FY2008-22 True Automation Assessing Software - Mass Appraisal Database and Data Conversion Services Contract
.'i!
l
,
e.-IJO. '1-Y UJOg-iZ
TRUE AUTOMATION MASTER LICENSE AND SERVICES AGREEMENT
This Master License and Services Agreement (this "Agreemenr) is made and entered into effective this ("Effective Date") by and between
True Automation, Inc., a Texas corporation ("TRUE AUTOMATION") FID # 75-2737469 and Kodiak Island Borough, Alaska ("Licensee").
1. PURCHASE ORDERS.
1.1. Licensee may issue to TRUE AUTOMATION written
purchase orders identifying the Licensed Software (as defined
below) and services Licensee desires to obtain from TRUE
AUTOMATION. Such purchase orders shall be consistent with
the terms and conditions of this Agreement. It is the parties'
intent that the initial version of each purchase order shall be
generated by TRUE AUTOMATION. TRUE AUTOMATION shall
accept any mutually agreeable purchase orders or alterations
thereto which do not establish new or conflicting terms and
conditions from those set forth in this Agreement and the
exhibit(s) attached hereto or entered into pursuant to the terms
of this Agreement. In the event of a conflict between the terms
of this Agreement and a purchase order, the applicable terms of
this Agreement shall prevail over the conflicting terms of such
purchase order. TRUE AUTOMATION may reject a purchase
order that does not meet the conditions described above by
promptly providing to Licensee a written explanation of the
reasons for such rejection. In order to be valid, all purchase
orders submitted by Licensee must be substantially in the form of
Purchase Order 1 attached hereto and shall be executed by
authorized representatives of each party prior to taking effect.
Purchase orders or alterations thereto accepted in accordance
with this Section are referred to herein as "Purchase Orders."
Each executed Purchase Order shall be attached hereto and
incorporated herein as Purchase Order 1, 2, et seq.
2. LICENSE.
2.1. Grant of License. Subject to the terms of this
Agreement and any applicable Purchase Order, TRUE
AUTOMATION hereby grants to Licensee a non-exclusive, non-
transferable, non-sublicenseable, restricted license to use for
intemal purposes (the "License") during the license term
specified in such Purchase Orders (the "License Period"), the
object code for the TRUE AUTOMATION Property Appraisal and
Collections System ("PACS") software (the "Licensed
Software"). The Licensed Software may be used only by
Licensee during the applicable License Period. The License
permits named users designated by Licensee in Purchase
Orders ("Authorized Users") to use the Licensed Software.
2.2. Prohibited Uses. Licensee may not (i) transfer all or
any portion of the Licensed Software to a different computer
configuration or permit use by third parties or other functionally
independent business units affiliated with Licensee or Affiliates of
Licensee, (ii) reinstall or use the Licensed Software or
documentation following the expiration or termination of this
Agreement unless it enters into an additional license agreement
with TRUE AUTOMATION, (Hi) attempt to circumvent any
technical devices of the License Software that are directed at, or
have the effect of, enforcing the terms of this Agreement, (iv)
make copies of the Licensed Software, or (v) modify, create
derivative works, translate, decompile or create or attempt to
create, by reverse engineering or otherwise, the source code
from the object code supplied to Licensee. Licensee may not
remove, modify or obscure any copyright, trade secret,
confidentiality, trademark, service mark or other proprietary
rights, notice or legend on any copy of the licensed Software,
the media on which it is contained, or related data,
documentation or other materials. An "Affiliate" shall mean any
person or entity that controls, is controlled by, or is under
common control with another (with "control" meaning ownership
of 50% or more of the voting control of any person or entity).
2.3 Desianated Hardware. The Licensed Software may be
used only on the Designated Hardware referenced in any
Purchase Order or attachment thereto, at the location(s) specified
in such Purchase. Order
3. Services.
3.1. Professional Services. TRUE AUTOMATION shall
provide professional services ("Services") as described in
Purchase Orders to assist with data conversion, system
implementation and configuration, customization, and installation,
or in connection with other activities as may be described in
Purchase Orders. Subject to the mutual agreement of the parties
in a Purchase Order, TRUE AUTOMATION personnel will perform
these Services at the rate and charges set forth in such Purchase
Order, plus applicable travel, meal and lodging expenses.
3.2. Maintenance and Support Services. True Automation
shall provide maintenance and support services ("Maintenance")
as described in Purchase Orders to (i) maintain the Licensed
Software in conformance with its documentation., (ii) provide to
Licensee all bug fixes, updates, upgrades and patches for the
Licensed Software that are generally released to TRUE
AUTOMATION's Maintenance customers, and (Hi) to provide
technical phone support and other services as described in
Purchase Orders. The fees for Maintenance shown in Purchase
Orders include one year of Maintenance, and shall be invoiced to
Licensee upon completion of the final implementation of the
Licensed Software. Thereafter, unless terminated by Licensee
upon sixty (60) days written notice, the fees for Maintenance shall
be invoiced at the same rate as the previous Maintenance term,
subject to annual increases not to exceed 10%. In the event
Licensee fails to renew Maintenance for two consecutive years, the
License will terminate in accordance with Section 7 herein. If
Licensee ceases paying for Maintenance as described herein,
TRUE AUTOMATION shall continue to provide support for the
Licensed Software for up to (1) one year (the "Grace Period"), but
will not provide to Licensee any updates or enhancements to the
Licensed Software during such Grace Period. In the event
Licensee does not pay for all outstanding and accrued fees for
Maintenance after the Grace Period, the License and Maintenance
will terminate, and TRUE AUTOMATION will have no further
obligation to provide such Maintenance services. Licensee
understands and agrees that if Licensee discontinues and then
resumes the use of Maintenance, licensee will be required to pay
TRUE AUTOMATION the entire Maintenance fees for the period of
discontinuance, plus the Maintenance fees then commencing.
Unless otherwise set forth in an applicable Purchase Order,
support calls for Maintenance will be provided during normal
business hours, and will be responded to in a maximum of 2 hours
from the time the call was placed.
3.3. Insurance. During the term of this Agreement, TRUE
AUTOMATION shall, at its sole cost and expense, secure and
maintain workers' compensation insurance in amounts as required
by the applicable statutes, employer's liability insurance in a
minimum amount of $500,000; commercial general liability
insurance in a minimum amount of $1,000,000; and professional
liability (errors and omissions) insurance in an amount not less
than $1,000,000. TRUE AUTOMATION shall furnish to licensee
certificates of insurance reflecting policies in force as requested by
Licensee.
4. Fees and Exoenses.
4.1. In consideration for the License and the Services and
Maintenance to be provided by TRUE AUTOMATION, licensee
TRUEAUTOMATION,INC.
COMPANY CONFIDENTIAL
Page 1 of 16
shall pay the fees to TRUE AUTOMATION within thirty (30) days
of the date of the invoice, unless otherwise provided in the
Purchase Order. Thereafter, all past due balances shall accrue
interest at the rate of 1% per month. Licensee shall reimburse
TRUE AUTOMATION for all pre-approved reasonable travel,
meals, lodging and other out of pocket expenses incurred by
TRUE AUTOMATION in connection with providing Services
described in Purchase Orders.
5. ProDrietarv Riahts and Confidentialitv.
5.1. Licensee understands and agrees that the Licensed
Software and related data, documentation, and other materials
(the "Proprietary Information") are confidential and that TRUE
AUTOMATION has and will have exclusive intellectual property
and other proprietary rights in such Proprietary Information
including, but not limited to, patent, copyright, trademark, service
mark, trade name rights in any jurisdiction in the world whether
registered or at common law (including registrations for and
applications to register the same) and trade secrets (collectively,
the "Proprietary Rights").
Licensee acknowledges and agrees that no title or ownership of
the Licensed Software or any of the Proprietary Rights is
transferred to Licensee by this Agreement and that the Licensed
Software and all Proprietary Rights are and will remain the
exclusive property of TRUE AUTOMATION. Except as
otherwise expressly set forth in any Purchase Order, True
Automation shall own all right, title, and interest in and to all
Deliverables that are written or created by True Automation
personnel alone or jointly with Licensee or third parties in
connection with this Agreement. "Deliverable" shall mean any
work product, software, co-development, analysis. or other
deliverable(s) produced for or delivered to Licensee under this
Agreement in connection with a Purchase Order.
5.2. Licensee agrees not to make any claim or
representation of ownership of any of the Licensed Software and
all related data, documentation and other materials, including
any Deliverables. Subject only to the rights expressly granted to
Licensee under this Agreement according to the non-exclusive
License herein, all rights, title and interest in and to the Licensed
Software including without limitation the Proprietary Rights will
remain with and belong exclusively to TRUE AUTOMATION.
This is a software license agreement and not an agreement for
the sale of the Licensed Software.
5.3. Licensee agrees to keep all licensed Software
(including all related data, documentation and other materials)
and other confidential information of TRUE AUTOMATION
confidential and agrees not to sell, assign, distribute or disclose
any Licensed Software or any portion of the licensed Software
to any other person or entity. Licensee agrees to advise its
employees, agents and consultants of the confidential and
proprietary nature of the Licensed Software (including all related
data, documentation and other materials) and of the restrictions
imposed by this Agreement, and agrees to confine access to
licensee's employees, agents and consultants solely on a need-
to-know basis, subject to all restrictions imposed by this
Agreement.
5.4. TRUE AUTOMATION agrees to keep confidential all of
Licensee's confidential information, and agrees not to sell,
assign, distribute or disclose any such confidential information to
any other person or entity. TRUE AUTOMATION agrees to
advise its employees, agents, and consultants of the confidential
and proprietary nature of such confidential information and of the
restrictions imposed by this Agreement, and agrees to confine
access to TRUE AUTOMATION's employees, agents and
consultants solely on a need-to-know basis, subject to all
restrictions imposed by this Agreement. Upon termination of this
Agreement, TRUE AUTOMATION will make commercially
reasonable efforts to provide Licensee's data and confidential
information in the specific electronic formats as requested by
Licensee.
5.5. The provisions of this Section 5 apply to the Licensed
Software as originally delivered by TRUE AUTOMATION and as
modified or otherwise enhanced and to any data, documentation,
other materials and information regarding the Licensed Software
that has been given to Licensee prior to the Effective Date, and
apply to Licensee and to all employees, agents, consultants and
Affiliates of Licensee.
5.6. Licensee agrees to assist TRUE AUTOMATION in
stopping and preventing any possession or use of the Licensed
Software (including all related data, documentation and other
materials) by any person or entity not authorized by this
Agreement to have such possession or use, and will cooperate
with TRUE AUTOMATION in any litigation that TRUE
AUTOMA nON determines is reasonably necessary to protect the
Proprietary Rights.
5.7. The parties agree that any breach of the provisions of
this Section 5 will cause substantial damages, that the amount of
such damages is difficult to determine with precision, and that any
remedies at law for such a breach will entitle the owner of the
confidential information or Proprietary Information as the case may
be, in addition to any other remedies it may have, to temporary and
permanent injunctive and other relief, without the necessity of
posting bond or proving actual damages.
6. Warranty and Limitation of Liabilitv
TRUE AUTOMATION warrants that the Licensed Software will
perform in accordance with its intended purpose for the operation
and administration of ad valorem taxation functions under the Laws
of the State of Alaska and will perform all such functions to the
satisfaction of the Licensee. Licensee's sole remedy for a breach
of the express warranties in this section shall be repair or
replacement of the Licensed Software or reperformance of any
applicable Services within a reasonable time, or termination of the
contract in accordance with the provision of paragraph 7 below.
TRUE AUTOMATION MAKES NO OTHER WARRANTIES OR
REPRESENTATIONS WITH RESPECT TO THE LICENSED
SOFTWARE OR ANY SERVICES TO BE PROVIDED UNDER
THIS AGREEMENT OR ANY APPLICABLE PURCHASE
ORDER, WHETHER EXPRESS, IMPLIED, STATUTORY OR
OTHERWISE, IN FACT OR IN LAW, INCLUDING WITHOUT
LIMITATION ANY IMPLIED WARRANTIES OF
MERCHANTABILITY, NON-INFRINGEMENT OR FITNESS FOR
A PARTICULAR PURPOSE. TRUE AUTOMATION DOES NOT
WARRANT THAT THE PRODUCT WILL OPERATE WITHOUT
INTERRUPTION OR BE ERROR FREE. EXCEPT AS
EXPRESSLY PROVIDED IN THIS AGREEMENT OR ANY
APPLICABLE PURCHASE ORDER, TRUE AUTOMATION HAS
NO DUTY TO UPDATE, MAINTAIN OR PROVIDE ANY
ENHANCEMENTS FOR THE LICENSED SOFTWARE. EXCEPT
FOR DAMAGES ARISING FROM THE BREACH OF EITHER
PARTY'S INTELLECTUAL PROPERTY OR PROPRIETARY
RIGHTS OR THE CONFIDENTIAL OBLIGATIONS SET FORTH
HEREIN, NEITHER PARTY SHALL BE LIABLE TO THE OTHER
OR ANY THIRD PARTY FOR DAMAGES IN EXCESS OF ANY
AMOUNTS ACTUALLY PAID TO TRUE AUTOMATION
HEREUNDER, INCLUDING WITHOUT LIMITATION, SPECIAL,
CONSEQUENTIAL, INDIRECT, PUNITIVE OR EXEMPLARY
DAMAGES, LOST PROFITS OR LOST SAVINGS, EVEN IF THE
PARTY OR PARTIES HAVE BEEN ADVISED OF THE
POSSIBILITY OF SUCH DAMAGES.
7. Term and Termination
7.1. The term of this Agreement shall begin on the Effective
Date and continue for one (1) year unless earlier terminated in
accordance with the terms hereof. This Agreement shall
automatically renew for additional twelve (12) month terms unless
Licensee provides TRUE AUTOMATION written notice of its intent
not to renew ninety (90) days prior to the expiration of the then-
TRUE AUTOMATION,INC.
COMPANY CONFIDENTiAl
Page 2 of 16
.
I
,
current term. In the event that either party fails at any time to
comply with any of its obligations under this Agreement and fails
to cure such breach within thirty (30) calendar days after the
giving of a written notice of termination that describes in
reasonable detail the alleged breach, the other party may
terminate this Agreement effective on the 31st day after the
original written notice of termination for cause was given if cure
is not made or if some interim arrangement has not been
reached between the parties during the 30-day cure period. If
Licensee intentionally and materially breaches TRUE
AUTOMATION'S Proprietary Rights in and to the Licensed
Software, TRUE AUTOMATION may terminate this Agreement
immediately upon written notice to Licensee. Upon termination,
Licensee shall immediately destroy all copies of the Licensed
Software, and certify to True Automation that it has retained no
copies of the Licensed Software. Upon termination, regardless
of the reason for termination, Licensee shall pay TRUE
AUTOMATION all undisputed Fees or expenses then due or
incurred up to the time of termination. The rights and
responsibilities of the parties pursuant to paragraphs 2.2, 4, 5,
the limitation of liability provisions of paragraph 6, and paragraph
8 shall survive the expiration or termination of this Agreement.
8. Miscellaneous
8.1. licensee will pay all taxes and import and export
duties that are applicable to this Agreement including, but not
limited to, sales, use, excise and personal property taxes, but
excluding taxes based solely on TRUE AUTOMATION's net
income. All payments made under this Agreement must be made
in U.S. Dollars.
8.2. Neither party will be liable for any failure to comply
with or delay in performance of this Agreement where failure or
delay is caused by or results from any events beyond its control,
including but not limited to, fire, flood, earthquake, accident, civil
disturbances, acts of any governmental entity, war, shortages,
embargoes, strikes (other than those occurring in the workforce
of the party claiming relief, or the workforces of its
subcontractors), transportation delays, or acts of God.
8.3. This Agreement will inure to the benefit of and be
binding upon the parties and their respective successors and
permitted assigns; provided however, that (i) Licensee may not
assign or otherwise transfer this Agreement or any of its rights
and/or obligations hereunder without the prior written consent of
TRUE AUTOMATION, and (ii) TRUE AUTOMATION may only
transfer or assign its rights and obligations under this Agreement
to an Affiliate in connection with a merger or acquisition or in
connection with a corporate reorganization, and such Affiliate
agrees to be bound by the terms and conditions of this
Agreement.
8.4. TRUE AUTOMATION will maintain copies of all
Licensed Software source code in English, in an escrow account
for the term of this Agreement. TRUE AUTOMATION agrees to
name Licensee as a third party beneficiary in the escrow
agreement ("Escrow Agreement"). The information and
materials to be kept in escrow will be specifically identified and
listed in an attachment to the Escrow Agreement, will be
maintained in a media safe environment for the benefit of
Licensee, and will include the most current version used by the
Licensee of the following: (a) the source code for the Licensed
Software, and (b) all documentation, tools and utilities related
thereto as well as all necessary and available technical
information which will enable Licensee to maintain the Licensed
Software. The Escrow Agreement will provide for, among other
items, the release of the list of items covered by the Escrow
Agreement upon the occurrence of and of the following events:
the commission by TRUE AUTOMATION of any act of
bankruptcy within the meaning of the Federal Bankruptcy Act or
if bankruptcy, receivership, insolvency, reorganization,
dissolution, liquidation, or other similar proceedings shall be
instituted by or against TRUE AUTOMATION or all or any
substantial part of its property under any federal or state law and, if
against TRUE AUTOMATION, such proceeding shall not be
dismissed within sixty (60) days. TRUE AUTOMATION will
update the escrow so that at all times there is on deposit the most
current version of the Licensed Software used by Licensee and all
related supporting materials. Upon release of the deposit material,
Licensee agrees that (a) TRUE AUTOMATION retains ownership
of the material, (b) the deposit material is licensed to Licensee
subject to the restrictions of this Agreement, (c) Licensee may not
remove or destroy any proprietary markings or legend placed upon
or contained with the deposit material, (d) Licensee may not
market, sell, lend, rent lease or otherwise externally distribute the
deposit material, Licensee may not provide, publish, disclose or
otherwise make available the deposit material to any third party not
permitted by this Agreement to use the Licensed Software, (e)
Licensee shall hold the deposit material ofTRUE AUTOMATION in
strict confidence and not make any disclosure except as necessary
for its use thereof, and (f) except when actually being utilized for
the sole purpose of continuing the benefits afforded to Licensee by
the Agreement, keep the deposit material in a highly restricted,
limited access area with access thereto limited to designated
personnel of Licensee who have a need to use the deposit material
for the purposes permitted hereunder for the duration of time as
necessary to complete such permitted purpose. A copy of the
Escrow Agreement shall be delivered to Licensee within thirty (30)
days from the Effective Date. True Automation shall also provide
to Licensee the name and mailing address for the company
serving as the Escrow. The Escrow Agreement shall state that it
may not be terminated by any party without at least thirty (30) days
advance notice to Licensee
8.5. This Agreement constitutes the full and complete
understanding and agreement of TRUE AUTOMATION and
Licensee and supersedes all prior negotiations, understandings
and agreements pertaining to the subject matter of this Agreement.
This Agreement will be supplemented by one or more Purchase
Orders, which will be deemed to be part of this Agreement when
signed by each party.
8.6. No delay, omission or failure to exercise any right or
remedy under this Agreement will be deemed to be a waiver of
such right or remedy or acquiescence to the event giving rise to
such right or remedy, but every such right and remedy may be
exercised from time to time and so often as may be deemed
expedient by the party exercising such right or remedy.
8.7. TRUE AUTOMATION and Licensee are independent
contractors with respect to one another under this Agreement, and
neither one is a partner. joint venturer, employee, agent or legal
representative of the other for any purpose.
8.8. This Agreement will be governed by and construed in
accordance with the laws of the United States and the State of
Alaska without respect to conflict of laws principles. The parties
hereby irrevocably consent to the exclusive jurisdiction of the State
and Federal District Courts for Collin County in Piano, Texas for
the commencement or maintenance of any action between the
parties arising hereunder. The parties agree that the United
Nations Convention on Contracts for the International Sale of
Goods (1980) is specifically excluded f!9m application to this
Agreement.
8.9. In the event that any provision of this Agreement is held
to be illegal, invalid or unenforceable, under present or future laws,
then (i) such provision will be fully severable and this Agreement
will be construed and enforced as if such illegal, invalid or
unenforceable provision were not a part hereof, (ii) the remaining
provisions of this Agreement will remain inJuIl force and effect and
will not be affected by such illegal, invalid or unenforceable
provision or by its severance from this Agreement, and (Hi) there
will be added automatically as a part of this Agreement a provision
similar in terms to such illegal, invalid or unenforceable provision
as may be possible and still be legal, valid and enforceable.
TRUE AUTOMATION, INC.
COMPANY CONFIDENTiAl
Page 3 of 16
8.10. This Agreement will become effective only upon
execution of this Agreement by an authorized officer of TRUE
AUTOMATION and Licensee.
IN WITNESS WHEREOF, the parties have executed this Agreement as of the Effective Date.
Address:
TRUE AUTOMATION, INC.
By:
Name:
2600 Technology Drive
Ste.900
Piano, Texas 75074
l--tr/. JJ1F/1jh-
svaldo Morales /
Title: President and CEO
Effective Date: I - 7 - 0 ~
Kodiak Island Borough, Alaska
Address:
710 Mill Bay Road
Kodiak, AK 99615
Rf!:~
~
By:
Name:
MJ:ut :
o1>>IL
TRUE AUTOMATION, INC.
COMPANY CONFIDENTiAl
Page 4 of 16
__J
Purchase Order 1
PACS Software. Installation and Trainina
This Purchase Order to the True Automation Master License and Services Agreement ("Agreement") is made and entered into on
this effective date by and between True Automation, Inc., a Texas corporation ("TRUE AUTOMATION") and Kodiak Island
Borouah. AK ("Licensee") pursuant to the terms of the Agreement. Capitalized terms used but undefined in this Purchase Order
shall have the meanings assigned to them in the Agreement.
1. Start Date. The Start Date for this License shall be upon installation of PACS Appraisal and Collection software no later
than 7/112008.
2. Licensed Software. PACS AppraisalTU & PACS CollectionsTU
3. License Period. The License Period shall be one (1) year from the Start Date, and shall renew for successive 12 month
periods if the Agreement has not been terminated as provided therein.
4. Termination: Licensee may, at any time during the maintenance term, exit the maintenance contract with sixty (60) days
written notice to Licensor. All fees owed to Licensor must be fully paid before Licensee is released from this agreement.
5. Customer Reauirements.
A. TRUE AUTOMATION will assure proper configuration of all hardware and related equipment and devices owned by
the Licensee prior to the execution of this Purchase Order, and assure such hardware is compatible with the Licensed
Software.
B. In order that Licensee is assured proper access to the Licensed Software, TRUE AUTOMATION requires that
Licensee maintain a certain computing and networking environment as set forth in the Hardware and LAN
Requirements section that appears later in this document.
C. TRUE AUTOMATION will assure proper configuration of all hardware and related equipment and devices which the
Licensee may acquire subsequent to the execution of this Purchase Order which is not purchased from or through
TRUE AUTOMATION or not recommended or specified by TRUE AUTOMATION pursuant to the terms of this
Purchase Order, and assure such hardware is compatible with the Licensed Software.
D. TRUE AUTOMATION will establish adequate operating methods for the Licensed Software.
E. Licensee will implement procedures sufficient to satisfy its obligations for security under the Agreement, including
appropriate control of its employees to prevent misuse, unauthorized copying, modification, or disclosure of the
Licensed Software.
F. Acquisition of Data for Conversion: At the initiation of the conversion process and installation of TRUE
AUTOMATION'S software it may be necessary for TRUE AUTOMATION to review, inspect or request data in a
software system managed or owned by a third party vendor. It is Licensee's responsibility to procure, receive
authority and/or obtain such data as requested by TRUE AUTOMATION. Licensee agrees to indemnify TRUE
AUTOMATION for any liability for damages to a third party vendor involving claims of use or misuse or access to
confidential and/or privileged information by TRUE AUTOMATION but only to the extent that such damages resulted
from the actions of Licensee. TRUE AUTOMATION will not be held responsible for any delays in Licensee's failure to
procure the requested data or receive third party vendor authority for access by TRUE AUTOMATION.
6. Licensed Software Fees.
Licensee shall pay TRUE AUTOMATION a one-time license Fee as specified in EXHIBIT A and will follow the payment
schedule as detailed later in this document.
7. Hardware Fees
TRUE AUTOMATION shall provide hardware as specified in EXHIBIT A and Licensee will follow the payment schedule as
detailed later in this document.
8. Professional Services and Fees.
TRUE AUTOMATION, INC.
COMPANY CONFIDENTIAL
Page 5 of 16
l
.
!
Purchase Order 1
PACS Software. Installation and Trainina
A. TRUE AUTOMATION will provide the following Professional Services for data conversion, implementation, and
training:
i. Proiect Scooino: This consists of performing the following services: (a) develop a project scope document (b)
develop a project implementation document the details the installation of the system with a preliminary
installation date.
ii. Data Conversion: This consists of performing the following services: (a) pre-conversion meeting between TA's
analyst performing the cOnversion and the client's technical staff to discuss file layouts and other data related
issues that may be of importance. (b) Data conversion will to be performed prior to the scheduled installation
date. Data entry on previous vendor's system must stop during this data conversion phase. (c) Data validation
by the client staff to allow client personnel to evaluate the converted data. Data placed in incorrect locations will
be adjusted and re-converted. (d) If necessary, a final conversion will be performed a few days prior to
installation date and data will be re-validated.
a. Aooraisal Data Conversion Deoendencies: The appraisal conversion will include the current year's
appraisal data and up to ten (10) years of historical data. Years contracted are defined in EXHIBIT A.
The historical data conversion is only possible if prior year's record layouts or table schemas are
sufficiently the same format as the current year and follows the same business rules. If the historical
data format is not sufficiently similar to the current year's format, TRUE AUTOMATION may propose a
separate purchase order for this historical data conversion.
b. Collections Data Conversion Deoendencies: The collections conversion will include delinquent only
information. If payment history is desired, there are two (2) options: (a) If the payment history is
desired for reference-only, read-only, or for printing-only, the data can be converted into a flat file and
records can be viewed from within a property record. (b) If the payment history is desired as active
data that can be manipulated such as voiding receipts paid in the previous system, etc, then the
payment history data must be provided with sufficient detail for proper conversion, including the
breakdown of penalty and interest for each portion of levy assessed. Additional fees may apply for
option b above.
iii. Proiect Manaoement: This consists of TA's management staff coordinating and organizing the installation and
conversion efforts to ensure transition is a success.
iv. Product Installation & Data Validation: This consists of product installation management, appraisal data
validation, PACS appraisal product configuration, collections data validation, PACS collections product
configuration.
a. PACS Client Installation and Confiouration: This consists of T A's technical personnel visiting the
client's offices and installing and testing the appraisal and tax collection software application on client
machines. Technical staff will at this time also install the PACS database, PACS middle-tier and
client's data on the server including PC installation and configuration.
b. PC Software Installation Deoendencies: The initial installation of PACS software on customer's PC will
require the use of IT personnel. T A technical staff will train local IT personnel for this purpose. The
client or desktop and server hardware must meet minimum specifications as outlined in the "Hardware
and LAN Requirementsn attached hereto.
v. Server Installation and Confiouration: This consists of TA's technical personnel installing and configuring the
server and all other computer hardware described in EXHIBIT A - attached hereto including, but not limited to
the following (a) installing and configuring Windows Server (b) installing and configuring backup software (c)
installing and configuring Dynamic Host Configuration Protocol (DHCP) services (d) installing and configuring
Remote Access Services (RAS) (e) installing and configuring Intemet Information Server (liS) services (f)
installing and configuring MS SOL Server (g) installing and configuring intemet connectivity and related fire-wall
software. (h) Installing and configuring print services, printer drivers, network printers and monitoring software
(i) adding all users
vi. Product Trainino: This consists of T A's Product Specialists to conduct onsite training in several areas including
(a) Basic Windows training (b) Appraisal product training if applicable (c) Collections product training if
applicable (d) System Administration training (e) Windows Server Administration and troubleshooting training.
The number of training days and topics are shown in EXHIBIT A.
B. Professional Services Fees - TRUE AUTOMATION will provide professional services outlined in EXHIBIT A at the
rate indicated in the same exhibit.
C. Acceptance of Conversion: The conversion shall be accepted by Licensee after TRUE AUTOMATION presents
Licensee with sufficient summary totals and reports that validate that all data has been converted. Following
acceptance and for a period not to exceed 90 days, TRUE AUTOMATION warrants that it will correct any conversion
defects identified by the Licensee. Licensee must inform TRUE AUTOMATION in writing of these defects. TRUE
AUTOMATION has 30 days to correct defect or to propose an altemative solution that is acceptable to Licensee.
9. Hardware and LAN Reouirements - The PACS product is a 32-bit N-Tier application and as such has some minimal
hardware requirements.
TRUE AUTOMATION,INC.
COMPANY CONFIOENTIAL
Page 6 of 16
Purchase Order 1
PACS Software. Installation and Trainina
A. Client System
i. 1 GHz 32-bit (x86) or 64-bit (x64) processor
ii. 100mb Available Disk (15 GB of available
iii. Windows XP Professional with latest service updates
iv. 1 GB RAM Memory
v. 10/100Mb Ethemet Card
vi. 17" Monitor - 1024 x 768 resolution
B. Server System
i. Xeon Class Processor - 1 ghz or greater
ii. Memory - 16mb per 1000 properties plus 8mb per client
iii. Disk space -100mb per 1000 properties (1gb minimum)
iv. Tape backup system
v. 101100mbEthemet card / CD-Rom
vi. 15" Monitor
vii. Windows 2003 Server Edition with latest service updates
viii. SQL Server 2005
C. LAN Requirements - The PACS product also requires a Local Area Network (LAN) infrastructure to be in place for
proper operation. All cable-drops must be Category 5 or better certified throughout the building.
10. Payment Schedule - PACS solution costs will be divided into four (4) payments upon the occurrence of the events
specified below.
Event Approximate Amount
Date
Payment #1 PACS Software January, 2008 $ 35,500
Upon execution of this contract and delivery of
PACS Software CD
Payment #2 Hardware & Thlrd-Partv Software February, 2008 $ 36,538
Upon delivery of hardware and third-party software
Payment #3 Professional Services Part 1 May, 2008 $ 96,465
Upon completion of the hardware installation &
commencement of product installation and training.
Payment #4 Professional Services Part 2 June,2008 $ 96,465
Upon completion of product training and
acceptance of product
Total $ 264,968
TRUE AUTOMATION, INC.
COMPANY CONFIOENTIAL
Page 7 of 16
Purchase Order 1
PACS Software. Installation and Trainina
IN WITNESS WHEREOF, the parties have executed this Purchase Order as of the Start Date.
Address:
TRUE AUTOMATION, INC.
By:
Name:
Title:
Effective Date:
2600 Technology Drive
Ste. 900
Piano, Texas 75074
tI--d ~. /'.4
Osvaldo Morales
President and CEO
!-7-()i
Kodiak Island Borough, Alaska
Address:
710 Mill Bay Road
Kodiak, AK 99615
~
By:
~~JfP
Effective Date:
~
TRUE AUTOMATION, INC.
COMPANY CONFIOENTIAl
Page 8 of 16
Name:
Title:
Purchase Order 2
PACS Appraisal Maintenance and Support
This Purchase Order to the True Automation Master License and Services Agreement ("Agreement") is made and entered into on
this effective date by and between True Automation, Inc., a Texas corporation ("TRUE AUTOMATION") and Kodiak Island Borough,
Alaska ("Licensee") pursuant to the terms of the Agreement. Capitalized terms used but undefined in this Purchase Order shall
have the meanings assigned to them in the Agreement.
1. Maintenance and Support Service Fees and Payment. TRUE AUTOMATION will provide the following Maintenance services:
A Unlimited phone, intemet, and email support during normal business hours for four (4) contacts.
B. Software updates as needed to correct and repair reported defects in software
C. Software enhancements funded by maintenance agreements with other True Automation clients
D. Software enhancements funded by CCHlevelopment agreements with other True Automation clients as determined by True
Automation
2. Licensee shall be invoiced in four (4) equal installments at the beginning of each quarter as follows: January 1, April 1, July 1, and
October 1.
3. Fees are broken down as follows:
Maintenance Assessor Treasurer Extended
A. Yearty Maintenance $ 21,715 $ 15,438 $37,153
B. GIS Aooraiser Yeartv Maintenance $2,000 $ 2,000
C. Internet Prooertv Access Data Publishina $ 1,285 $ 1,285 $ 2.570
D. Prooertv Access ArclMS Suooort & Maintenance $2,625 $ 2,625
E. Pen Pad Support and Maintenance $ 1,000 $ 1,000
F. Software Escrow Services - Iron Mountain
Total Annual Maintenance $ 28,625 $ 16,723 $ 45,348
4. TRUE AUTOMATION may increase the maintenance and support fees only on 120 days' notice to Licensee. The increased
maintenance and support fee shall become effective on the date specified in the notice of the increase.
5. Maintenance term shall begin 30 days after conversion acceptance, customer is live on product and any applicable beta testing term
has expired.
IN WITNESS WHEREOF, the parties have executed this Purchase Order as of the Start Date.
TRUE AUTOMATION, INC.
Kodiak Island Borough, Alaska
Address: 2600 Technology Drive Address: 710 Mill Bay Road
Ste. 900 Kodiak, AK 99615
Piano, Texas 75074
By: c/_Pft ,$-..L By: ~,i~ /
Name: Osvaldo Morales Name: Rick Gifford
Title: President and CEO Title: Borough Manager
Effective Date: /-7-~f Effective Date: r /f~g
)11rtr- ~, ~
Purchase Order 3
PACS.Net UPGrade Assurance
This Purchase Order to the True Automation Master License and Services Agreement ("Agreement") is made and entered into on
this effective date by and between True Automation, Inc., a Texas corporation ("TRUE AUTOMATION") and Kodiak Island Borough,
Alaska ("Licensee") pursuant to the terms of the Agreement. Capitalized terms used but undefined in this Purchase Order shall
have the meanings assigned to them in the Agreement.
1. PACS.Net uoarade services. Upon the availability of the upcoming PACS.Net product version, TRUE AUTOMATION will
provide the following services:
A. Communicate with Licensee and establish an agreeable upgrade plan for the implementation of PACS.Net.
B. Perform all upgrade services necessary to migrate Licensee to PACS.Net platform including:
1. Database schema upgrade
2. Stored procedure upgrade
3. Middle-tier upgrade
4. Client-side program upgrades
C. Distribute computer-based-training videos of the new PACS.Net interface for the benefit of Licensee's users.
D. Conduct end-user training onsite at licensee's office for a maximum of five (5) days.
2. License Fee: None. PACS.Net is an upgrade to the existing PACS Appraisal™ & PACS Collections™ software. No additional
license fees are due from Licensee.
3. Professional Services Fees: Licensee agrees to pay TRUE AUTOMATION a sum $27,380 for the professional services related to the
migration of Licensee to the new version of the software PACS.Net. This fee is inclusive of travel and lodging expenses.
4. licensee shall be invoiced for PACS.Net Upgrade Assurance in four (4) equal installments at the beginning of each quarter as follows:
January 1, April 1, July 1, and October 1 and shall extend for two (2) years until sum of all payments equal $27,380.
5. Fees are broken down as follows
Upgrade Assurance Assessor Treasurer Extended
Year 1 - 2008 $8 214 $5476 $13690
Year 2 - 2009 $8,214 $5,476 $13,690
Total $16,428 $10,942 $27,380
6. PACS.Net Upgrade Assurance shall begin on the same date as "Purchase Order 2 - PACS Appraisal Maintenance and Support".
IN WITNESS WHEREOF, the parties have executed this Purchase Order as of the Start Date.
TRUE AUTOMATION, INC.
Kodiak Island Borough, Alaska
Address: 2600 Technology Drive Address: 710 Mill Bay Road
Ste. 900 Kodiak, AK 99615
Piano, Texas 75074 /
By: I-J.L ~~ L- By: R~dY-
Name: Osvaldo Morales Name:
Title: President and CEO Title: Borough Manager
Effective Date: ective Date: I'.ff~% ~
'~~
l
i!
_I
Purchase Order 4
GIS Services
This Purchase Order to the True Automation Master License and Services Agreement ("Agreement") is made and entered into on
this effective date by and between True Automation, Inc., a Texas corporation ("TRUE AUTOMATION") and Kodiak Island Borough,
Alaska ("Licensee") pursuant to the terms of the Agreement. Capitalized terms used but undefined in this Purchase Order shall
have the meanings assigned to them in the Agreement.
1. Introduction This purchase order has been prepared in order to provide the Licensee a completed parcel base map of the
properties in their borough. This parcel base map will be seamlessly integrated with the appraisal records that the Licensee
currently maintains for appraisal and tax roll production. This integrated mapping system will serve as a valuable tool for the
Licensee.
2. GIS Professional Services: This purchase order includes the professional services that are needed in order to complete the
base map project. Included are project management services, all quality assurance checks and any additional programming
services needed to more accurately and effectively build the base map for Licensee.
3. ScoDe of Work:
A. Data Acquisition and Production
For property ownership lines, TRUE AUTOMATION will use the current electronic and paper maps. For positional control,
TRUE AUTOMATION will use the existing NRCS orthoimagery available for Licensee. TRUE AUTOMATION will produce
the base map set in State Plane Coordinates, set to NAD83 specifications. One on-site visit for data acquisition, quality
control review and project meetings are included in this proposal.
B. Parcel Base Map
The parcel base map layer will include the following layers:
1. Parcel Layer
The parcel layer will include the boundaries for each parcel of property as described by the legal description
for that property. TRUE AUTOMATION will use the existing Auto CAD information and realign the parcel
lines to the orthoimagery. The account number for each parcel will be placed in the Prop_ID field.
Ownership links will be established on this layer.
2. Abstract Layer
Each Abstract/Section boundary line will be mapped. Abstract/Section names and numbers will be added to
the feature class attributes.
3. Subdivision Layer
Each subdivision boundary will be identified and mapped as a component of the base map. For each
subdivision, the name and AS code will be added to the feature class attributes.
4. Streets Layer
A road centerline layer will be created for each road within Licensee's geographical area. This layer will be
created from the existing Road data set. Additionally, road edgelroad ROW's will be mapped and matched
to the orthoimagery.
5. Jurisdictional Boundary Layers
Each taxing jurisdiction in the Licensee's geographical area will be mapped with attributes added for name
and/or code. This includes the County, Schools, Cities and Special Districts. Once this layer has been
created, taxing entity cocIes in the appraisal records can be verified against the Jurisdictional Boundary in
GIS for quality assurance purposes.
C. Other layers as Identified by Licensee
1. Additional layers contained in Licensee's AutoCAD files. Licensee will have 67 hours available for this
effort.
D. Orthoimage processing
1. TRUE AUTOMATION will take the existing NCRS orthoimagery and reproject it into the state plane
coordinate system for use in the parcel mapping project.
2. TRUE AUTOMATION will recompress the orthoimagery after the reprojection.
E. Training
1. Two days of onsite training are included in this proposal which will commence upon the first delivery
milestone. One day of training will be conducted upon the first delivery milestone and a second day upon
completion of the project.
TRUE AUTOMATION, INC.
COMPANY CONFIOENTIAl
Page 11 of16
Purchase Order 4
GIS Services
4. Pricino
A. Base Map Creation
TRUE AUTOMATION will be constructing this GIS project using different data input sources. The current GIS layer data
will be retro-fitted to accurate positional standards based on the existing orthoimagery. As part of this project, TRUE
AUTOMATION will move the existing parcel lines, and tag each parcel to the Appraisal Roll. The price for this work is:
Completed Parcel Base Map $39,280
B. Orthoimage Processing $1,000
C. Additional Layer Creation $10,000
D. Software - PACS GIS Viewer Licenses (Included in PACS Contract)
Total Amount $50,280
5. Deliverables & Pavment Schedule
A. The GIS Base Map is scheduled to be completed on a 10-14 month schedule. Payments will be based on project
completion milestones that are reached.
1. Initial payment upon signing of contract (10% down):
2. 25% completion point
3. 50% completion point
4. 75% completion point
5. 90% - 100% completion point
6. Total
$ 5,028
$ 12,500
$ 12,500
$ 12,500
$7,752
1$50,28~
B. TRUE AUTOMATION will delivery all parcel layers as outlined in item 2 - Scope of Work.
C. TRUE AUTOMATION will return all source documents that were used to create the base map. All data will be
delivered via CD, Tape or FTP file transfers, in the manner that best suites Licensee.
6. Base MaD Maintenance
A. Maintenance
Once the base map is complete, Licensee may elect to have TRUE AUTOMATION perform maintenance functions in
order to keep the base map up-to-date and accurate. This protects the Licensee's investment in the original base map.
Under a separate purchase order. TRUE AUTOMATION will perform the following services:
. Update borough's GIS from deed split-outs and property divisions
. Input new platted subdivisions into GIS
. Update GIS property id's for merged properties
. Modify Taxing Jurisdiction boundaries for Annexations and De-annexations
B. Pricing
TRUE AUTOMATION maintenance price is $1.50 per parcel.
Estimated cost 8,000 Parcels @ $ 1.50
$ 12,000
IN WITNESS WHEREOF, the parties have executed this Purchase Order as of the Start Date.
TRUE AUTOMATION, INC.
Kodiak Island Borough, Alaska
By:
2600 Technology Drive
Ste.900
"'a"", T..... 75074 ~
I.-J./. /k L<-
Address:
710 Mill Bay Road
Kodiak, AK 99615
Address:
By:
&J;P
Rick Gifford
f
Name:
Osvaldo Morales
Name:
Title:
President and CEO
Title:
Borough Manager
Effective Date: ( ~ M
,ffbd: ~~
~
Effective Date:
/- r- Of
.
I
I
EXHIBIT A
. TN. Automation, Inc.
2600 Technology Drive, Suite 900
Piano, TX 75074
YNNI.trueautomation com
0IIce Kodiak Island, AI(
Ccrad: Tom Anderson, Ass8S5Ol'
0"" 121200007
""'-" 2
l:i,J ,......-,,,. t .J.. ..._.r ._.l",~.J 'j ': LJj(. ......LUT..IJ. .J.t.,., 'j -
Number d Parcels 9,500
Number 01 Tax Bills 6,712
PACS Appraisal Appication 12,000
Number d Appraisal USers
Number 01 Collections Users
AppraIsaJ Users Licenses 4 $ 2,000 6,llllll
GIS Appraiier Licenses 1 $ 3,500 3,500
PACS CoIkK:tion Application 4,000
Collections User Lans_ 4 $ 2,llllll 6,llllll
PACS sonw... Subo-TotIIl 23,500 12.000 3$,500
,,,,,.,J, "'.~. <,-, ....."., .-,... ..:L ~
Speclol_..
Pre-Install Visits I Project Management Appraisal 4,670
Pre-jnstall VISits I Project Management Collections 4,870
Custom Programming AppratsaI 200 Han 15,llllll
Custom Programming Collections (estimated) 210 Han 19,500
PlllpertyAccess with AroIMS support 3,500
- Home Poge Setup with Appraisal and/or Tax Info l,llllll
30 Day Property Acce.. Web SII8
TOlaI Special Services 24,370 24,370
Conversion
Standard Conver&ion for Appraisel 3O,llllll
Standard Conversion for Collections 19,200
Roll History Col'1Wrsion for 5 y..rs 12,000
Total Conversion Services 42,000 11,200
_1__
PACS Appnlisal Product Insblllation 14,470
PenPAO Instillation and Configuration 4,870
PACS Collections Product Install8tlon 9670
Total Software Installation S8f\lice& 11,340 1,870
TAI_1ng Days Trips
PACS Appraisal Training 10 2 $ 18,350
PACS Collections Training 7 2 14,045
Pen Pad Training 2 1 $ 4,670
SQl Training 0.5 1 $ 2,718
System AdministrationTraining 0.5 0 $ 718
Total Training $ 21,'56 14,045
He_III Insla__
Server Installation and Configuration 0 $ 2,870
PC InstaIBtion end ConfigUration 0 S 1,435
Network Equipment Install8tton and ConfIgUration o $ 1,435
Server Install8tlon and Configuration 1 4,870
PC InstaIBtion and ConflQuration 0 1,235
Network Equipment Installation and Configuration 0 1,435
Total Hardware Installatkm Services $ 6,740 7,640
_10..'''_.. TalaI 111,106 74,821 In,830
~lt~aJm1.,:"'~AiJ21aM -, .'. tr "L:.,J __.:~.., ";" Jr,:hf[)J Lf_, ...1Hll. ., """"-'; j~::
MS SQL 2005 standelll Edition 1 $ 946 $ 946
MS SQL 2005 Standelll Edition Mecia on CD 1 $ 32 $ 32
MS SQl 2005 Oient licenses - Apprllisal 6 $ 173 $ 1,038
MS SQL 2005 Client lie..... . Collodions 4 $ 173 692
MS Windows Server 2003 - Enterprise
MS Windows Server - Oient licenses
ESRI Map Obtect Licenses 4 $ 100 400 400
Tbl___T....1 2,41' 1,on 3_
Subtotlll $ 144,021 $ 87,917 $ 231,938
_~lli==1f,m:=r:~::::J::':r::a::J]J,L:J:]L]====[lnr:===r::::JI]J_IT=_::::=TI::~:=fn
TotalHardwere $ 27,132 $ 5,898
He_III T....I $ 27,132 $ 5,1tS 33,030
Grand Total
$ 171,153 $
93,815 $ 284,988
TRUE AUTOMATION,INC,
COMPANY CONFIOENTIAL
EXHIBIT A Page 13 of 16
I
l~
C,'
-
II
_~.I
EXHIBIT A
Required Hardware
Description
Database Server (See Server tab for Details)
Job Server (See Server tab for Details)
Sonicwall PRO 4060 (See Server tab for Details)
Assessor Collector
QTY Price Extended Cost Cost
1 $ 8,778 $ 8,778 $ 6,140 $ 2,638
1 $ 5,110 $ 5,110 $ 3,580 $ 1,530
1 $ 5,780 $ 5,780 $ 4,050 $ 1,730
Assumptions:
Customer will provide Server Rack
Customer will provide Windows Server CAlS (existing)
Customer will provide Existing AV Solution
Customer will provide Existing Backup Solution
Customer will provide Existing UPS Solution
Customer will provide Existing KVM Solution
Customer will provide Existing Network Switches
PACS Images and other file attachments will be stored on existing local SAN
Database server will have a separate dedicated SOL instance for PACS use
SO L 2005 x64 licenses needed are listed in 3rd Party Software
Total Server Hardware Costs
$ 19,668
$ 13,770 $ 5,898
Optional hardware
Pen Pads for Assessor
Document Scanners for Assessor
2 $
1 $
6,106 $ 12,212
1.150 $ 1,150
$
$
12,212 $
1,150 $
$ 13,362
$ 13,362 $
Optional Hardware Total
Total Server Hardware Costs
$ 33,030
$ 27,132 $ 5,898
TRUE AUTOMATION,INC.
COMPANY CONFIDENTIAL
EXHIBIT A Page 14 of 16
.
I
~
EXHIBIT A
Server Hardware Specification
PACS Database Server
Dell PowerEdge 2950 (Rackmount) $ 8,778
2 CPU Quad Core Xeon 4mb Cache 2.33GHz Processors
8 Gig RAM Memory (4x2gb) - Dual Ranked Fully Bufferred DIMMS
1 x 73gb hard disk (15K) NonRAID - DB logs
2 x 73gb hard disk (15k) RAID 1 - OS
3 x 300gb hard disk (15k) RAID 5 - Data
1 x 300gb hard disk (15k) COLD-SPARE
Floppy drive
24X CD-ROMIDVD
56k internal modem
Redundant power supply
On board network card
Universal Sliding RapidNersa Rails, includes Cable Mgmt
Windows 2003 Server Standard Edition (with 5 CALS)
3-Year Next business day Parts + Onsite Labor (M-F 8am-6pm)
Shipping
Total Estimated Coat $ 8,n8
Job Server $ 5,110
Dell PowerEdge 1950 (Rackmount)
2 CPU Quad Core Intelllll XeonCID, 4MB Cache, 2.33GHz
8 Gig RAM Memory (4x2gb) - Dual Ranked Fully Bufferred DIMMS
2 x 146GB hard disk (15k) RAID 1
On board GB network card
Windows 2003 Server Standard Edition x64 w/5 CALS
3-Year Next business day Parts + Onsite Labor (M-F 8am-6pm)
Shipping
Total Estimated Cost $ 5,110
Sonicwall PRO 4060
Rackmount
1000 VPN client sessions
Gateway Anti-Virus (1 year)
Anti-Spyware and Intrusion Prevention Service (1 year)
Content Filtering Service (1 year)
Premium Edition Dynamic 24x7 Support (1 year)
Viewpoint License
$
5,780
Total Estimated Coat $
5,780
TRUE AUTOMATION, INC.
COMPANY CONFIOENTIAl
EXHIBIT A Page 15 of 16
l
..
..
j
EXHIBIT A
Pen pad Tablet Specifications
Part #
Stylistic:4l> ST5111 AF70K 10605563102
10.4" XGA TFT with Indoor/Outdoor Reflective Front-lit Display
1.2 Ghz Intelil!) Core 111 Duo Processor
2GB (1GB X 2)
80GB (5400RPM) SATA Shock-Mounted Hard Drive
Dedicated Smart Card Slot
Integrated Bluetooth wireless
Gigabit Ethemet LAN
Wireless LAN
Integrated Multinational 56K V.90 Modem
USB 2.0
Genuine Windows4D XP Tablet PC Edition 2005
MicrosoftGl) Office 2003 Small Business Edition
Mobile 87-key wireless keyboard (no touchped)
USB optical mouse with scroll
One-year Intemational Limited Warranty
Accessories:
Extended Two-Year Service Plan
3yr Screen Damage Protection Plan
Fujitsu Auto Air Adapter
Universal Harsh Environment Case
Universal ST5000 Zipper Bump Case
Fujitsu Deluxe Pen Tether, With Swivel
Replacement Stylus Set (2 Pack)
Tablet Dock with DVD/CD-RW Combo Drive and AC adapter
Fujitsu Screen Protector notebook screen protector (6 Pack)
Creative Web Cam Live Ultra
Microsoft SOL Server 2005 STD Edition
SOL Server 2000 Media kit
TOTAL FIELD DEVICE SOLUTION COST:
FPC38-0212-01
FPC38-0214-01
FPCAA08
FPCCC48
FPCCC78
FMWST2
FPCPN23AP
FPCPR69AO
FPCSP08AP
73VF007000000
228-04455
231-09125
Qty Sale Price
1 $ 3,418.27
$ 307.76
$ 477.82
$ 93.24
$ 129.78
$ 69.86
$ 13.20
$ 49.70
$ 452.34
$ 39.06
$ 76.80
$ 945.60
$ 32.40
$ 6,105.84
TRUE AUTOMATION, INC.
COMPANY CONFIDENTiAl
EXHIBIT A Page 16 of 16
.
.
________J
EXHIBIT E
ENROLLMENT FORM
Deposit Account Number: 29497
Depositor, Beneficiary and Iron Mountain Intellectual Property Management, Inc. "Iron Mountain
hereby acknowledge that _True Automation, Inc. is the Depositor" or "Beneficiary" referred to in
the Escrow Agreement that supports Deposit Account Number: 29497 with
Iron Mountain as the escrow agent and _Kodiak Island Borough Assessors Office is the Depositor or
Beneficiary enrolling under this Agreement. "Depositor" or "Beneficiary" hereby agrees to be bound
by all provisions of such Agreement.
BENEFICIARY COMPANY NAME: KODIAK ISLAND BOROUGH ASSESSOR'S OFFICE
AUTHORIZED PERSON(S)/NOTICES TABLE
Please provide the name(s) and contact information of the Authorized Person(s) under this
Agreement. All Notices will be sent electronically and/or through regular mail to the appropriate
address set forth below. Please complete all information as applicable. Incomplete information
may result in a delay of processing.
PRINT NAME: Tom Anderson PRINT NAME:
TITLE: Assessor TITLE:
EMAIL ADDRESS tnderson@kodiakak.us EMAIL ADDRESS
STREET ADDRESS 710 Mill Bay Road STREET ADDRESS
PROVINCE/CITY/STATE Kodiak, AK PROVINCEICITY /STATE
POSTAUZIP CODE 99615 POSTAL/ZIP CODE
PHONE NUMBER (907) 486 -9353 PHONE NUMBER
FAx NUMBER (907) 486 -9395 FAx NUMBER
PAYING PARTY COMPANY NAME: KODIAK ISLAND BOROUGH ASSESSOR'S OFFICE
BILLING CONTACT INFORMATION TABLE
Please provide the name and contact information of the Billing Contact under this Agreement. All
Invoices will be sent to this individual at the address set forth below.
PRINT NAME: Tom Anderson
TITLE: Assessor
EMAIL ADDRESS tnderson @kodiakak.us
STREET ADDRESS 710 Mill Bay Road
PROVINCE/CITY/STATE Kodiak, AK
POSTAL/ZIP CODE 99615
PHONE NUMBER (907) 486 -9353
FAx NUMBER (907) 486 -9395
IRON MOUNTAIN INTELLECTUAL PROPERTY MANAGEMENT, INC.
All notices should be sent to ipmcontracts @ironmountain.com OR Iron Mountain, Attn: Contract
Administration, 2100 Norcross Parkway, Suite 150, Norcross, Georgia, 30071, USA.
NOTE: SIGNATURE BLOCKS FOLLOW ON THE NEXT PAGE
a 16
Apr DEPOSITOR BENEFICIARY
SIGNATURE: SIGNATURE:
PRINT NAME: svaldo Mo les PRINT NAME: T m Anderson
TITLE: President CEO TITLE: Assessor
DATE: August 19, 2008 DATE: tnderson@kodiakak.us
EMAIL ADDRESS osvaldo .morales @trueautomation.com EMAIL ADDRESS:
IRON MOUNTAIN INyJF PROPERTY MANAGEMENT, INC.
SIGNATURE:
PRA NAME: Stepjan6iie DuBose
TITLE: t
DATE: %O"Wv we T OW liv
EMAIL ADDRESS: ipmcontracts @ironmountain.com
wti 1b! ZUtib U d. 10 TRUE AUTUNA I IUN VAL& b4
CiarK County 4/Z5 /ZOOS 8;17:04 AM PAGE 4/019 Fax Server
FrOM: 758 -5588
r ..r�.r r mar .ter mow• w w. •w .r �.+��r
_P�1'�t QW S�SAYr� A �'r
WMwwDapod! Aeeoaati=bw:
L lulmdtwm
M& Eeavw Sa viae Agm=cat beat.. �o byaled bet�+esaaTussA�da�matitio, Ia to ode►t2500
?adm*bVDr. Sub 900 rAM TOO 7!074 {ebea emir s "Dope or SAW. O"awm aad is and
i�b tbeAaaq e m t>mahed u Eto Ws AamaW(tbo* sidw
�gmftl" Bedadwuyl and byba DtormatobY k&jl "Peapaty
t1is_d oi�„�,,,�� Z00.(An�d*tDWI. RaNDt1my. Ian and him meinm,g be i+�+edea
is�vidattilym a `Aag�' Voogeed is fix?Udw moths AAA
1'ba um orgw lam TOWIW ift ttti3 ASmwmmt shmA za& In Im .N m*=' Bwkw did bcMda dx aesbM
�lAA� and Ofl t1 at wwwwW as ia FzhtUA e
b mle A "mpat 9mim Oda tbia ARroement 6) hymbud irk avwk mgnmmo iafed hr aeon boa
i MMda &mw SaMm vk tba aaln POW audnasttd m 69 W&M locked at
my Obar Wab*w or Wsb p;w wanad at eamdled by arm Wanda On eA Ibo W m de WlyAdta {eon 2x
'7eva lldamsla Wabeitr"), or m by a wak mgoa�t mdohodbaoto ea BI�'bit A (emh, mdNid�r.
a "Wb* Fegael* '»e l 4eOm *b ml: to ba t11macasrp I�datrar Listame �d omttl
Soerim t Ihmim Ate") tad pamad t spfaa i I Ua td Shea [B>tala�opl t as 36R41
Z
t� DeposloorsMllpranide en deedaa requhram a >ito�cRogaeet C�gntred Laat'�
mid map mop avids agar CVyO and d) et &w Soms:im to 4WWb m ba:fin in ft
f dM m=t of ngaasted r lam
(b) VW*dtarMgt 029do =ddsaigtop oao atmomepmms wbm ertiaO wM bmOr bk d ft Depadw i
rAamo[�cd Piareoa[�'w� s�llbc i bn tbeAd PmSomteyNot� �leoiumt Agtl�mQ tmd
wt o my t m al to Immmdaft amw mom tt not m itettmomm"W 'bft or via Wa WaA Bagoaet•
Ansberi aetlaoe illim pavvidad m km mvww
duong to Tim fit 96 Astm ed Mm u b%* for tstla VM V W1.
tai Aeposlw Ml m&o m mttitdepoedtthd to r"mm ttad fccftd afeD peopt mrpbtrhmi by aaadddhw
iab eavet�od mtdar Jl�;rootnmd b►laOerL+T'� to tree a wm U!B*O d? dw_ ame
aftd Dam De pdkv mv 4w mda Depos&Mat�ad�tl tea torte to t m&=# ft Tamaf ft AF=mmt
pr+avtded arms of aae{lj vompZoto and .a+ao!► vfAepoeit Masaa�d tb aapot�da4ffiI;m l�a�eiit st
sU dmm At the Vm dad Oapaedcof Deposes WHI P vsdem dCCCCft sud dtm of Iku
IMP** mateddst to 1= bLota un VA Ott boo bum W.bdto araftft faemabe hamo oe fbibit a.
(d) Dapv*r eoasettd tb $W ibcd is TaWRA
b qed booabda�atdn's vrac+in tD dud tw bow4ty
(a) DapoaW taopoastfs emtifberiblly pow IaiDapadtMs�rfat ptaaided m Karl d�ovau:� Hader tttlt: Amt
tw of aI y timts art eanom bRSaoei U of dm date of lh &*OdL Any Depodlt Mm dal imoseocambemoe: nab
a rar@adr depoadty not lk^ ar ldW tDsftft and obltgedma of him Mu:umtimmift dtAgmem at
M Dapidimlep MPoUdMIB mite that ffaoJ poRinn oda
i DepmhMAterid is emy do maeayr dtarygao tool; andbm tb md mcrhmdaial ma dwaAW
rwWaft do .0 vepaw b a,.f& .n d#m awam fbrImIhmaiin
PAY e&Mblaff Nd=WWI VP= ,vo V of a Wat TvgaW hr meb and
Ch) DAVoO wame tbdim Mama's atrdf tae Depo* bhmd l oredw amdab =MOW by V%o Aw f
pr:fa:m tha vo�a�es 9eavida domed m �otbdbal A $1ea►m1 and d� not of stems @es tt�+ts of aeq► third paef ra
Degosher egmee m am smmmWly mm mHa effesta is peride tam mnwhis my necaaay an rwft oc
m vacmatrstate ai p sil sy topafamn vaafwtioa olgta IItpont Awl. bepaa$o[agtsas m biv
mopertte wii ban Marcia by g bs fm"hti@4 oemptder sa mr. ate, and terboiat pammrl for
verifteatioa 4+zvioes w�verreaoadtlyarq.
1
t+0.54OWS NA pap I or se
I
i
f
u "i 'Lor ZUU0 U o. i z) 3 r ZbJJUDJJ 1 ra.a: Hu r urw r ILAII r F%M vu
Clark County 4/25/2008 9.17:04 AM PAGE 5/019 Fax Server
FrOM 758 -5589
(a) Bet:edid a aLrdt p:v tb tM sir Bra fialzy Wo$ Req+ C%eq hvd
tamana:soa'°j and traeq/ sbZO'pm*ida oGwer 3�[mman0a (°OpRbmd ��ne�t sttbeir dbdesicit to asses
Mom in in the MMa mt af Bovioas• 1
(b} BoAfieia y mgt aatafift aaddt to 6ft armcn pa®oo= vim stlopm WM k,aft bd11Q the 8 y
t'AtAaebeedPum(s •vim 4badlba M=MW In t6o&OOdied Per2*604dom Able of No AvmMWQ *ho
shalt manrSe the bft VAMMIb cIWM2=Wt ft=' the kM DiaoW We dacrvia wd WO c Segorst
AuModad Pte) v% =61& tt coomw of tt* ate cod cold b m dm Puy" b !am
dmdgg thTtam Of We A MW OBEMB "fnilozimodta"�
Cel Hea�iday ooloeonr4adge� is �sais:eoce o�fa �a�It�tect Dr vet ser�oaz, tbat it ®vraos ail
seapv00611W* titr dw oomphtmesi aadJbr 6 oiagDepab MaWW- B000dary mW rita vedfiantion
Waatc Regraet to bm Mvaaasdn lba onvtm a din S WAM 4e ed iA EahM A attached h -I- Md fttbt3
caasentetD tram 1Vto�O's of a soovr ifnedcd bmo,►ida tm� Smviae�
(d} B=iWmy 49 b= *=Wage me O nyoduch 6yBoatStf�ty per�tbs3 it on
Se�iaes dnecn�d M �tfibkA �ten�t tsd nat�alate da:� ofaat►tbbd psrda:.
4. Ing
(a) InWo o topwide do SaevimxgaosW byaa&amed
DepotdEoe emd �P t alffork Req�t.
trmbfmuft =W vdeata VVcr k (in vhola a:
to pad gm does eat woub nR Reget W Intmwe m at uy tku vp=uot*oahva to 2w Pwty aafgisafg tlse War
(b) If
IMO NG02in Or ftDepo&M* *m acttu6 do daoedafto pto*WbyDegoi w:Ops+et
ie g es�dt�, Meoau#e vr1i1 yro�de nadesby aleaaemlee�l, ec
rear total aftuh aciaL ItW W6uM tk VM=*dit!ftd3 ►.vidz the Dgadbw to semolve MW Mob
i1scupocies Dr�sit �mMoa�amvrtg peoo D�oebor mottaet:am tmm m time
d ssas rfwtn�j t= &BENI P.11 da o s to fteAmbdon ofa Id DqoMbfeoDadal is
re4merL bean Mcs� �0► ohm naerd notes d� Qatsmlttt to Depo�Or sa9+or SseseSaiasy
D�od�tDdatt�l its�8eevimt tteeaequeaatuu0 ma�Ita�Begmat
(t} hart 1rSaarniitia WM I uAb rotimlry eta trMdo =4 m(opi wtgWwmd to Wmfichffy mf all Dgmdt
Ms Nw ffirt{o •ow dieto the eaaM800troI vOder 2&AwemzL
(d) ban Mamdds wM modr withaPa gvhoaobadts my vulgm"Wods Regsteetfit DapothMAadd mveeadtmder
d& eaolbciu hay Be. wards Rrepmateevelop a aaste SWemmcod
Wo* MWM). to a sow 60 bbwft
MM had am&&= 64 iwb& bn l we we Smitrd to: &s*tion adDapwk mareriat tube teem tae or
vrafew" Sara¢ mgagea� Pa y ce�oon'b�Lh'�c Itoat�ao reaapooeibtiid�� sKVMFW m meejWflent
bwmud drdgmdm d P=%'w4pWvaof mdmb d SOW Mts fWU& !be seqaft•m8
sad Ittm rritb manic cad m�o�t tea; sad deeddpslae otter lb�1'� pa'!av w t� trr�
vr�iag �t ma>aal agt�nt of bodtPartiod, 1p nocaaca#mocaitb tbo al3aggpoott�al rat tla� ttierem.
(e) bw Mc=tsm v MbW ssd onDqpae lidehasw in Apdad mdlar fibabaaio vat ad sm attar OVMW IT
trader the duet aonhvl atlevo Ntairrtadn.
EQ It+oa Mooataiu wql pcndttac t�sp!>bcs>:a;at atr6tos rsooard oi'ptwior Depoak�dceottel War1c
R�egsiesi timt zmsy be aab�actto the vvcRtem�omt mamas of the Dtposi� sad Beme�j►.
bra UMmWn wM ddc4 MW ft got ftl fa BobU C aME60d tM= W ptuoaae MY *&Y
Wank R
S
1be Pu►fcig,Po W st l pay to In Manutoia atlfoes as atfa& in tb,Wck RIquft ib= ached haft nB&I4tA
ag apt todb below, s8 Smvke Pees at doe a I= Mamuft vimin rbhgr. Cq days
800a tba data of�mrvieo nt Ur9. cum�+r�► aa�od oav naarstdaodabts. bto'imntsin mtp►undabe 8eat►ize Fsea ttritA a daetl►
1 (9% ewes doy ars'ttem Wft to eispgit ft ft be TW. M oft Agte UM perav W #A Iran MomtD WM
1 pat pease Service Pe�ea is euem ai i Sib mq► aea ydir period. ThC P�►�g t''a� Q liable fvr'� is�at nLtnQ
to s evums p luckka e8 no W We AgraeQasst m fto t to Ift Moab an exla %ift catuaft a ttpwft a am
hating aut}ad" AOL;ca do Um dgM be bind as a aqorm hem on the Immk to dke eat�mtpos0la. Any Savioa
pees bat eausmadby bm M=mdnvb= d= 01 ben kmm mWt paid at a tsve of t arApas; moods (is%par animal
waxominsm ftft hm. raltidwvw iv iesa. DsH q=W a moats maybe sueA lba mlkodoaa ogwsy i!
tdAMOMOS NA PI9 2 of Is
i
1
t
b4/ 'Lb/ Ybbb MS: 15 y tZbJJUbJJ I NUt AU I UMA I IUN M& Ub
Clark County 4/25/2006 9.17:04 AN PAGE 6/019 Fax Server
From: 75e -559
dwsou dise 4f k= M=WL N0fWm 8ft 2et>as "fb0 of air cups= of'Aapoe sar to &Xmw
DepwAMmeM timdato tLima AwwmwAcr 9 A lean !�tsm b =WW to be peid oil 3mv;m Pbee w
aoorue dm ft ft Teas of t Age+eea=t. Al Service Fact wW notbestt�eot to amm ammo w Apsairuwbi p
hltemdm
y Tbs �eial �'enon" of tb� A�aemetrt rz >br t P� oi'otee (t) yrar S+omtbe fiSt�ive De�le end aatoo�smDyr
tt sbrae a (1)Ra 7Y�mt a�sdcom a is 1 1 lbaaead a�ccuabl aoo of tbo lowits e++e� oawr.
(i} Dt�tr end 8io�►ptanrldei�mtv+si� �Soraedaas ctmeir 3azant m tncti tmt Ajeemeat ast3do� �y
Petv�e aebt4t� natio�e �ta+d� elo0re�liom
a bons Depauloreadh+on ar Ie+on Momta®peo. dee a aw► (6O) d W tsatiaa to ac
DepoidteQa:id B Antba�d Pe:sam tt�ut aRS no porfs� the 4�i A,�mgoaui,
(b) to amt ftsAporft b umimM =Ww 9oebm *b) et QQR skm bw mlw ad Bea Add n"
pt+oolde I r o A M o n t i w Itw at :ae�+mrb Im M a r c v e m f+ ww ft1be� Matevial to
eaI&A f ww =Ww &SmA eretba dae*msd mom lfb, Manomla dba mtm dve joias wii4m
hwbuoti= w&k Aq M ahmdw fts iftr1ba &W cf&e=Am ofmcnimdm Ireo ltembftsSAM ottmn or
d ft" the Dgwit Metes
(e) 1a fbe mmtadtbe noapeynome of Fete arced 0 ftik Mom Iteo Mom jW p%Nl& d Pid es to d a I
Awftmmt aft moiaby eleatt+pttie>m9= eewmai. A�►Pa�rio Agt+xmant�tIl haze $e m
malm tltep a fo 1 ID kmM*vdmi n m u= the ddWt If&e p Lt doe pymatt b tsot tt c in f'A by true,
Mbwdm wift "(3G) micAudep of& dohs afmr *=I= Mammon"hm the d& to
taatieeete tbia A�eaemeett at atprhme tsa+eed�er bar s�aaul'iaS aotiaa by emml ea�lat e�tr mesl of
ta�sen m e8 Pr�6e: tso ®MaaanliasAellbs�e000bUgmiome to teiCS eRy �!lN�etaedt 80 a
a:p►k= Matuainiavoboe imM fat Sarno mdued emits Agmea mt :oao *o uawnvcte&
M PAM sW defer bd=Wy nd Doldbmm m die: ewe, tb* p P ipataW &GUmm eadt *--g t anice
Qbofto mmpie am =d agents trod 6* "IW= atrottsort tad as qu ftm ud tg*n mW and ett do
tiam'Stie� seed ea�meax� wi�oot L'tto�fin� rule a�qr f�� eriee3ugnndertble Ag�at
fm at;mbaa ibtmbmd tde or cchdm oftlte udonftkg pt* at itt tnboae�t a dzs owe,
ply, a ass ,et�,gat cf=7of th=
s. w.
I
{41 1elu.Ma�i:s. AW AND ALL SWYM PROMED H REMM MLUL 88PSG IN A
MAC ECO PT AS SPWM IN Mlk ISM10 ALL EMMEN CR IMPL MD
oar��rorx�t AMON&AM WAUAt M INMIMt40, WHROUT I.nHfA7=, ANY
DO= WAMANM' OR OOil )Mt7bE8 OF FOR A PAR72CUL Nk
PURPOSE; BATWAC OXY QUAUTY, AGAVarftVNNUZMMU OR ARLM FARM A COW= OF
8$�1�1IlT
APPI.ICAMLAW. M A04 M"M PAM eYDW MOUNT" PROMMY OF MY
i CI ADM U MCH OF ANY WARRAMM AM SiJCT'I PARTY'S S= AIdD a= USM RSmWY 1o8
MACH OF WARRAMM00,=BB$RMM CF I= PGLT= OF ME PAM TO UM
MMULAtri W PAYING PARTY FOX V= M=W I= MSS ABM AM
BXC'I. A IS= SHALL APPLY RVW IF WALRAA'!Y AM LB= RAY UW PM79
ABOW FAU 4P f3 nsw=P RPM nM WARRANTY PRDV= 2 SUB=10 nM
LIMII'A CM OF L1AgZM SST MM IId WW 1 I =W.
(b) ep eta ww" thattp Depotttat �peto�idrd iea soTmbk sad
rC4ltDOt tad m� Depa�ror Ic�roDiMost thoTcemuf Amt,
(a� eooaRRst�►�rais s�tteII Bamcddaplatoraasticnp,�.ided bmeo�a�rts eet�te aae t+elitbte and
as &bee to peoupay aooreetvA vp&w sew Bmefid ftftg tea Tftm oftbfr Agmau t:
9
Learn Mvaalsia ehcU, at iu esele m4 ptmsei, tba tam of this Azm=c a cwc end min in fiaU fc=
fad oft% *a foUwratg bmaaaeo wvuge, whh on' anrim *9 is mbd t3♦ or bettor by A.M. Hat
Id0 NA POP 9 Otis
•'+ter r�r r r r -.�.r. ....w ....r.
Irk Y rr u� I
I 1
UL-0 LCI 4000 CO. 13 1 Kut AU 1 UMA I lUN VAL*- b 7 E
f
l
Clark CauA 4/25/2008 3 AM PAGE 7/019 'Fax Server
FY4ID: ?58 -5588
r
ri�l1A1 11y► S'L1f MO ONWIl Age Qb0 h wum =1216*0CMUMN
�iao0[.�2•labllity D�eIIs
ontl t.slslllgr• 31,OM�tI0011� Qrrwrmes r
rr,.r
1411 etrt�Calei of it�oe aft nave �tia as SddL�tt bmcBrSecd WTOt �Ct bo G®m�1 i�li� eo�age.
All MR lifielmouNummee notice ofauseatlsboo oftfu
smad mtiem Baud bm MalmWo ftU tmgtsemtdw fm hmQme itt but efrta oApm at bW mty (ID) dqW
Wimu ce >aati wdm of na mgeeUt4oa-
10. C+on@Aon!!o! Tnforyns�a f
>ta>n b+[b�tam a>:aIl Enna �e d6 to naooily prat coof de�fil�r cf t5s i�date�at, bacapt u
gt+oaw m dtls Aunt bee Mauea *4 aot dbakm air, uAm nallsift at BtoDq*A M"JoL a
NOWSWa awl not dTmka to tm Ctda Avoca= toaw tlt dVuls. If bam >oeodva a albpoeom oz
cdmi aedcrfrasa a comt az otjoftiai tdbvnalpoeaebft win &mla o ar:vlmn of& Depoabt bva
Adv biuvm ku"de #ppawms tv &A t MIND AAABb9ba fy af
Dgpodw aafr ft any tocb vedalr, bowaaeb iadovnotro9ftitstWo
to pts %M fta poalTs'? wM agM to mW atch audit. bmigimmkimmambom ll to diroba lmor&kama eomt
or odtzr jodicW orftw4 We= butt not Um fed to m cst dabaredpmaxtb3sefize 13W bahm.
NOr1 ANYIIOZK"s$fM H8R.M, ALL LIABIIII'1f, N ANY. WMM ARiSa+1G D1
(XM%ACr, MRT (lV=3 E3lW NRGL My OV ANY PAM TO 7M A
SHALT, HB LDOW TO TEE AMXJWEQUALTO M YbAR Of PM PAM OROWO TOIlt W
MGiIMM UNtiIDtMS 3F CLADIM LOSS ]SWAM IN JMLAUM 10 A MMMM
DfiPOMT ORDEOSM- I SUCH LiA8NZK MAMWUWMTO THE FBA WAM SPEC=ALLY M
SUCH DV4StM =3 LDaT BALL NOT APPLY 74 ANY PARTY Fat: (A Awl MADa OF
DVT•WOXbMr OF ANY PA7lt1+T txFYRWHr, MADMAM OR G1$F.R PROPRIETARY RM I (it}
LtADUMF M EMA70 ORBOMY M DAMAM TO TANMK8 PPJXW.TY a= 3 M 71M
MOW n "TRalY; tMCV) MOVEN MM N3MEM3MM OltvvUJJ'UL UB=Mttcr.
3N NO VVM 9HAU,o ANY FAR'PY TOTHMAURMUMBEUMSTV ANOTKE3t MTY KR AMY E
INCMJWTAU M"8C1AL„PtMVB Ot04NUQUIMAL DAMAGM LOST PRaFm OR LOU DATA CR
UnitldATmN, ANY COV OILZr7tPF1M PORTAGpitDC nMW RWVKW CDLAAtY
OTM DO1RFZCI DAMAGES„ WKSIM ARIBU40 W OIbMAC,r, TORT OR
txrWRIU►t�:i!VFN tF TNK lklu'iY7T PJ93VMAYms's3QMRICI ANCST DO)MGRLb ORE
PARTS
(a) Inao�oQafi� of Wm1c R�rlt All aadlar Be�acl► �Vodlc �+ogazeate an a3oaarpo�ased
Agent. Aoy Wa Re paft submMed B rett addt'lioul depositmooamt r'AmolWy DepagAftamr) win to
ty and me came eels nand 000QOit�s 0ac �ei�isl f
(b) jg lbe oe�s eadeon�tivaa ofd ABteeellatpssrrap re�8ea► of°e3te�dind ar esld7boaW emaa
oa sny pm dmo Otder or admr d= Tic nWbMW D*omt a Awawy DepoaR A= mn. Any
coaumsomp es cur eddlonal te= coed alit ally Plttdtaae Or t ate nat Vam 3m Idwelia. AD Parthe
Ordaa are wbjaat to oppmval ad mraetmft by Tien WOOL
(e) Tit, t W Mstae,�� Lm Mom �nq bairn ffi01 etQmI1�C siapil� afa11 Dopwal Metcaoed 8e naeooab�
oeooamgrto peiform is Armmank ken bloudda W aw aD aopyr nomdaeW fmi ad oma puaioaty
nn�iw+a lad t� aunds�aa oaDrgoasitMa�talit onb asn� aoQsas nc>adebp►ItooMo�a 1►�►eoypio8 Atptn>a+e
bg►Iraa Male a>t� oI R �►otlt tD Gopg►will be bane b9 Qle Par•9►relpzeotmg �e copes.
bm maaala may 040M D*dWs reaaaasbb eeepaWIM is PMMPW Wpybg D"* b6crain ocdet is bm
UmsWo to per M A gmamt
teg QWoa oisar. The vardliy, ad y ac of"Agrmm W *W be aaoll uM bt ad m
tlQdac this �t1a �s+o YOafC, itoite4 S� or Amnion, as iipa�brt�ed oo4sldly ttlt BbitD and
wk?1tlurt gtvirlg efRlGCtn daprinclpt�l �IToorrdiaa aflewa
Mi43.1MOS WA Pape 4 of lB
4
I
Uqf lbI ZYOUb Vd:15 9 12b330533 I MUL AU I UMA I !UN VAL*- bt3
CiarK county 4 /25l2oos 9.17:04 AN PACE 8/019 Fax Server
From: 759-5588
(e) ham nmip set m shoe t�pan as>pr on,lmltdaoe� ooro
saaaooyt� byl�Maa� m be geamime. iron b6,a� teas �y aamme that may a�pReyee ova pair tm
i �8� �Y����4 anrvaaahnali� baot atstbo�i�t b ""loam, 1+Iauntaia roat�t eotbe
regal to 1!lgp i Poe try as e+rahysDe t'he sue! of atgr ami000aed or ioa ooanta�asd is:aoe ar
Manor& not be VNP=ft ibaAMNS to Wo a N"Gfc9n n beyudit minable aomt:ai
(fj FamaAal Btat�t fnr the OUP 600 to pmt m 6s dn and atvft w ftM sW be G*ie fir amy drJay or
haux in p due 10 e1 I= ot>N& the I f, Iti Pass A mombb ooatZat. wAv of fimit&*n
amdOad,av&quk% efropMes dob, aar, soft arimmiam, 5m, q*tamim, at &day, of
PMr ftP be eemmaad oa- R br Go brine paaaled eqnd 0 ft paiaa of me menat>,e adq.
Afim m g A adaftCdAbOsWbya=mwmW a "all. ARAwromquaA a
bob ft-- iamis m payer, and ofm &mom mm aad cmn"t AM ba amtby p a1 Qe-mmiemai4 oQ „m
tvsda marl to aye ftft at*@ addsmmea epeai" in the Aaaommodow T" wbi& "bon i"d"le t�
aim m the ttao+i Mcnmlain
Web ft the sz of �e Plies 40 aa� o ff er as idol thin Section m avt+at of a
Ofp are fib, M* PufW as+batl hm allrezW to mdy amtw Iw i a aidtass anew omm
hm day. Jam► ad&emmod nados as tins 1mom Ar of ft omar Pm 141 dM is mood on lemin fia lm
rdnad Affda dmH
ba demmA ft%c ltiie m of ie f m dwft *a sdd aastne wu ntA@ d, wcowzwd, ar demeW tmdnflvga11 by d eft,ptia
rut tba poke! aniadtbeabymail, oremumdal qpm delivesyietvim
(b) fig. No�vsi�et sf tight mdlttbie Agsatbyaay Pa�rab>aII eaaastdm>yy s aanbaaequarrtvaar"af ttiis oraaasp
a8 NI A PMOt
A
D�mr .>ad►"r 1�ae5d�r 1lgeammtls wig the evitaem ooraa>e3t oihaa Motystatao, abdaam I
shaD tlotboea�os;lab�r�bdd arc deia�
d tba aaeo: any aftbde term" aithia Agtem�►t berams� ar am daea4:aed m be i{Taeg�f ar oma�isz
ms>- dad be zoU ash void mod bt: bemed 4deted
ftm to AgreemauL AU taoaiatag �emosaf $da Ag;eaeaaadaball pia io toll t'vloe as�d Nora
I MC 8. is6hpwWvpb baomO qVIIAU ate, sa s rm% ftvdu dft acpaked
mr oimar Play, as desaeMW by vm* patty ffi as mu lbodak iee tha a$'ao Pw moor laemias� tbds
AF Iff antby notice m Ike Ant
(k) Dqmtb end samftaw umbn=4 aarlonaarlo and ester dial tram
tdafamt IIos y Dopo-r end Reaed3dmyvM b&VW dim Wdmmfte ooatm ctarmaod detnottt is
is Amsamaieest�'s lntsoded m ar ahraldbe oometroed to mates, phftwvbijoit><t went^ "r ee�loymart
aamship
�t at Fwquacdft be wIft60 Poft 0191m to aids pevafiing P=V,riu
into iieover aug aeaasoaaIs aq� 'aip�sso: "af nm aerara,.�'
o'iee paa5b�ioasla �caaad la �tiao she a>d of bae>!� fain o+a espae>u� I
y droma and In addleiwa to lay offer -moat lmdWod im eA juOp mrt, Mbb p:vnis w m tabs
eavaenbte fim tie aiaprodicone of th Agmmffmv, ward 2W amnrive ad net bn rmargee tM
No Fat?bas dm4& or t% andat nnM Uoe arae+eW NWabBpft Of ady datum
W oa behalf afthe ter Ptitties of bia0 tyma ffi a$ay ceapect aha�aaaeo�,
W Any Agate, Affimtc ar 9imWmwjftg fMwsd&w amastg WW o'f dA Pmcties ooaoaft tbo
�P. dR+m at �tet,rtsz>t�ar aM lhia Ap�+ee>It�ttt cw rmy Aargt b�odaiD be mbmltt~ed tn, and
saw bt Iltbitmt6onby a a]ifaDarO mnby ft tiwYoslt Rzgiaos 0 0&o of @te Art d= Atbibati m
Amociaatao� vvltfi the Ooaamoerclat Raiel Qattive AssKitsa, A�biltaliaaA A�d"nm• 'Rs,�t�r siwIt
I** RM fa>ti faw. tbolas o agreed by a>m Pmlflrt. owIIl tdoesplaea: in Nasn Yeeft New
Yv*. U&A. AWr wwi bwlrgt ju idhm van twiadlg eater jodgarerrt !bz end of f
i
Swim ofs, petitiaost to con dsna the �'bde:admy UAW mJ be made by f4dat =3 w bar am =W ma j tea
i t�eatooeael► fOr d+m Ptah ear. Jamted. to tbs py�at tbs last known b addraeat. Daepoas�ioar
aadAr Beat£imm tadtee to mbam'tio most, dw matter d aI# not be "abutted to pcdrtstdon smd Um
ayay subssdt dst:zstI to aAy oomt of !bras kte WEAdw orelmtlaraeOW Umbo a4u4sed
aGIN is; say "rata oPsrbi"dM homed by hmmmmkia io+atodiag reaooaabie homey a icy road m ob "bre
itvMod apaUr and paid by Dopes!= and bandW uy.
Ma 5400106 NA Paces of t6
I
I
I
164/2b/2005 88:15 9726330533 TRUE AUTOMATION PAGE 09
Clam County 4/25/2008 9:17:04 AN PAGE 9/019 Fax Serv
from; 759--5588
(o) laskdmt AD lazfn as regwambk !br=d to to =Mdft*b&VW wcc
ap:�oe a all Zt wd som4 iaobo Dttt�f t0: qulam� oe! mcpazl
sW m wWW bam and mm a4raw Y bm or to wM 60 Deposit Wadd My be
dalireic+e� in aaooz�s a►!tb A�teemaoL
(P) aII aacatbe i deam�Wcp at ach of �oU& del 1r_ as aisiaa4 b 9
(q) ladva Secd=b Chasm arrd't&uft9mj r Mmmd I dwmn'q, 8 (Wmmdwj JO MufidmM Wmmaft
I} PbeR'"*ftcfI.ietiiWA IZ Oowegoae ai Day+ We=vq� aaed 13 (Oata� aE AQte+ !�dl aaviz►a f
tiearc�atiooa o►f tb& Agneare�itoraaT Ethihit e�r�ued keen.
i4o": D AKXV Au gzmm= PARSO WWW Tom, aim BOA= CONTACT
Zm► MTAm ftuAm oat TU N3w1"AM
t
I
r
E
..r r. -.�•1r r•r �ww`rr� r r..•.. r. •.•Mr�rrs r�•�� ���Yr..��..a
t
X0.100105 NA Pogo 5 of i8
r r r r •r. r r •r 1 r r
94/26/2906 08:15 9726330533 TRUE AUTOMATION PAGE 10
Ciarx county 4/25/2008 8.17:04 AN PACE 10/019 Fax Server
From. 758 5598
?6a Furs ew6' tba Aeeemaat is the =VIM Wdmw beiam Vp Potioa banjo =MwinS the
ot�s A rat gad mpiama a mot or ar�rittpt a inkolon botwm Oa Fa lim Tbwe
as�o oa�icsaxa, G lis% atpn=d otimptisd,WblCb=
WW I tint the =MVdt6 dcBWYo otdDaflbMoe 0f &b
A�eo�t hu Dee�tl�r wt>a�e ea0 t�edtijr s po�ood �lanaeste oar otd� epptt�l m
b�f ofila bum maeaio�v6o� asmadia 8tia A�eat 'Tlvi�A�oQmastmd9 aab►ba mo�5ed by mmtml
�oaeM ofA�e Ptntias.
NaoG 1f t5alr+onical�tvia aattat. chc� tba �I bu�mt dfepi=ycdas pacta��e aQdesb�
"DapaeEEoz+ O nt ❑'�aaeoetar��+ OC.momtts mopat�gg tareee god wadum (am
if Taa as a A the od�ioe ponsal on be of a ooaapaap w adw �l raft
yaatapaW 9�tyanbm 2a Ito bindweb aft tot rad oonamW m Wdt Cacho tmmsW
ot'yotu" t�nDtatet eat Lfy� ea �i» enr3 ambc�►, arlfyion dn� ���to�
o=dtfoen, yat mart ww lhs °l DWI=" we=
CBODU ON& toap+oarem yctwm MOM WOirNTAIN DnWANCrUAL
L�Opx"Y DdANA "X, R�
SMA TUM
KI
t HOW u n PSA+�P�altC t M o t` d m Uhl
1?!L t 0 7CMAD
Ds=
ZMAI .A»s go rilwillusildrim �tntzAnal:
•AVIME 0►R=- PERlli01+I(8)~(= TAM
tie paavida ate aamc(rj aa0 comet hd=sdm adt6a Aftatiaod this A,gmmmL AU Nodcer wffi be
we doet: Oak R4 =dim &VQb =gpiarman lkdm ad&me ad bolo's.
ftwPl M Oar�do Murat �meal�
010 TMAM
Ott, Aaortaa aer+u.Aa
i �0 T Dc. Sys 400 8aar�e�a1
PaOVnrtalt�dBra ptoi0. term P]nesJnrl9tra't�
JR
ttbar�l�tt.��0►. 7S�f�' �lttAtlE1 ►Qpay
j sanot�xa aas�
UWG CONtAOr CATION TAM
Plou8provide 9w aam =d F 1. khmadaa ofBteBillimg Cww wWutbb AVuMw Alf lavaooea w0 bo east
eleahaenicatly eadlcar teolumait to set bd�w.
Magi rW
SAN= Ann" 1
p o s y� Ohm
team Ma r j WP VAM moo &2M
Pint t�
MOM WOUPMA,11't ENTRR,X,r3firUAL rtOrtt M XANA6GMftW INC.
Al] trotioes should be seat b OR hop Mmuftir4 Ails: 2100
Nomws Prdtww uifv in Nwzty^ 300'!1,
a149.10D14S R!A nags T of 18
off it it
g a
cr
6 le
An
0-
�Q�� Fj I
rr
1p
P1 i ap
pL
Ir
SDF
let f
s
r
R
R S e
no
B ig
r a
c o p e o e o o q e
Is v v D
r
i7V��6�i. �Vr�
Ze &eS "3 ST0 /TT 3Oid MY N:LT ;Gt 800Z/SUk A;una0 xavia
t i �tld moiivwoin 1 7161 CT '.PP QAA71Q7 !h]2
t KUt AU I LhMA I l UN PAL 14 III{
aar �br taab ati :15 972b338533 I
Clark CouDty 4/25/2008 8:17:04 AN PAGE 14/019 Fax Serve
From: 758 -5598
RUSAMOTDROMMMINAL
DqM AM= Nnfft
Mooa�a� t� �e ptobea�r m pwoase BgYBeae�deQ► Woes to mleaeeDeq�adt Ms�aai.
i$� Depmitotaed B!►'i� eut� a� ptvsrideoasiav3aooa�meseis!
rma1 to 4uoDqmkw if a Doddey usdw t AV=M wbvis s DapodtMds dd vduw Wc* Begot based oo
we cr nwe atom bo"a' sO mbeoam (def med M &Pdm* 'x
0 fdkMoft oDsposhm so foadim ae a p ft oMMM er opetsm in the in d*otduury cacop, or
rn) Depao'ty is suet to vehomw or hmhm*y may, at
sx fb Po�v�ide mdMn o d app vim to lffo fvy to ,ogdad byi AgMMroa%.
v tlbsd<OrWswa by DuAcb 6 lift test M yam sft fo bfjbcHc A Dom.
2 AB+ed=67MY MARA eva..& b"No in bw Mvalls m t+' a 60D
covered �Mo�n�alusm4 e►wtlnea woe o4Q� 8eaesc�q►Waflc Rogaepc�vt�b 9ye
(i7 oo t!x eathaieed D���
i- ram t omlu fire chat btm Mo ms �vrftteo tt0�ice offlfa Ssaedie3atylif►adt =01oddim m te,
DspaeitM as and A Depoaibor �ha11 have 0�
re
-by t wa CmAgAm batoe oeeMd oar bu bmn cML VodbW b KWOss "Ilm
cn odsoWhy mmeted flop os�V& I" 11 arlp�todLlomt�YI atlaa� boon
Moaaiein"sod acW to sn andvoW1d8000 incY afal a gad. AdditfonaW. km
Menateieildisotlbp0ors) sad Bey oe�se) Bette is etabe
n�trod pca;aoiant to ie Ddspa� obt3� hw Ma=kie aril ao�'ane d staaa Oapeait b6 :ja1
vvitlteect �3e� peodogCfJ°'m
B t3D�ota+tQ mofty*4 Wosyit=ww of AepaRk a
rasoludampma to ttm Wqftspzortsiws afttb ar Ohl otatptaf= o ftft m a Modef
4, i£ltaolMiat�doet meavn i�osyl�+aao� one Depasifar ofaclaft
eapleseojdjM tee M=zukls u6nd ed to alums Siepo&b+laeesitl to the M if -mama tbMOM
is re oro�d to the dopod�4 to n aopi►cdbspoeit Material m &sB boo Mmmints
aodgsd to agar 000a IMW svrcafin ft ba Mo�dn t"Ora ft 8 4ce-offfty bd=tMft ft Wc*
lt,agltost m refegt Dep MMzbzW cored naftUs AVMMWL 'M Agnmed ftXioft W= ft idese of
D%Wkit UAkM bM brhm Main.
UN 3. lltVXJMa�M v]r fa in thaDopadt bar fhaso3c
ptapose a[ cap t Q1 0ded by by U. Utn AgiUmmt. ttioltil the B ay
aaaII ootbavo eoona oo �cDc�oeittmtaen is n t+�laebo obgtc Di�ft Matr�el ittic�c�1 tbna
DepoeitMdwK (b) the Doc& Mimic] is limed 0 Nodcb y. shjaot4o dotweWns Lbb A,dt+aaeaeM
(c) 8 ►m Im* *eDeposl MswW sea dvp loWl® st &m ►'e hadgwntas ad sill ton 1 14M to
case anlq aoa (u sopY of tbsDepcsattMabesial. Brae�y aoigt oat odp!► oz amatvoiers oeptomtoe�DapadtM�deL
(e) emefdasyXwyTwt nOw" ar des"► lay or b pbiow qp= er ooamao� arisb eye Depoalt
MittCCOL O) BMdatiltymoro o m akt„ self. leod, zit heat or dbwbata &t Dgosc3 Mom w Hmcficiew
tt�► tmtmarv� pnDti+3b, d3edas arattbnvise taetos ae►slLbtsttis DspoaZ M�edst eabt tt�psaoj►. Be�deryebail
hold $uDePodt Mah%W is strict o4 lbteept whudb hoinB used 60o ibpmsibcd
v oupoaea, fba Depotu Mdo it wM be imps in s Nov seedat 4 limll ited m
dw4pAw PUMMA of s=OWWY abo hags a med c a the n4wok M1cie3i d rM aw puqun Pesmittd bumodet
fnrft dMadcM of teas YtooamPtcacsoohpamhbod ¢mpmc. AD dmigmbdpwamd wRb eoocm6 to the
DvpwR MatWW voM 0) bewt+ bW in vAdfu of the ttsdemad sad cMfid=W -af dnDspwl hbkd l srd
Depooftes paapdMT Mods and (u) nb%*baae agmilto fmPro isioes eft 9attina
m 1bsh li'oad Ems in at alI times ft I* ad acltprapac�y
abDapaetoc B�c�csxl► l rttlme ►W. i� R Miivial do Dapo�r� Beo�dsrir ao foo$m
MOU to Demo MM&I*X n orms%=wwp Dnta. D wy, M m ro muble nodaa and Ot is
trwn e�Clt4c, ntditBet�sry atDtyPtr 6tdkt� b e� oemptam�� an the pto�aos o! ttds p�k
wAS•10MOS w► Pogo It d 40
nr�.�r ter. r _ter. ^���_a� N r ���r __��-r ..r fn.���r� I
I
IRON MOUNTAIN®
RE: Escrow Agreement
Dear Valued Customer:
Enclosed please find a copy of the executed agreement with Iron Mountain Intellectual
Property Management. Please note that if the agreement was accepted for execution
without an effective date, the effective date of the agreement will be the date on which
the last party signs the agreement.
IMIPM is the world leader in intellectual property protection services. We take pride in
professionally managing your technology escrow requirements, and we appreciate your
business and thank you for trusting us to protect your technology assets.
Sincerely,
Iron Mountain Intellectual Property Management
Enclosures
2100 N0RCROSS PARKWAY SUITE 150. N0RCR0SS, GA 30 071. wwwironmountain.com
True Automation, Inc. Estimate
P.O. Box 809007
i
Chicago, IL 60680-9007 Date Estimate#
972-881-1858 2/7/2012 1929
Name/Address Ship To
Kodiak Island Borough
710 Mill Bay Road
Kodiak,AK 99615
This document is intended to manage customer expectations regarding the completion of
tasks and acquisition of equipment outlined below. This quote is valid for 30 days.
ESTIMATES GREATER THAN $25,000 REQUIRE A SIGNED PURCHASE ORDER Terms Project
FROM THE CLIENT IN ADDITION TO THE SIGNED ESTIMATE.
Net 30
Description aty Cost Estimated Costs
Collections Training for March 12 thou 16,2012
Collections Training 32 150.00 4,800.00
Travel Time 24 75.00 1,800.00
Flight Expense 1 1,200.00 1,200.00
Hotel Expense 1 500.00 500.00
Meals Expense 1 200.00 200.00
Rental Car Expense 1 110.00 110.00
Foreclosure Processing 8 15000 1,200.00
Less available training hours 1 -9,810.00 -9,810.00
Available Training hours-91.25
Less estimated hours used-(65.40)
Estimated remaining hours-26.25
This is an estimate. The invoice will be adjusted for actual hours and
expenses upon completion. Estimated Costs $0.00
I have read the information outlined in this forth and authorize True Automation, Signature cl
Inc.to perform the above mentioned tasks and acquire the equipment at the x
referenced costs. Date p�/9 I$/�
Work will commence once this document is signed and fazed to 214-722-0019 TA Rep: RH-
KODIAK ISLAND BOROUGH
AGENDA STATEMENT
DECEMBER 27, 2007 SPECIAL MEETING
ITEM NO. 3.C
TITLE:
Contract No. FY2008-22 Mass Appraisal Database and Data Conversion Services
Contract.
SUMMARY:
The Kodiak Island Borough assessing department currently maintains property records in an
electronic database called Kb Systems. This system is obsolete, unable to calculate property values,
and has no technical support from the manufacturer. Property records can only be updated by
posting override values one property at a time, and should the system fail the assessing department
would be unable to carry out its essential functions.
KIB issued an RFP on June 15th of this year soliciting proposals for a replacement system. Six
proposals were received and each was reviewed by the assessor for compliance with the response
requirements set forth in the RFP. Each company was evaluated for financial stability by reviewing
financial statements in the proposals along with D&B reports. Each proposal was then reviewed and
given a score by each member of our evaluation team, consisting of staff from all borough
departments. Ratings were given for Software Track Record, Extent to Which Software Meets
System Requirements, Vendor Management and Support Capacity, and Cost. The two lowest-rated
proposals were eliminated. The four remaining companies were invited to KIB offices to demonstrate
their products and staff interviewed everyone on each company's reference list. Assessing and MIS
staff identified two companies as finalists and conducted onsite visits to existing system users in
Washington state and Texas. This concluded the evaluation process and staff felt confident in
selecting True Automation of Piano, Texas for the contract.
True Automation proposes to provide and install a new database called PACS, and to convert all
existing records from the legacy system. True Automation further proposes to complete the GIS
base map layer to include all properties within KIB boundaries, and to synchronize this map with
property records in the assessing department database, thus enabling access to all borough
departments through a local area network and access to the public through a web interface. The
PACS database will increase the efficiency and accuracy of the assessing department by enabling
table-driven land values, mass property updates including annually updated cost and depreciation
estimates, comparable sales and income models, complete description of all vessels, aircraft and
taxable business assets, and comprehensive tracking and processing of property exemption
programs.
True Automation proposes to provide and install a new tax billing and collections software program
which is fully compatible with the PACS database and will enable the finance department to
calculate tax bills based upon the certified assessed values, track payments and delinquencies, and
calculate penalties and interest in real time.
Staff recommends approval of the contract.
FISCAL NOTES:
Account No.: Fund 410
Amount Budgeted: $400.000
Expenditure Required: $342,628
~&~
. --._-_.,._._-------_._~-_.
APPROVAL FOR AGENDA:
RECOMMENDED MOTION: Move to authorize the manager to execute Contract No. FY2008-22
with True Automation of Piano, Texas in the amount not to exceed $342,628.
l
..
.
"