kinds of things the TMO's need to point out along with the need forl7b easements across the native and state land. Discussion of the need to find out what Leisnoi's and Ouzinkie Native Corporation are; if they will even consider an easement, and if so would it be for foot traffic, motorized, or both. We want to ensure we have access through those lands.The committee relayed changes to Daurio trail areas to be used for TMO's. C) Zoning Subdivision Cases for May 2013 P&Z Commission Agenda Dvorak gave a report on the May public hearing notices for the Planning & Zoning Commission. There wasn't a quorum at the last meeting so they are being presented tonight. CHAIR SALTONSTALL stated he believes there is an archeological site at the Panamaroff Creek sites. Dvorak suggested he talk to Bob Scholze about that, COMMITTEE MEMBER SCHROEDER MOVED that staff draft a comment memo in support of using Case 513-024 to also establish a road right of way between Antone Way and Mallard. VOICE VOTE ON MOTION CARRIED UNANIMOUSLY D) Termination Point proposal by Leisnoi Dvorak stated with his discussions with Bob Scholze, the Leisnoi change of focus from road system to Termination Point, when Von Vee came to address the committee the next day we gave him a copy of the Trail Plan and he read it and saw the acquisition recommendations. There was a list of about 12 or 13 different places but the language said that Termination Point was the number one priority but the rest were not presented in any given order. Scholze, Cassidy, and Dvorak looked at that and he wants to bring some feedback to them.These are conceptual. Scholze is going to write a letter telling Leisnoi telling them he's going to go back and take this new idea to the Assembly to see how they feel about it and it should be on your next agenda. And then, as we were looking at the plan the fact that just Termination was listed as number 1 but the rest of the projects weren't P&R Minutes Page 3 of 5 April 23, 2013 ranked, it would probably help if there were some sort of ranking because this number 1 project cancel out a half dozen or more projects. It's not real clear whether we're talking Termination Point access for trails. As Dvorak recalls the Trails Plan didn't really look at the entire parcel, there wasn't really any investigation of the entire tract. If you are considering a conservation easement or a trail access easement just for the trail and then they came and logged everything else it wouldn't be very good recreational experiences then. You need to look at that recommendation to see how you would interpret that, it's just a list. According to Scholze their change of focus is predominately based on the Trail Plan recommendation and in terms of a future recommendation you may want to make as a committee you probably want to look at that and see because those other 12 or 13 recommendations are a lot of the ones on the road system that was the previous focus the borough was asked to look into so you need to figure out how to reconcile a recommendation out of that. It seems Leisnoi is touting the Trail Plan as their rationale for this. It's still conceptual and no values on the table. CHAIR SALTONSTALL stated this should be on the next agenda. E) Abbreviated Plat S13-02S- High School Lot Consolidation Plat Dvorak addressed earlier. COMMUNICATIONS There were none. REPORTS Meeting Schedule: • May 14, 2013, Parks & Recreation Committee meeting at 7:00 p.m. in the Womens Bay Volunteer Fire Hall • May 28, 2013, Parks &Recreation Committee meeting at 7:00 p.m. in the KIB School District Conference Room Most members said they will attend the May 14th meeting. Patrick Saltonstall said he will miss the May 28th meeting. Jeff Huntley stated he has to go to Portland but he's not sure when so he request excusal if he is not in attendance. COMMITTEE MEMBER SCHROEDER MOVED to accept reports. VOICE VOTE ON MOTION CARRIED UNANIMOUSLY AUDIENCE COMMENTS There were none. COMMITTEE MEMBER'S COMMENTS Pam Foreman asked whatever happened to the rewrite to the zoning ordinances and is it scheduled to go before Planning&Zoning? Dvorak it is on my desk and it's not scheduled at this time. He's been talking to Cassidy and we've been short on staff all fiscal year. We have money left in the budget that represents things that didn't get done. Dvorak just got the word to offer Agnew Beck out of Anchorage to do a lot of their outreach and meeting facilitation so they will be offered a small sole source contract to try to get the process back on track. We are so far behind in our timeline and the original project trajectory that we're looking for Agnew Beck to come in and author a short final report of the process, something that can be used as a transmittal document to get it on the Planning & Zoning Commission agenda. Charting out those steps of the commission, facilitating those meetings and P&R Minutes Page 4 of 5 April 23, 2013 basically run with it to try to get as much done with it before the end of the fiscal year. As we get into the new fiscal we can take it to conclusion. COMMITTEE MEMBER SCHROEDER stated with regret he announced his resignation from the committee. It's been a lot of fun and got a lot of great things done. He also served on the Code Revision Committee. He has another baby on the way and that is why he is stepping down, he wants more time with his family. He said he will still be involved. Smith asked him to send an email stating he resigned. Patrick Saltonstall stated we are going to miss you. ADJOURNMENT COMMITTEE MEMBER FOREMAN MOVED to adjourn. CHAIR SALTONSTALL adjourned the meeting at 9 p.m. KOII AK ISLAND BO'I `l P• 'KS : 'JC•• Ns4LCOyp yEE By: =ilk 06Patrick Saltonstall,Chair ATTEST _ By: 2 Q.Cc Sheila Smith, Secretary Community Development Department APPROVED: June 19, 2013 P&R Minutes Page 5 of 5 April 23,2013