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90-20 SOA - Coastal Management Program Grant AgreementC 90- oa ~ ( C-' I ~ I I ^~ ~ F 1,f i ~;l r~ 1.': h -+~ Wq LTER/. H/CKEL, GOVERNOR DEPT. OF COMMUNITY AND REGIONAL AFFAIRS MUNICIPAL AND REGIONAL ASSISTANCE DIVISION ^ 949 EAST 36TH AVENUE, SUITE 400 ^ P.O. BOX 348 ^ P.O. BOX 295 ^ 1514 CUSHMAN STREET, ROOM 210 ANCHORAGE, ALASKA 99508.4302 BETHEL, ALASKA 99559.0348 DILLINGHAM,ALASKA 99576-0041 FAIRBANKS, ALASKA 997018286 PHON E: (907)5818588 P ON E: (907)543-3475 PHON E: (907)842-5135 PHON E: (907)452-7126 ^P.O.BOX BH 710 MILL BAY ROAD ^P.O.BOX 350 ^P.O.BOX 41 JUNEAU, ALASKA 99811-2110 KODIAK, ALASKA 99615 KOTZEBUE, ALASKA 98752-0280 NOME, ALASKA 99762-0041 PHONE: (907)465-4750 PHONE: (907) 486-5736 PHONE: (907)442-3696 PHONE: (907) 443.5457 April 23, 1991 ~ s ~. ~ h N~n 1 ~ The Honorable Jerome Selby ~A 2 3 9~ Mayor of the Kodiak Island Borough 710 Mi 11 Bay Road ~:~i/ I< I:,~ 1;~~`„ ': Kodiak, AK 99615 MAYOR'SOFFiCE Dear Mayor S~~u~~i ~~ RE: KODIAK ISLAND BOROUGH - COASTAL MANAGEMENT PROGRAM ACMP 2118174 Enclosed is a fully signed and executed copy of Amendment #1 to the Grant Agreement for the above referenced project. This copy of the Amendment is to be kept in your file. Please feel free to contact me should you have any questions. Sincerely, Thomas Peterson Regional Office Manager Enclosure cc: Linda Freed, Planning Director, Kodiak Island Borough Sara Hunt, Division of Governmental Coordination Sam Thomas, Division of Administrative Services, Nelda Warkentin, ACMP Grant Program Manager, Municipal & Regional Assistance Division \ 4 ~. State of Alaska Page 1 of 1 AMENDMENT NO. 1 TOTHEGRANTAGREEMENT Between the Department of Community and Regional Affairs, Municipal and Regional Assistance Division, - and Kodiak Island Borough dated August 5 ~g91 Project Title Kodiak Island Borou h Coastal Management Program Grant Agreement Number 2118174 March 15, 1991 Effective Date of Amendment Effective the date shown above, this grant agreement is hereby amended as follows: The amount in Section I is changed to $58,100. Attachment B, Budget is amended as follows: Income: Federal 306/State General Fund $58,100 Expenditures: Line Approved Amount of Revised Item Budget Change Budget Personal Services $ 27,600 $ (5,450) $ 22,150_ Travel 4,500 (1,500) 3,000 Contractual: 14,000 18,950 32,950 Total 46,100 12,000 58,100 Attachment C, Article 1 the amount is changed to $58,100. Attachment C, Article 2 the amounts are changed to $58,100 and 5,810, respectively. The total amount of compensation is not to exceed $58,100. ALL OTHER TERMS AND CONDITIONS REMAIN THE SAME. Department Grantee Sign re Signature ~ ~P ~ ~ P nted Name and Title Printed Na and Title Robert H. Knight, Jr. Director Jerome Selby, Mayor Date Date 'r/ / 7 / This amendment takes effect upon signature by the Department. erase CYD- o~~ ALASKA COASTAL MANAGEMENT PROGRAM FY91 SUPPLEMENTAL GRANT APPLICATION GENERAL INFORMATION 1. District Name: 2. Address: 3. Coastal Coordinator's Name: Title: Address: Phone: Kodiak Island Borough 710 Mill Bay Road Kodiak, Alaska 99615-6398 Linda L. Freed Community Development Director Kodiak Island Borough 710 Mill Bay Road Kodiak, Alaska 99615-6398 (907) 487-5736, extension 253 4. Total Amount of Funding Requested: $25.000.00 5. Applicant Signature: The applicant certifies this application is the coastal district's submittal. Signature of on Authorized to Sign for District Linda L. Freed Director. Community Development Department Printed Name and Title October 24, 1990 ~a .. District Name: Kodiak Island Borough Page 1 of 4 SPECIAL PROJECT Priority # 1 Project Title: Phase II (completion) -Wetlands Mapping Project 1. Project Description: In FY90 the Kodiak Island Borough initiated a wetlands mapping project with ACMP funds. As a result of some technical difficulties the project did not get underway until late in the fiscal year. In order to complete the project $42,350.00 in funding was requested in FY91. Unfortunately, only $25,000 was funded. As a result, in order to complete the project, which is the number one Coastal Management project priority of the Kodiak island Borough, the Borough is submitting this supplemental request for funding. If the supplemental request is not funded, the Kodiak Island Borough will have to request a grant amendment to allow us to use budgeted routine impementation funds ($20,000) to complete the project. We consider this somewhat of a hardship sincre in FY90 the Kodiak Island Borough requested no routine implementation funds, hoping to secure adequate funding for the wetlands mapping project, and in FY91, due to the technical difficulties previously mentioned, turned back funds to the State. 2. Justification (for the FY91 grant request): The completion of this project will significantly resolve a local coastal conflict over the development of wetlands. Development of wetlands has become a controversial and sensitive issue in Kodiak as wetlands make up a large part of the land currently available for development. On a regionaUState level, we hope that this project will improve upon the Homer wetlands mapping project and provide other coastal districts with a methodology and type of result that may assist them in the resolution of wetland development issues in their districts. This project is needed in order to equitably implement the Kodiak Island Borough Coastal Management Program (KIBCMP), as well as to reduce the cost of implementing the program by providing good information upon which to base consistency review deasions. - ~ -, A District Name: Kodiak Island Borouoh Paye 2 of 4 SPECIAL PROJECT 3. The Kodiak Island Borough has the-staff to coordinate this project. Specifically, the Borough's Resource Management Officer will be responsible for project administration with support from the Kodiak Island Borough Community Development Department. We believe that our budget request and work program are well documented, especially since this project is the continuation of a project funded in FY90 and FY91. We believe that the Kodiak Island Borough's past pertormance in the administration and application of ACMP grant funds has been satisfactory. This project has and will continue to be supplemented by in-kind contributions from the Kodiak Island Borough (office space, copying, clerical support, telephone, etc.) and State and federal governments. The Kodiak Island Borough will fund airphoto costs associated with this project of $37,798.00, and has secured private funding for an additional $6,050.00 of the airphoto costs. Specifically, this project is supported by the Kodiak Island Borough Planning and Zoning Commission, Assembly, as well as local residents. Staffing: (identify job titles, responsibilities) Bud Cassidy, Resouroe Management Officer. Mr. Cassidy will be responsible for all aspects of project administration, except for the preparation of the quarterly reports which will be the responsibility of the Community Development Department Director. General staff support will be provided to the Resource Management Officer by the Community Development Department. 4. Position Cost(s): (show totals, how much charged to grant) Bud Cassidy, Resource Management Officer. As project administrator, we anticipate that Mr. Cassidy will spend at least six (6) hours per week administering this project. - ;~ , ~. District Name: Kodiak Island Borough Pegs 3 of 4 SPECIAL PROJECT Salary $19.39 per hour times 6 hours per week = $116.34 plus $40.72 (35% benefits) _ $157.06 per week times 48 weeks $7,538.88 (rounded to $7,500.00) 5. Travel: (identify and justify) The project will fund several trips to Kodiak by representatives of the U.S. Fish and Wildlife Service in order to assure their participation in the project. Each three (3) day trip is now estimated to cost $1,300.00 for a total cost of $2,600.00. 6. Contractual: (identify and justify) Delineation of wetland boundaries from up to eighty four (84), 1 inch = 2400 feet, 9 inch by 9 inch airphotos on to 1 inch = 100 feet orthophotos to provide site specific wetlands information. The contractor will also provide the information in digitized form compatible with the Borough's computer mapping system. The specific cost for this portion of the project is identified below: A. Excess airphoto costs not covered by the Kodiak Island Borough $1,816.00 B. Finalize Kodiak maps - 50 maps times $329.00 per sheet $16,450.00 C. Draft and Finalize: 1. Womens Bay 15 2. Swampy Acres 6 3. Salonie Creek 8 ~ 4. Three Sisters lakes and Womens Bay Sawmill 3 32 32 maps times $484.00 per sheet $15,488.00 District Name: Kodiak Island Borough Page 4 of 4 SPECIAL PROJECT D. Reduced orthophotos 1" = 200' f34 maps times $67.00 per sheet $5,628.00 E. 5 Complete sets of maps (paper copies) approx. 500.00 TOTAL COST 39,882.00 '? - -~ '~ 'l '4 a ,4 District Name: Kodiak Island Borough GRANT BUDGET (tor RCMP funds only) SPECIAL PROJECT -WETLANDS MAPPING PERSONAL SERVICES $7 500.00 Nmatafflp0ard trav 0.00 Staff travel 52,800.00 TRAVEL (Tome) $2,600.00 CONTRACTUAL (subcontracts) 39,882.00 CONTRACTUAL (PROFS) CONTRACTUAL (Office) EQUIPMENT SUPPLIES INDIRECT/ADMINISTRATIVE TOTAL (only include travel total, rat boxed area) $49,982.00 CURRENT FY 91 GRANT -25.000.00 TOTAL SUPPLEMENT REQUEST 24,982.00 ROUNDED TO: $25,000.00 $, • ~ ~,.~, Ei~ ) = i`'~ STEVECOWPER,GOVERNOR DEPT. OF COMMUI~TITY A1~TD REGIONAL AFFAIRS MUNICIPAL AND REGIONAL ASSISTANCE DIVISION ^ 949 EAST 38TH AVENUE, SUITE 400 ^ P.O. BOX 346 ^ P.O. BOX 295 ^ 1514 CUSHMAN STREET, ROOM 210 ANCHORAGE, ALASKA 995084302 BETHEL,ALASKA 99559.0348 DILLINGHAM, ALASKA 99576-0041 FAIRBANKS, ALASKA 99701.6286 PHONE: (907)561-8586 PHONE: (907)543-3475 PHONE: (807)842-5135 PHONE: (907)452-7126 ^ P.O. BOX BH YJ-/lO MILL BAY ROAD ^ P.O. BOX 350 ^ P.O. BOX 41 JUNEAU,ALASKA 99811.2110 KODIAK, ALASKA 89615 KOTZEBUE, ALASKA 99752-0280 NOME, ALASKA 99762-0041 PHONE: (807)465.4750 PHON E: (907)486.5736 PHON E: (907)442-3696 PHON E: (907)443-5457 August 20, 1990 The Honorable Jerome Selby Mayor of the Kodiak Island 710 Mill Bay Road Kodiak, AK 99615 ,~ ~ ,r Dear Mayor Se y:; Borough RECEIVED ~ 2 o so KODIAK ISLAND BOROUG': MAYOR'S OFFICE ~---- RE: KODIAK ISLAND BOROUGH - COASTAL MANAGEMENT PROGRAM ACMP 2118174 Enclosed is a fully signed and executed copy of the Grant Agreement for the above referenced project. This copy of the Grant Agreement is to be kept in your file. Be advised that the Department requires a resoluton from the Borough to accept the grant funds prior to the release of any grant funds. Please provide this office with a copy of the adopted resolution at your earliest convenience. Please note the above referenced Grant Agreement number. It will be appreciated if you would use the Grant Agreement number in all correspondance sent to the Department. Should you have any questions, please do not hesitate to contact me. Sincerely, ~i~~ - Thomas Peterson Regional Office Manager THP/tp Enclosure as stated A The Honorable Jerome August 20, 1990 Page Two Selby 1 F} l cc: Linda Freed, Community Development Director, Kodiak Island Borough Sara Hunt, District Program Coordinator, Division of Governmental Coordination Sam Thomas, Division of Administrative Services Nelda Warkentin, ACMP Grant Program Manager, Municipal & Regional Assistance Division l ~Y^~1 YI f' A RY~O7?1A11 ~'. _, 'l . 6" - ~~~~ ~'~ i'~ r._.... .. , i ~J~y _°__.. ~,b~.....~...~.. ~pAZtsEnr OF COM ° ~1D "`~10NA1.'~""'' State of Alaska ~'~ Department of Community and Regional Affairs ~~~~„~ Municipal and Regional Assistance Division ~,,,,~,t, >~a Alaska Coastal Management Program Project Title Crant Agreement Number Kodiak Island Borough Coastal Mana ement 2118174 Basis of Slate Authority to Collocation Code Contract p,S 44.47.050 Grantee/ContactPerson Department Contact Person: Name Name L~~rtda ~~ Tofn Peterson Title Title Community Develounent Director Kodiak Re Tonal Office Street/P.O. Box Street/P.O. Box 710 Mill Bay Road 710 Mi11 Bay Road City State/Zipp K iak AtC 99615 City/State/Zip , Kodiak, AK 99615 Phone Phone 486-5736 486-5736 AGREEMENT The Alaska Depaztment of Community and Regional Affairs, Mutudpal and Regional Assistance Division (hereinafter 'Department') and Kodiak Islalnd BOmugh (hereinafter 'Grantee') agree as set forth herein. SeHion I. The Department shall pay the Grantee for the performance of the project work under the terms outlined in this agreement The amount of the payment is based upon project expenses incurred which aze authorized under this agreement. In no event shall the payment exceed 46.100 Section II. The Grantee shall perform all of the work required by this agreement Section III. The work to be performed under this agreement shall begin ~7ll 1V 1. 1990 and shall be completed no later than June 30, 199]. Section IV. The agreement consists of this page and the following: APPENDICES: ATTACHMENT A - Standazd provisions Appendix A- Audit Regulations ATTAC[-IIvtEN'C B -Scope of Work Appendix B -Audit Compliancx Supplement ATTACI-IMENT C -Payment Method AMENDMENTS -Any fully executed amendments to this agreement Grantee Department Signature Signature Jerane M. Selby, Mayor Rutherford, Director Printed Name Title led N nd T' e ~c.w.--r_._ - ~ Lt. Date c/' O Z ~U Date f'~- O This agteemrnt take effea upon signuwe try the Depanmrn[ •, ATTACHMENT A - STANDARD PROVISIONS Face 2 of 4 The Grantee s.".all include t7e provisions of this E^c0 article in every contract relatinq_ to this grant agreement and st.ail require the ir.ciusion of these provisions in every agreement entered into by any of its contractors, so that those provisions will be binding upon each contractor and subcontractor. Article 6. Termination. The Certifying Officer, 'oy written notice may terminate this grant agreement, in whole or in part, when it is in the best interest of the State. The State is liable only for payment in accordance with the provisions of this grant agreement for services rendered before the effective date of termination. Article 7. No Assignment or Delegation. The Grantee may not assign or delegate this grant agreement, or any part of it, or any right to any of the money to be paid under it, except with the written consent of the Certifying Officer. Article 8. No Additional ~7ork or h7aterial. No claim will be allowed for services, not spec~r_cally provided for in t!;is grant agreement, cahich are performed or furnished by the Grantee. Article 9. Independent Grantee. The Grantee and any agents and employees of the Grantee act in an independent capacity and are not officers or employees or agents of the State in the performance of this grant agreement. Article 10. Payment of Taxes. As a condition of this grant agreement, the Grantee shall pay all Federal, State and Local taxes incurred by the Grantee and shall require their payment by any contractor or any other persons in the performance of this grant agreement. Article 11. Workers' Compensation Insurance. The Grantee shall provide and maintain workers' compensation insurance as required by AS 23.30 for all employees engaged in work under this grant agreement. The Grantee shall require any contractor to provide and maintain workers compensation insurance for its employees as required by AS 23.30. Article 12. Insurance. The Grantee is responsible for obtaining any necessary liability insurance. Article 13. Current Prevailing pates of Wage and Employment Preference. Certain grant projects are constrained by the provisions of AS 36. PUBLIC CONTRACTS. To the extent that such provisions apply to the project which is the subject of this grant agreement, the Grantee shall comply with the law. Article 14. Budget Flexibility. Notwithstanding the provisions of Article 18, Attachment A, "Changes", the Grantee may revise the project budget in Attachment B without a formal amendment to this agreement. Such revisions are limited to a maximum of 10~ of the total amount of this agreement or $10,000, whichever is less over the entire term of this agreement. Such budget revisions shall be ATTACHMENT A - STANDARD PROVISIONS pane 4 or 4 1f the Grantee is a non-profit corporation that dissolves, the assets and liabilities from the grant project are to be distributed according to statutory law, AS 10.20.290 - 10.20.452. Article 20. Site Control. If the grant project involves occupancy and use of real property, the grantee shall acquire the legal right to occupy and use such real property for the purposes of the grant, and further that there is legal access to such property. Article 21. Operation and taintenance. Throughout the useful life of the project, the Grantee shall be responsible for the operation and maintenance of any facility, equipment, or other items acquired under this grant. Article 22. Assurance. The Grantee shall spend monies appropriated under this grant only for the purposes specified in this grant agreement. Article 23. Remission. The Grantee shall return all unexpended grant monies to the State within 90 days of the project completion. Article 24. Reporting Requirements. The Grantee shall submit progress reports to the Department according to the schedule established in Attachment B of this grant agreement. The Department shall provide forms and instructions necessary for the preparation such reports. Article 25. Right to Withhold Funds. The Department may withhold payments under this grant agreement for any violation of the provisions of this grant agreement. Article 26. Sovereign Immunity. If the Grantee is an entity which possesses sovereign immunity, it is a requirement of this grant that the Grantee irrevocably waive its sovereign immunity with respect to State enforcement of this grant agreement. The waiver of sovereign immunity, effected by a resolution of the entity's governing body, is hereby incorporated into this grant agreement. Article 27. Audit Requirements. The Grantee shall comply with the audit requirements established by 02 AAC 45.010, set forth in Appendix A of this grant agreement. Article 28. Federal Requirements. For those grant projects involving federal funds, the grantee shall comply with all applicable federal laws, regulations and requirements, including but not limited to: USOMB Circular A-87, Cost Principals for State and Local Governments; USOMB Circular A-102, Uniform Requirements for Assistance to State and Local Governments; USOMB Circular A-110, Grants and Other Agreements with Institutions of Higher Education, Hospitals, and other Non-profit Organizations; USOMB Circular A-122, Cost Principals for Non-profit Organizations; USOMB Circular A-12B, Audits of State and Local Governments. ATTACHMENT B-SCOPE OF WORK Pags_]_of_Z BACKGROUND/PURPOSE The Kodiak Island Borough Coastal Management Program (KIBCMP) has served as the basis for consistency review at the federal, State, and local levels since 1984 when the program was placed into effect. In the FY 90 program year, the Borough adopted the final draft of the Comprehensive Development and Capital Improvement Plan for the City of Old Harbor and made it a part of the Borough's Comprehensive Plan. The Borough continued consistency review of federal, State, and local project applications and commented on legislation that would impact the Alaska Coastal Management Program (ACMP) and the KIBCMP. The Borough also initiated the first phase of the Wetlands Mapping Project by identifying, inventorying, and mapping wetlands in the Kodiak urban area. The Borough will continue to implement the KIBCMP by conducting consistency reviews of federal, State, and local project applications through the zoning compliance and land use review processes. The Borough will also continue to review legislation having an impact on the ACMP and the KIBCMP. In addition, the Borough will develop a set of orthophotos that accurately locate the wetland areas identified during last program year as a continuation of the Wetlands Mapping Project. The Borough will also revise their KIBCMP boundary map to correspond with the new jurisdictional boundaries created by the March 4, 1989 annexation of a portion of the Alaska Peninsula. WORK PROGRAM Work Tasks The grantee shall complete the following: TASK 1. Annual Progress Report: The Grantee shall submit an annual progress report describing the district's activities and accomplishments for the period of July 1, 1989 to June 30, 1990 to the Division of Governmental Coordination (DGC) by September 30, 1990. (This progress report is required under the Alaska Administrative Code, 6 AAC 85.120 (b)). Task 2. Quarterly Pro ress Reports: The Grantee shall submit quarterly progress and financial reports to the Department as required in Attachment C. The reports shall be prepared on the form or in the same format provided by the Department. A copy of the progress report shall be sent to the Division of Governmental Coordination. n,sro~ ATTACHMENT B-SCOPE OF WORK Page 2 of Task 3. Coastal District Conference: The Grantee shall send at least one representative, preferably the coastal district coordinator, to at least one coastal district conferences sponsored by the Division of Governmental Coordination: Task 4. Consistency Reviews: The Grantee shall review and comment on local, State, and federal coastal management related permit activities, including project consistency reviews coordinated by the State under 6 AAC 50. The number and nature of comments shall be reported in the quarterly report referenced in Task 2. For project consistency reviews, if the Grantee has no comment, the Grantee shall respond with a "no comment" written response rather than not responding. If the Grantee has comments, the comments shall be sent to the coordinating agency. Task 5. ACMP Coordination: The Grantee shall respond to questions and be the local coastal management contact. Task b. Comments to A encies: The Grantee shall provide comments to State and federal agencies on coastal management related concerns. The number and nature of comments shall be reported in the quarterly report referenced in Task 2. Task 7. Review and Comment on Proposed Le islation: The Grantee shall review and comment on federal and State government proposed legislation impacting the KIBCMP. ance Review of Zo Applications: The Grantee shall review local zoning compliance applications to ensure consistency with the KIBCMP. Task y. KIBCMP Compliance Review of Planning and Zonin Commission Cases: The Grantee Shall review local variance, exception, conditional use permit, and subdivision applications as part of the Planning and Zoning Commission review process to ensure consistency with the KIBCMP. Task 10. Comprehensive Plan/Zonin Code U dates: The Grantee shall continue work on updating the borough-wide and urban area comprehensive plan, and zoning regulations. Updates will be compatible with KIBCMP. Task 11. KIBCMP Map Revision: The Grantee shall revise the district boundary map for incorporation into the KIBCMP. never MENT B-SCOPE OF Pape _~_ at _~. Task 12. Wetlands Mapping Project: The Grantee shall produce up to one hundred twenty (120) orthophotos of urban area wetlands and work with the U.S. Corps of Engineers to evaluate and rank the values and functions of the mapped inventoried wetlands. The Wetlands Mapping Project has been identified as a significant improvement task in the FY 91 federal ACMP grant. The Wetlands Mapping Project products have been identified ae benchmarkss to be submitted to the federal Office of Ocean anc Coastal Resource Management. Therefore, the Grantee shall submit to the Division of Governmental Coordination three (3) copies of the complete set of orthophotos identified in task 12. Program Staffing Performance and accomplishment of the work described in Tasks 1 through 12 will be the responsibility of the Director of the Department of Community Development. In accomplishing the tasks the Director will utilize staff assigned to the Community Development and other Departments, and a subcontractor for the development of the maps. The salaries of staff assigned to the tasks will be partially funded by the grant during the performance of the Agreement's Scope of Work. Subcontracts shall be reviewed and approved by the Department prior to the Grantee entering into a contract with the subcontractor. Schedule Due Date September 30, 1990 October 15, 1990 October 30, 1990 November 30, 1990 January 15, 1991 April 15, 1991 Task Submit annual progress report First quarterly progress and financial reports Draft wetland orthophoto map overlays completed KIBCMP Boundary map revision Second quarterly progress and financial reports Third quarterly progress and financial reports visro. ATTACHMENT B-SCOPE OF WORK Paps 4 or ~ Schedule (continued) Due Date Task June 30, 1991 Wetland orthophoto maps complete June 30, 1991 Consistency review of project applications June 30, 1991 Review and comment on proposed legislation June 30, 1991 KIBCMP compliance review of zoning compliance applications, comprehensive plan and zoning ordinance June 30, 1991 KIBCMP compliance review of planning and zoning commission cases July 15, 1991 Fourth quarterly progress and financial reports aisro~ B-SCOPE OF WORK Pays 5 of Products Products from this Grant Agreement will include - Annual progress report (Task 1) - 4 Quarterly progress and financial reports (Task 2) - Orthophoto Wetland Maps and copies (Task 12) The quarterly progress and financial reports shall, at a minimum, identify what has been accomplished for each of the work tasks, the number of State and federal permits rendered a no comment and the number of permits commented upon, a summary of substantive permit comments and discussion of any related concerns, discusion of coastal management related travel and meetings, any difficulties encountered by the Grantee in meeting the terms of the Grant Agreement, whether an amendment to the Grant Agreement is needed, and grant expenditures. 3. The Grantee shall forward a copy of all significant correspondence with subcontractors, State and federal agencies, and other interested parties, to the Department and the Division of Governmental Coordination. This requirement may be modified by mutual agreement between the Department, Division of Governmental Coordination and the Grantee. 4. All products prepared by the Grantee shall be consistent with relevant provisions of the Alaska Coastal Management Program Standards and Guidelines. 5. All report, maps, and other documents completed as part of this Grant Agreement, other than documents exclusively for internal use within the Department, shall carry the following notation on the front cover or a title page (or in the case of maps, in the title block): "The preparation of this (report, map, document, etc.) was financed in part by funds from the Alaska Coastal Management Program which 'is funded by the State of Alaska and the Office of Ocean and Coastal Resource Management, National Oceanic and Atmospheric Administration, U. S. Department of Commerce, administered by the Department of Community and Regional Affairs, Municipal and Regional Assistance Division." yip ENT B-SCOPE OF WORK aaas 6 or 6. The Division of Governmental Coordination reserves the right to require any district or district subcontractor to contact any party whose involvement is deemed essential in the development of the district program. 7. Unless otherwise agreed upon by the Department and the Grantee, all original work for products funded by this grant shall be retained by the Grantee, including original work prepared by contractors. 8. Twenty (20) copies of final published program products shall be sent to the State Library, P. 0. Box G, Juneau, AK 99811-0500. 9. Prior to publication, the Department shall review and approve the camera ready copy of all publications produced as part of this Agreement. The Division of Governmental Coordination shall review and approve the camera ready copy of public information documents, concept approved draft and final coastal management plan. This requirement may be modified by mutual agreement between the Department, the Division of Governmental Coordination, and the Grantee as appropriate. nis~a' ATTACHMENT B-SCOPE OF WORK Faye 7 of BUDGET Income• Federal 306/State General Fund $46,100 Expenditures• Personal Services $27,600 Travel $ 4,500 Contractual (sub-contracts) $14,000 Printing Consultant Contractual (office) $ -0- Equipment $ -0- Commodities/Supplies $ -0- Indirect/Administrative ~ _0_ TOTAL $46,100 Budcret Narrative: The following identifies amounts associated with work tasks. If the Grantee fails to perform the work task satisfactorily (including being late), the amount listed will be used by the Department to determine whether reimbursement shall be made and the amount. Reimbursements for work tasks not listed below may also be withheld if performance is unsatisfactory. Attendance at coastal district $ 1,000 conference (each) Special project $25,000 The special project total is allocated as follows: Personal Services $ 7,500 Travel $ 3,500 Contractual $14,000 (orthophoto maps) 7 nisei ATTACHMENTC-PAYMENT METHOD Gage 1 of 2 Article 1. Compensation. The Department agrees to pay the Grantee a maaimum of $46,100 for costs incurred under the terms of this Agreement and for the satisfactory performance of services described in this Grant Agreement. Travel and per diem/expenses will be paid in accordance with the established policy of the Grantee, but shall not exceed the General Government Bargaining Unit State rate. Written authority must be obtained from the Department for all out-of-State travel. Article 2. Method of Pavment. Upon full execution of this Grant Agreement, a State treasury warrant will be released contingent upon the following: - expenditures to cover previous disbursements have been shown, and - projected expenses are demonstrated, and - receipt and acceptance of a current progress report (as described in Attachment B), and request for payment by the Grantee. Grant funds shall be released quarterly to the Grantee on a cost reimbursable basis. Upon full execution of this Grant Agreement, and receipt and approval of quarterly progress and financial reports, the Department shall issue payment to the Grantee for costs incurred during the reporting period in accordance with this Grant Agreement. In no case shall the total amount of payments exceed $ 46,100 Under no circumstances shall the Department release funds to the Grantee unless all required reports are current. The Grantee, if the Department concurs, may submit certified billings to the Department rather than billings as described above. A certified billing is a summary of expenditures to date by line item budget categories (Personal Services, Travel, Contractual, Equipment, Commodities, Indirect/Administrative). This information is presented on a form provided by the Department and certified by a responsible official of the Grantee, such as the chief executive officer or chief financial officer, as to the correctness of the billing and compliance with all applicable grant terms and conditions. A progress report is also required to be submitted with a certified billing. The Department or its representative may inspect the Grantee's records at any time to ensure adequate documentation exists and all expenditures have been made in compliance with terms of this Grant Agreement. ATTACHMENT C-PAYMENT METHOD Page Z of ~_ Documentation of expenditures as described above need not be submitted with any certified billing, but must be retained by the Grantee. Unless formally waived by the Department, 10 percent of the total grant amount ($4.610 ) shall be withheld by the Department and paid to the grantee when the services have satisfactorily been completed, as determined by the Department and a final progress and financial report has been received and accepted by the Department. It is expressly understood and agreed that in no event will the total compensation paid by the Department, if any, exceed $ 46,100 The Grantee shall submit the final progress and financial report no later than 45 days after the grant agreement ending date, as specified in Attachment B (Schedule). Article 3. Termination of Agreement If funding from the State or federal government is withdrawn, reduced or limited in any way after the effective date of the grant and before the completion of performance, the Department may terminate the Grant Agreement. If the Department determines that it is in the best interest of the State, it may renegotiate the terms of the grant in accordance with the new funding limitations and conditions. A termination under this article shall be implemented under the same conditions as a termination under Article 6 of Attachment A. A - AUDIT R Register 95/ October, 1985 Administration 2 AAC is amended by adding a new chapter to read: CHAPTER 45. GRANT ADMINISTRATION. Section 10. Audit Requirements Page 1 of 4 2AAC 45.010 02 AAC 45.010. AUDIT REQUIREMENTS. (a) As part of the financial information required under AS 37.05.030, a state agency that enters into a financial assistance agreement to provide financial assistance to an entity shall, in coordination with any other state agencies providing financial assistance to that entity, submit to the Department of Administration through the state coordinating agency an audit of the recipient entity if that entity is subject to audit under (b) of this section. The audit must be conducted and submitted as described in this section. In order to ensure compliance with this subsection, the audit requirements of this section must be contained in any financial assistance agreement entered into by a state agency. (b) An entity that enters into an financial assistance agreement, or agreements, with a cumulative total of (1) $300,000 or more during a state fiscal year shall submit to the state coordinating agency, within one year after the end of the audit period, an annual audit report covering the audit period; or (2) at least $100,000 but less than $300,000 during each of two consecutive state fiscal years shall submit to the state coordinating agency (A) a biennial audit report covering the audit period, due within one year after the end of the audit period; or (B) if the recipient entity chooses, or the state requests, an annual audit report covering the audit period, due within one year after the end of the audit period. (c) An audit required by this section must be conducted by an independent auditor, according to the following audit standards: (1) S comptroller general of the for Audit of Governmenta Functions, 198 revision United States; or ns (2) generally accepted auditing standards, as accepted by the American Institute of Certified Public Accountants on July 1, 1985, for the entity being audited. APPENDIX A - AUDIT REGULATIONS py9e 3 0l 4 Register 95/ 2AAC 45.010 October, 1985 recipient entity and the state agency responsible for the financial assistance award agreement involved. (i) A third party that receives financial assistance through a recipient entity, in an amount described in (b) of this section, is subject to the applicable requirements of the section. A recipient entity that 3isburses $100,000 or more in state financial assistance to a third party shall ensure that the third party complies with the requirements of this section. That recipient entity shall also ensure that appropriate corrective action is taken within six months after a third party's noncompliance with an applicable state statute or regulation, or financial assistance agreement, is disclosed. (j) This section takes effect on August 1, 1985 for an entity subject to audit under (b) (1) of this section and whose fiscal year ends on or after June 30, 1986. (k) This section takes effect on July 1, 1986 for an entity subject to audit under (b) (2) of this section and whose fiscal year ends on or after June 30, 1987. (1) For purposes of this section, if an entity has not identified its fiscal year, that entity's fiscal year is July 1 through June 30. (m) For purposes of this section, (1) "audit period" means (A) for an annual audit under (b)(1) of this section, the recipient entity's fiscal year in which the entity entered into the financial assistance agreement or agreements; (B) for a biennial audit under (b)(2)(A) of this section, the recipient entity's two consecutive fiscal years in which the entity entered into the financial assistance agreement or agreements; (C) for an annual audit under (b)(2)(B) of this section, the recipient entity's fiscal year in which the entity entered into the financial assistance agreement or agreements; (2) "entity" does not include the University of Alaska or any other state agency; ) ~ AP`PETIDIX B~ ~~ ' ~ ~~ DEPARTP9ENT OF COMMUNITY AND REGIONAL AFFAIRS ALASKA COASTAL MANAGEMENT PROGRAM I. PROGRAM OBJECTIVES The program provides grant funds to coastal resource districts for research, planning, development, and implementation of district coastal management programs. II. PROGRAM PROCEDURES Grants are awarded annually on a competitive basis to coastal resource districts. III. COMPLIANCE REQUIREMENTS AND SUGGESTED AUDIT PROCEDURES The statutes and regulations for the Alaska Coastal Management Programs relate primarily to standards and requirements for coastal management plans and districts. There are no specific statutes or regulations governing the administration of the grant program. The compliance requirements for the grants will be contained within the individual grant agreements. A. TYPES OF SERVICES ALLOWED AND UNALLOWED Compliance Requirements ° Grants are made for research, planning, developing, and implementing coastal management programs. (AS 44.47.095) ° The grant agreement will specify the specific activities and types of services the grant was provided for. Suggested Audit Procedure ° Review the grant agreement, test financial and related records to determine the purposes for which the funds were expended. B. ELIGIBILITY The auditor is not expected to verify eligibility for the receipt of the funds. C. MATCHING, LEVEL OF EFFORT, AND/OR EARMARKING REQUIREMENTS Compliance Requirements ° The grant agreement will identify any matching, level of effort, or earmarking requirements. 21-3 1/86 By: Introduced: Adopted: KODIAK ISLAND BOROUGH RESOLUTION NO. 90-41 Mayor Selby 08/02/90 08/02/90 A RESOLUTION ACCEPTING A STATE GRANT IN THE AMOUNT OF $46,100 FOR COASTAL MANAGEMENT PLANNING WHEREAS, the Kodiak Island Borough wishes to provide for coastal management planning in the community; and WHEREAS, the Kodiak Island Borough Community Development Department submitted a grant application requesting continuing funding assistance for implementation of the Kodiak Island Borough Coastal Management Program; and WHEREAS, the funding request has been approved by the State of Alaska Department of Community and Regional Affairs, in the amount of $46,100.00; and WHEREAS, these funds will be used for the completion of the wetland mapping project and for routine implementation of the Kodiak Island Borough Coastal Management Program; NOW, THEREFORE, BE IT RESOLVED by the Kodiak Island Borough Assembly that the Mayor is hereby authorized to negotiate, execute, and administer any and all documents and contracts required to obtain the funds. The Mayor is further authorized to manage the funds on behalf of the Borough, including the execution of any subsequent amendments to the grant contract to allow for adjustments to the project within the scope of services or tasks specified in the grant. Resolution No. 90-41 Page 1 of 2 ~ .t ~ •? '? PASSED AND APPROVED THIS 2nd DAY OF AUGUST, 1990. KODIAK ISLAND BOROUGH ~i ~; -, Bo g/,h May~o~r siding Officer ATTEST: .~ Bor u Clerk Resolution No. 90-41 Page 2 of 2