2003-05 Amending Rules of the Assembly - Borough TravelAN ORDINANCE OF THE KODIAK ISLAND BOROUGH ASSEMBLY
AMENDING KODIAK ISLAND BOROUGH CODE OF ORDINANCES
TITLE 2 ADMINISTRATION AND PERSONNEL
CHAPTER 2.15 BOROUGH MAYOR SECTION 2.15.070 COMPENSATION and
CHAPTER 2.17 RULES OF THE ASSEMBLY, SECTION 2.17.100 MISCELLANEOUS
TO CLARIFY THE PROCEDURES FOR OFFICIAL BOROUGH TRAVEL
WHEREAS, there is a need to clarify the procedures for official Borough travel for the
mayor and assemblymembers;
NOW, THEREFORE, BE IT ORDAINED BY THE ASSEMBLY OF THE KODIAK ISLAND
BOROUGH THAT:
Section 1: This ordinance is of a general application and shall be codified.
Section 2: Title 2 Administration and Personnel, Chapter 2.15 Borough Mayor, Section
2.15.070 Compensation is hereby amended as follows:
Chapter 2.15
BOROUGH MAYOR
Sections:
Kodiak Island Borough, Alaska
KODIAK ISLAND BOROUGH
ORDINANCE NO. 2003 -05
2.15.010 Office created.
2.15.020 Qualification and election of borough mayor.
2.15.030 Oath of office.
2.15.040 Duties.
2.15.050 Assembly participation.
2.15.060 Veto.
2.15.070 Compensation Miscellaneous.
2.15.080 Executive absence.
2.15.090 Vacancy in the office of mayor.
2.15.100 Filling a vacancy.
Introduced by: Assembly
Requested by: Borough Clerk
Drafted by: Borough Clerk
Introduced: 06/05/2003
Public Hearing: 06/19/2003
Adopted: 06/19/2003
Ordinance No. 2003 -05
Page 1 of 4
2.15.070 eompensation Miscellaneous.
A. Compensation and expenses.
1. Tthe mayor's compensation shall be four hundred dollars ($400.00) per month.
The mayor may be included in the borough health and life insurance plan and the state
PERS retirement plan.
2. expenses of the mayor, other than transportation and per diem for approved
travel, incurred because of borough activities may be reimbursed by the borough only
after approval by the assembly.
B.
Travel
1. the mayor while traveling overnight on official business will be advanced or
reimbursed per diem at the rate and under such conditions as are prescribed for other
appointed officers and employees of the borough.
2. travel shall be at the most economical fare possible.
3. travel requests to the clerk shall be submitted timely to avoid unnecessary staff
overtime.
4. once travel arrangements are accepted and confirmed by the assemblymember,
and tickets are purchased, any changes and additional fees shall be the mayor's
responsibility except:
a. when travel arrangements are changed for borough business; or
b. when travel arrangements are changed for a family related emergency.
i. interim financial assistance may be provided by the borough; however
reimbursement of the assistance shall be subject to assembly approval.
c. if travel arrangements are changed for personal reasons, other than a family
related emergency, additional fees shall not be reimbursed.
5. the mayor while traveling on borough business, if stranded from Kodiak due to
inclement weather or other adverse conditions, will be reimbursed the appropriate per
diem and any reasonable necessary expenses incurred.
a. if the mayor shortens or extends the originally scheduled travel time in any
way for borough business and becomes stranded, reimbursement of the appropriate per
diem and any reasonable necessary expenses incurred shall be subject to assembly
approval.
b. if the mayor shortens or extends the originally scheduled travel time in any
way for personal reasons and becomes stranded, expenses will not be reimbursed.
6. for travel other than annual routinely scheduled conferences or meetings, the
mayor shall bring any travel requests, prior to travel, to a regular assembly meeting or
work session for concurrence of the assembly, stating the date, place, length of travel,
projected cost, and purpose of the trip. If there is no regular assembly meeting or work
session before the planned trip, the mayor shall request the clerk to poll the entire
assembly for approval by a majority of the assembly.
a. following completion of travel, the mayor shall give an oral report, stating
accomplishments and knowledge gained from the trip as well as the actual expenses of
the trip.
Section 3: Title 2 Administration and Personnel, Chapter 2.17 Rules of the Assemb /y,
Section 2.17.100 Miscellaneous is hereby amended as follows:
Kodiak Island Borough, Alaska Ordinance No. 2003 -05
Page 2 of 4
2.17.100 Miscellaneous.
E. Compensation and expenses.
1 . assemblymembers shall receive one hundred dollars ($100) per regular meeting.
Assemblymembers may be included in the borough health and life insurance plan and the
state PERS retirement plan.
2.
3 expenses of assemblymembers, other than transportation and per diem for
approved travel, incurred because of borough activities may be reimbursed by the
borough only after approval by the assembly.
F. Travel.
1. assemblymembers while traveling overnight on official business will be advanced
or reimbursed per diem at the rate and under such conditions as are prescribed for other
appointed officers and employees of the borough.
2. travel shall be at the most economical fare possible.
3. travel requests to the clerk shall be submitted timely to avoid unnecessary staff
overtime.
4. once travel arrangements are accepted and confirmed by the assemblymember,
and tickets are purchased, any changes and additional fees shall be the
assemblymember's responsibility except:
a. when travel arrangements are changed for borough business; or
b. when travel arrangements are changed for a family related emergency.
i. interim financial assistance may be provided by the borough; however
reimbursement of the assistance shall be subject to assembly approval.
c. if travel arrangements are changed for personal reasons, other than a family
related emergency, additional fees shall not be reimbursed.
5. an assemblymember traveling on borough business who is stranded from Kodiak
due to inclement weather or other adverse conditions will be reimbursed the appropriate
per diem and any reasonable necessary expenses incurred.
a. if an assemblymember shortens or extends their originally scheduled travel
time in any way for borough business and becomes stranded, reimbursement of the
appropriate per diem and any reasonable necessary expenses incurred shall be subject to
assembly approval.
b. if an assemblymember shortens or extends their originally scheduled travel
time in any way for personal reasons and becomes stranded, expenses will not be
reimbursed.
6. for travel other than annual routinely scheduled conferences or meetings,
Aassemblymembers Mist shall bring any travel requests, prior to travel, to a regular
assembly meeting or work session for concurrence of the assembly, stating the date,
place, length of travel, projected cost, and purpose of the trip. If there is no regular
assembly meeting or work session before the planned trip, the assemblymember must
shall request the clerk to poll the entire
assembly for approval by a majority of the assembly.
a. following completion of travel, the assemblymember must shall give an oral
report, stating accomplishments and knowledge gained from the trip as well as the actual
expenses of the trip.
. .. • • •
Kodiak Island Borough, Alaska Ordinance No. 2003 -05
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ATTEST:
ADOPTED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH
THIS NINETEENTH DAY OF JULY, 2003
KODIAK ISLAND BOROUGH
Gabrielle LeDoux, Boroug Mayor
Zide
Judith Nielsen C C, Borough Clerk
Kodiak Island Borough, Alaska Ordinance No. 2003 -05
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