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90-08 HDR Engineering, Inc. - Engineering Services, Water and Wastewater Facilities Plans Monashka Bay and Womens Bay( k I. ADIAK ISLAND BOROUGH a AMENDMENT TO AGREEMENT FOR PROFESSIONAL SERVICES THE AGREEMENT BETWEEN THE Kodiak Island Borough AND HDR Engineering, Inc. d.b.a. HDR/OTT IS HEREBY AMENDED AND EFFECTIVE THE LAST DATE EXECUTED BY ITS PARTIES. CHANGES TO CONDITIONS OR SERVICES: Provide orthophoto maps per Aeromap U.S., Inc. Proposal Dated August 2, 1990. (attached) Areas: 1, 2, 4, & 5 only THE FOLLOWING ATTACHMENTS TO THIS AMENDMENT ARE INCORPORATED HEREIN: ATT_CHMENT NO• TITLE 1 Aeromap U. S., Inc. proposal July 1, 1980 DATE August 2, 1990 AMENDMENT N0, 001 AGREEMENT N0. CN90008 PROJECT N0. HEREAFTER THE CONTRACTING AGENCY, HEREAFTER THE CONTRACTOR, NO. PAGES 8 CHANGES TO COMPENSATION: METHOD(S) OF PAYMENT Fee Reimbursable CURRENT AMOUNT(S) THRU AMENDMENT :I $ 165,077.00 $ 15,400.00 AMOUNT(S) FOR THIS AMENDMENT s -0- $ 43,164.00 REVISED AMOUNT(S_`� x165,077.00 $ 58,564.00 TOTALS $180,477.00 s 43 164.00 MA%IMUM AMOUNT PAYABLE TO THE CONTRACT R FOR ALL SERVICES PERFORME UND R TN REEMENT, REVISED TO $ 22NIS 6AMENDMOENOT, SHALL NOT EXGEED Two Hundred twenty-tNe thousand six �iun�re� orty-one and MLIN5 ALL OTHER PROVISIONS OF THE ORIGINAL AGREEMENT REMAIN IN FORCE. DOLLARS (s 223,641.00 ). IN WITNESS WHEREOF, THE PARTIES HAVE EXECUTED THIS AMENDMENT. (SIGNATURES MUST BE AFFIXED IN ACCORDANCE WITH CONTRACTING AGENCY CONTRACTOR: / n //�� I w A // . A 1 CORPORATE SEAL SIGNATURE: TYPED NAME: TITLE: SIGNATURE: TYPED NAME: TITLE: CONTRACTING AGENCY: DATE: lI CERTIFYING OFFICER'S SIGNATURE: TYPED NAME: Jerome M. Se y TITLE: Mayor CERTIFYING OFFICER'S SIGNATURE: TYPED NAME: Lorne Ai to DATE: TITLE: Presiding Assemblyman -13-90 i AEROMAP US.r fINC 1„�.,tuun,�6n hi +-•RI �OvS„`?a,ti Te AuWunt T, t,91,;' ?7dd 1^IOyWpr!ih yA14/QT t kri+Vb F:.11711ntn,s--: p'grk y3vd. �'Of"•wR�t•:6G: �in:;.w,:hk,l r'.ay 'ist!sr:, Dear* 'rcildf The 01 vu,L ilk 15 Ctrs `mae °,34,n ryf wS evr that w0 0 d7re1:pr .. C16 7Y r`'m'r $1;�4? K,B'^-s'iit'.9 00titna a:,•! C + 0M4. Each ar1t, 6 t�:..'4A.-..P_a34 x•14, F=1C!` A�'. m:A 3 w!p w t.l l;' prMp6">. r+•>� �''-'�in�' C.:'-' :J�;i, r:!. .,!.,g .. wit. w �.' Cbntl'J.JI i.+i M,'w to :.,,.4' 1.,+° fare S:r..b^ Sn tl?kriSCY wCrc BL %,r Cdrd. Su•( thm OLkachicl n-t'3+•1.man. .up pri.Djo"O tie f1v nvw r4yiC).,yr n�rhY z:3 is ir, •-rare Cpnt 0ffIjc't3:.'+c. 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C)O The C011vt ;a •rr•anyfc+r q,l.y eonLwc's r`,G bri iq• th4v ew :OUCr ,e;a c PhtCtugrarpihy+ map +an Cl 6rrittw tl it can.tz-6r6, pr'r:nre •k.hie Sot f"'Olay"' fwun; <:.I',:a A:3$ Au: -,-6d 4i4t% ii;Yd :SC:1"i�,0 khcpm. ar,t1 i7r-;ti•.t t+!q! Fina1'l ni+! !yr•r',,:phnt.0 sr-vducta ,.Z0:^ "InAttIvOli wrn:d br ...«.. ........... .............. s'9,3qti.irCl 1'h7•• �OtoY 41AC4 1 "-Qje'zt G'_13: AZ6: lli " ... ..r.....,... At 12.?Pci. Lrn +'l-, . .a. � i..iL-c,..i0,jW'.S-.:S7e.- 11 L :%i) w+pr AREA Tc 1"0 n41.,1?r" <<us a�:pt:ng 1500 &C11% photography Omd PHist1mrj oi-t.hcop•'n.t1 �.eg.•,t;vrsa 'tC a,l•StGuarp 1".100' arthrphptC: mops wi::h ;'," wpnhqur tr.C-r:-vel iF.:W jGr-m 'i;rtFf!! in C'snsra3y wooded or can. Srtn F.t16a sttwCl�fAC wr}a roan. ::J:4 M-PR31. ....t 3w,,t n`X:HGpA:; :, A,,,,r/n i;"r.'1' . (11,77;l7 •44'+5 _ AIr 7J ? 2'1 -'lyra, � T, T 0 S—L0e 1D N a f 1 I i Ali G- W . 0 a Tni;- costtrait:?lir tt•+ central a,nd ril:!gm tr.r 1500 llv prl l'.091"lar:hy.t fr•r{s alnd sce..o the C. Uv*Il 'hjiq KIS Aut:ctGay ti,b'4i ant ocrito t" om, A11•id Gr'irlt t` ll fI'.u' are°,cones;:_ 0^ul ek+a Al tl,it ox st ny orthophr3cn nWndtivul f�-"' dV:C'"::'f{ Of:?. C%.": `rhm c:omc: ilr h1..a: n -i .'-c-T aaahq 12. *^Q8 )t4 Covc•':nq a wiev a -CA ao;rcr of L11,; Ifl-rrlvxrl i 1 *ixii;Q but fc:-' yoClr salsligatir!q pu,,..;JC1al 64 "t"A" ':: _r:oa 1.1: 01 t" ,i CMBG that y!:u 'Mmy ':!induct ;t9r• w7,^rh shrill tllett :-1C3' :: rrxCi:{j'0. T. ; deduct cosh 4or il J.i'•.evt 1A .............................................. si,a66.00 For Ahrtr S rr.; ,:c:. utiv rxilr'tinq 1x610 5c#,a� pheIt"rephy far "App inq the ti xur 7tBrv3l and $wiIlll 3"c' Scala p rc y t,i c oJol::s ,y'�. s .h�yjl to ' aas�t y g from the v,itstirg p11C lrryr at 9y .�. s: '•)GY vLr+• nbt -rLivi v..r sy Clots. Wer would Orllpmre Cin'�7t.Wr" iK;'egr'v;fl :J'.d fC!r'rn lirf'as sn clanunl) -,as rlr a•:�.1�• SsA :na attached area Moe. 7':72 cc) h t I'Ar"t.il t 49 co".7'1i ar',ti bridgm t^.m 1500 Jll'Q p!^C.'CCigi aph•y, m'1F: dl�.i 4bG.• 17317 ti^u r„Onto' —15 prapalt3 thR• 1C)f IJV6,1^1 �yi& h,r KI!+. Q4;+:.�...7 fiiIll 4'. V`C BCL r b th"'t pi^pY{].A,"m riptW or't17cIphC30i7 norjat.iv%s 4tc3 %!`- G:.7 11C7t C}xiiiL'r ll print ttla find four orth©anracr. p,,odldd%t% 1. .......................... #11,4�af.{a0 4......f'...1..4.,. Far All 4 t" r!rpp SS rtn ccn rr i nr plrot,ryr.a;lhy availaL'lm Ch Mt Ill 1 cl be ,a+.litab1c fc- creating ;tsmsw Shrvtc, t.h4rafar•s2p We pr'vl7tlAit rb ;' Y FIrW 3'10l! 'iC:alo photograpl'y ft7r mar+oing ll .A”' Cvl anti ml 1CCsl<b 7h 7C.^.QreD!'Y to "pro-.-rc; narw piss Macy we -s not pr4viot ibly done. We wc;ad p'0Dic:rr 1' }t�:r' cl-t:`lcl:h::td -.ap,a with 5' cnniuur inte+rvwl ssnr5 finirm lint', ir; rzrar;_nr:y 4-wZdv'z *rill 3SY, the ottacl•14c! Map. ;AIR wry.xd •C74' 2 ?';fur grC:lurl� ;Ianteol polnte prior to arqui,^;rg s:l'w p1e1toyr"kphy. We Wel a prSrHr the.r, to 61.4r 01$..Wd rt tho '69l on ror'ner'"u, T'nd; cess: +or t'•1p ,ul A 4 p!-'1cf'l-Jgrapl•ry is besed nn ou- bIll i , Wodimh ft7^ J*FA ! p'notogrcil Thr cellst f,:.. y k:��_ggnjl tj CCvGllr AAEp 4, at a npgaV:ivar roue+irr of 1"�l:rtivf' �Wr mapping and 300 scalm to prvd,mzv thr Grthc]phal.lo negatiyuu ..Q ....................................... 1800.00 1, . _ A11G - 3- a0 F' K: _ :=. a , 0 '=.F770 r^A!� u 3 F O i T}1'u. C419iY +^rlg Mn,j m;:*sba hCI cmnt*Urn. G'^sapart tha :*t .^,Yuri AY9 {..-,� t; `r y' Ir.S2,t {3i1k::7Crt.d .ISv3 �"F. JC!"i'78 thCtmr ev':."�i',r i1 ^"'+•I 'rhe.tGl'GA1 '-�i"i:. H. Vr'•9�aS:t :b"Pk FJ�rUi» bQ ..... _ . , ... • .. '!- ? 9.1112 OAA 3 At4EFl v. w;:7t.iiy ,ate r+1?w 'a.Oc. tc,ia;" phptc roYr�:: m s� mCa:'.5 .•f 'MGUS+1 Ila ;Ur P=V—w +'a!" X -x :11 i''a "Ta. CiH^a 'trio ak'inc�„�o m.s fc'r tr,a arra to I, ctavmrad, 'F'ha 0811 ;: fu^ k"ai ''REfl ,'.' ;✓h;. {�. o:3w a47hy t! 'a:d4C•cF on .9'.:7" bsit'+q 11” ttadlc.! f r Mti:@1 i 7�e',+� xpFiy. !"f~m tost at !`.'K{+ ,iii. ryF xF M2iw-Ui'.�_IV tt5 rOV. dfr.. t.fl 1.�,; 3.7. �7 .^ft.jt I YQ InCaim a±' 'v1GOQ' iri.......................r.......... 0t10. 00 14 ycia tittnftl irill ar•^,x.tikm ;,r havn carry qli Wtiv,al C1OA-Dr r411 mm at 444';,. 61 rtrm!'-ml y r Nmr'• ',ny Jrnhr N. k"111 mzi-kotlnc Nm!',mclar ch+;e tsf'twi F"�IrsP..:i'Jr smro�:trl uti. G.•.'>.'. �'. !�. �. t 3 T Z S 6— T S S -- L O S D N 3 .L y O_- _- - - - - _ - -- O TT { �� a� •,.� — n dkfWO2d3V T t at 70 -4 o6 -C -�riv I a -1 o, - 4 a x, £98 ^U 6- 3-? L1 F� I 3 T Z9T: - T 9S-LOEi 'JN3 .L_L.O AUG- *-so PRI J. a . 1 2 A E R 0A i. P U S. ^ � I To I w i ^ � i 0 c g 3 3..L. 0 C90 -coo JUL 05 09 AGREEMENT FOR ENGINEERING SERVICES KODIAK ISLAND BOROUGH FiZILITY COORDINATOR THIS AGREEMENT made this 8th day of June, 1990, by and between the Kodiak Island Borough and HDR Engineering, Inc. d.b.a. HDR/OTT hereinafter called the Engineer. W I T N E S S E T H: That the Kodiak Island Borough and Engineer for the consideration hereinafter recited agree as follows: 1. Proiect. The Engineer agrees to and performs allservicesas necessary for the professional completion of the project which shall be defined by the "Scope of Work" attached hereto as Exhibit "A" and HDR Engineering, Inc. d.b.a. HDR/OTT Proposal dated April 23, 1990 Titled "Water and Wastewater Facilities Plans Monashaka Bay and Womens Bay," and any additional specifications and addenda thereto which are signed by the parties or incorporated herein as part of this Agreement, which documents are hereinafter referred to as the Contract Documents. The services provided shall be of professional quality, to the satisfaction of the Project Manager. 2. Job Commencement and Performance. (a) The Engineer shall commence work on this project when a Notice to Proceed (NTP) is issued. The start-up date may be changed for good cause. (b) The Engineer shall have substantially completed this project 130 days after the NTP, which may be extended for good cause. 3. Proiect Manager. The project manager shall be the Director of the Engineering and Facilities Department of the Kodiak Island Borough. 4. Compensation. The Kodiak Island Borough agrees to pay to the Engineer as compensation for services: (1) Womens Bay: $90,765; Monashka Bay $74,312. Total: A professional fee of $165,077.00; (2) Reimbursable expense in the amount expended. Estimated: Womens Bay $8,200; Monashka Bay: $7,200. Total $15,400. 5. Payment. Payment shall be made at monthly intervals subject to receipt by the Kodiak Island Borough of invoices for Payment from the Engineer specifying that he has performed the services and is entitled to the amount requested under the terms of this Agreement. The monthly payments due shall be equal to the percentage of services completed, or the hours expended, plus reimbursable expenses, as of the date of the request. The Engineer shall prepare monthly invoices and progress reports which clearly indicate the progress to date and the amount of compensation due. The Engineer shall provide any additional information which the Kodiak Island Borough may reasonably require in support of any payment request. All requests for payment shall be for work completed unless otherwise agreed to by the Kodiak Island Borough. Monthly invoices shall be delivered to the Kodiak Island Borough no later than the end of the month and shall be paid within thirty (30) days from the date of the invoice unless the Kodiak Island Borough shall notify the Engineer in writing of his reason for not making payment of the sums requested. 6. Indemnification. The Engineer specifically obligates himself to the Kodiak Island Borough in the following respects to wit: (i) to indemnify the Kodiak Island Borough against, and save him harmless from any and all claims, suite, or liability, on account of any act or omission of the Engineer, or any of his officers, agents, employees or servants; (ii) to pay for all materials furnished and services performed under this Agreement. 7. Claims. (a) Partial payments for work performed under this Agreement will equal the value of the work done by the Engineer at the agreed price, lees the sum of previous payments as provided above; provided that the Engineer is not indebted to the Kodiak Island Borough or anyone else for professional services, fringes, taxes, supplies, materials, equipment, rental or other proper charges against the services covered by this Agreement, but if he is, the amount of such indebtedness may be deducted by the Kodiak Island Borough from any payment or payments made under this provision. (b) The Engineer must notify the Kodiak Island Borough or his agent of any and all claims for costs in excess of the contract amount within ten (10) days of incurring such cost. S. Changes and Modifications. (a) The Kodiak Island Borough may, at any time by written order signed by the Project manager of the Kodiak Island Borough, make changes in the specifications for services hereunder or in the project schedule. Any additions or reductions to the amount of this Agreement resulting from authorized changes whether initiated by Engineer or the Kodiak Island Borough must be agreed upon in writing by both parties hereto, subject to the contract and sale provisions of the Kodiak Island Borough Code. Agreement for Engineering Services - Page 2 (b) The cost or credit to the Kodiak Island Borough resulting from a change in the services or in the project schedule shall be determined as follows: (1) by mutual acceptance of a lump sum properly itemized and supported by sufficient substantiating data to permit evaluation; or (2) by the hourly fees stated in the contract documents or subsequently agreed upon. 9. Prosecution of Work. The Engineer shall prosecute the work in a prompt and diligent manner whenever such work or any part of it becomes available, in order to promote the general progress of the entire project. Upon written request by the Kodiak Island Borough, the Engineer shall furnish to the Kodiak Island Borough such evidence as the Kodiak Island Borough may require relating to the ability of the Engineer to complete the project. 10. Delays. In the event the Engineer's performance is delayed or interfered with by acts of the Kodiak Island Borough, or any other justifiable cause beyond the control of the Engineer, he may request an extension of time for the performance of same. 11. Approvals. The Engineer shall obtain and pay for all permits, licenses and official inspections made necessary by his work, and shall comply with all laws, ordinances and regulations bearing on his work and the conduct thereof. 12. Stop Work. (a) If the Engineer fails to correct defective services as required herein or persistently fails to carry out the project in accordance with the contract documents, the Kodiak Island Borough, by a written order signed personally or by an agent specifically so empowered by the Kodiak Island Borough in writing, may order the Engineer to stop work, or any portion thereof, until the cause for such order has been eliminated; however, this right of the Kodiak island Borough to stop work shall not give rise to any duty on the part of the Kodiak Island Borough to exercise this right for the benefit of the Engineer or any other person on entity. (b) If the Engineer defaults or neglects to carry out the work in accordance with the contract documents and fails within fourteen (14) days after receipt of written notice from the Kodiak Island Borough to commence and continue correction of such default or neglect with diligence and promptness, the Kodiak Island Borough may, after seven (7) days following receipt by the Engineer of an additional written notice and without prejudice to any other remedy it Agreement for Engineering Services - Page 3 may have, make good such deficiencies but use its beat efforts to mitigate the cost of curing such default. In such case an appropriate change order shall be issued deducting from the payments then or thereafter due the Engineer the cost of correcting such deficiencies, including compensation for the Project Manager's additional services made necessary by such default, neglect or failure. If the payments than o thereafter due the Engineer are not sufficient to cover such amount, the Engineer shall pay the difference to the Kodiak Island Borough. 13. Time. (a) Definitions: (1) Unless otherwise provided, the contract time is the period of time allotted in this Agreement for substantial completion of the project. (2) The date of commencement of the project is the date established in this Agreement as set forth above. (3) The date of substantial completion of the project or designated portion thereof is the date certified by the Project Manager when the project is sufficiently complete, in accordance with the contract documents, so the Kodiak Island Borough can utilize the project or designated portion thereof for the use for which it is intended. (4) The date of final completion is the date that the Kodiak Island Borough certifies either orally or in writing that the project is finished. (5) The term day as used in the contract documents shall mean calendar day unless otherwise specifically designated. (b) All time limits set forth herein are of the essence of this Agreement. 14. Payments Withheld. (a) The Kodiak Island Borough may withhold payments from the Engineer for any of the following reasons: (1) The application for payment misstates the amount of services completed; (2) defective services not remedied; (3) third party claims filed or reasonable evidence indicating probable filing of such claims; Agreement for Engineering Services - Page 4 (4) failure of the Engineer to make payments properly to • consultants and subcontractors or for professional services, materials or equipment; (a) reasonable evidence that the project cannot be completed for the unpaid balance of the contract sum; (6) reasonable evidence that the project will not be completed within the contract time; or (7) persistent failure to perform the services inaccordance with the contract documents. 15. Final Completion and Final Payment. Upon receipt of written notice that the project is ready for final inspection and acceptance and upon receipt of a final application for payment, the Kodiak Island Borough will cause a final review to take place. If the project is totally complete the Kodiak Island Borough will cause a final certificate of payment to issue and make payment to the Engineer within rwn (10) days of the date that the project was certified as finally complete on the conditions set forth below. 16. Termination and Default. (a) If the Engineer is adjudged a bankrupt, or if he makes a general assignment for the benefit of his creditors, or if a receiver is appointed on account of his insolvency, or if he refuses or fails, except in cases for which extension of time is provided, to supply enough properly skilled professionals or proper services, or if he fails to make prompt payment to subcontractors or for materials or labor, or persistently disregards, laws, ordinances, rules, regulations or order of any public authority having jurisdiction, or otherwise is guilty of a violation of a provision of this Agreement, then the Kodiak Island Borough may, without prejudice to any right or remedy and after giving the Engineer seven days' written notice, terminate the employment of the Engineer and take possession of all materials and documents prepared by the Engineer in connection with the project, and may finish the work by whatever method he may deem expedient. In such case the Engineer shall not be entitled to receive any further payment until the work is finished. (b) If the unpaid balance of the contract sum exceeds the costs of finishing the project, including compensation for the Project Engineer's additional services made necessary thereby, such excess shall be paid to the Engineer. If such costs exceed the unpaid balance, the Engineer shall pay the difference to the Kodiak Island Borough. The amount to be paid to the Engineer of to the Kodiak Island Borough, as the case may be, shall be certified by the Project Manager, upon Agreement for Engineering Services - Page 5 application, and this obligation for payment shall survive the termination of the contract. 17. Assignment. This Agreement shall not be assigned by operation of law or through negotiated agreement by the Engineer without the written permission of Kodiak Island Borough. However, subcontracting portions of the project to be performed pursuant to this Agreement shall not be considered an assignment for the purposes of this Agreement. 18. No Wavier. Failure of the Kodiak Island Borough or the Engineer to enforce a specific section of this Agreement against one another or to enforce a particular demand of the Kodiak island Borough or the Engineer made pursuant to the terms of this Agreement shall not effect a waiver of any of the Kodiak Island Borough's or the Engineer's rights and powers as set forth in this Agreement. 19. Written Notice. Written notice shall be deemed to have been duly served if delivered in person to the individual or member of the firm or entity or to an officer of the corporation for whom it was intended, or if delivered at or sent by registered or certified mail to the last business address known to him who gives the notice. 20. Integration. The Agreement and the referenced documents represent the entire and integrated agreement between the parties hereto and supersedes all prior negotiations, representations, or agreements, either written or oral. 21. Notice. Written notice pursuant to this Contract shall be deemed delivered to either party if hand delivered to a superintendent or officer of a party or mailed to the parties at the following addresses: Kodiak Island Borough 710 Mill Bay Road Kodiak, AK 99615 KODIAK ISLAND BOROUGH XeM. Selby, Mayor Engineer: HDR/OTT 4446 Business Park Blvd. Bldg. B Anchorage, AK 99503 ENGINEER By: —(iWv v Its: VfLe .2��10�,lT Agreement for Engineering Services - Page 6 Exhibit A SCOPE OF WORK SCOPE OF SERVICES The scope of services presented below presents the steps required to complete Water and Wastewater Facility Plans for Monashka Bay and Womens Bay. Costs and expenses will be kept separate for the two plans. The attached schedule would provide completed Plans for each around November 1990, assuming a Notice to Proceed of June 10, 1990. The following tasks will be needed: Task 1: Existing Conditions OTT/HDR will catalog physical and political conditions for both communities. We will compile: * EPA/ADEC requirements; and * Physical conditions and constraints; -plats and easement information, -topographic information, -existing facilities and condition, -population projections (comprehensive plans, etc.), -ground water problems, and -geotechnical information (City, Borough, State). It is assumed the KIB will provide existing available reproducible 100 scale maps with 5' or less contours complete for each service area from which a base map of each area will be derived. KIB will also provide demographic information. Task 2: Field Investigations OTT/HDR will conduct field investigations to collect necessary information not currently on record. An important Part of this task will be to obtain the input of the lot owners and the Service District Boards. Field work will include: * Public meetings and day to day contact with Service District Board members to assess lot owners' concerns and desires. * Discussions with the City of Kodiak regarding water and wastewater service for Monashka Bay; * Discussions with the U.S. Coast Guard and the State regarding water and wastewater possibilities for the Womens Bay community; * Field assessment of existing facilities and system layouts; and * Field assessment of needs for utility easements. Assumes OTT/HDR can meet with the Public and Service District representatives at the same time and on consecutive nights for the two communities. KIB will set up and conduct the meetings and establish the Service Districts with their governing boards or groups. Assume that KIB will conduct a house to house survey in each plan once using a survey form prepared by OTT/HDR. This survey will be used to define the success or failures of existing on-site facilities, the desires and plans of the residents, etc. The results will be useful in discussing the possibility of on-site facilities (Womens Bay Area) with ADEC. Task 3: Evaluate Alternatives OTT/HDR will define and evaluate alternatives for water supplies, treatment and distribution, wastewater collection, treatment and disposal. Evaluation will include: * Defining alternatives, and the merits and disadvantages; * Preparing preliminary cost estimates for feasible alternatives; * Recommending preferred alternatives based on construction and life cycle costs would be considered but the O&M costs would receive a "weighted" consideration because they would be borne locally, usually by the Service District residents); * Presenting selected facilities to the Service District Boards and residents: * Responding to local residents, concerns; and * Presenting the selected facilities to the KIB. i 7 ' .'� •1 r. n Task 4: Cost of Service Tasks for estimating the costs for the selected alternatives will include: * Estimating design costs, construction costs, and O&M costs; * Presenting financing alternatives and methods; * Estimating of user fee charges necessary to support recommended facilities. Task 5: Schedules OTT/HDR will produce a proposed project time -line for implementation of the recommendations. This will be presented so it can be easily updated from year to year as state and federal priority lists are established. We will use the EPA/ADEC evaluation criteria to assign point values for each project to give KIB a feeling for where their projects will rank on the State priority list. The design and construction schedule will ultimately depend on obtaining construction funding. Task 6: Draft Plans OTT/HDR will guide the draft Facility Plans through the ADEC review, incorporating comments and making necessary revisions as follows: * Present the draft plan for each community to the Service District Board in the area; * Present the Monashka Bay draft facility plan to the City of Kodiak for their review and concurrence. * Present the draft wastewater facility plans to the state reviewers to obtain state/federal comments. Task 7: Environmental Assessment OTT/HDR will prepare an environmental assessment (EA) for the facilities recommended for each community. Based on the findings of the environmental assessments and whether the projects receive Findings of No Significant Impact or an Environmental Impact Statement may need to be developed. The cost and time estimate assumes an EA will suffice. Task 8: Final Water and Wastewater Facility Plans The final stages for producing the Facilities Plans will include: * Incorporating the comments and recommendations from Task 6; * Conducting final in-house editing and document production; and * Assisting the KIB in obtaining agency approvals for any final Facility Plans Amendments that may be needed. The final plan for each community will include approximately a 24" x 36" layout map in three colors. B. SCHEDULE The proposed schedule is shown below. The OTT/HDR staff and resources will maintain scheduling flexibility to accommodate different conditions and financial opportunities that may occur throughout the project. C. ESTIMATED EXPENSES The following section discusses estimated the OTT/HDR reimbursable expenses associated with the Monashka Bay and Womens Bay Facility Plans. Expenses will be separated for the two areas in order to track expenses associated with each plan. (Estimated costs for the three color maps were added to the proposal estimates.) Task 1:Existing Conditions Womens Bay - $800 Monashka Bay - $1,000 Task 2:Field Investigation Womens Bay - $1,000 Monashka Bay - $1,100 Task 3:Evaluate Alternatives Womens Bay - $1,100 Plat & Easement Maps USGS Maps Photocopies Mylar & Sepia Reproduction Telephone Calls Computer Time Plat & Easement Maps USGS Maps Photocopies Mylar & Sepia Reproduction Telephone Calls Computer Time Round Trip Travel Per Diem (4 days) Computer Time Round Trip Travel Per Diem (4 days) Computer Time (1 person) (1 person) Roundtrip Travel (1 person) Per Diem (4 days) Computer Time Presentation Graphics for Meetings Monashka Bay - $1,100 Roundtrip Travel (1 person) Per Diem (4 days) Computer Time Presentation Graphics for Meetings Task 4:Cost of Services Womens Bay - $400 Computer Time Telephone Calls Monashka Bay - $400 Computer Time Telephone Calls Task 5:Schedule Womens Bay - $400 Computer Time Telephone Calls Monashka Bay - $400 Computer Time Telephone Calls Task 6:Draft plans Womens Bay - $1,000 Round Trip Travel (1 person) Per Diem (2 days) Computer Time Presentation Graphics Monashka Bay - $1,000 Round Trip Travel (1 person) Per Diem (2 days) Computer Time Presentation Graphics Task 7:Environmental Assessment Womens Bay - $400 Computer Time Telephone Calls Monashka Bay - $400 Computer Time Telephone Calls Task 8:Final Plans Womens Bay - $3,100 Computer Time Telephone Calls 3 Color Final Map Monashka Bay - $1,000 Computer Time Telephone Calls 3 Color Final Map lggO60� Monashka Bay Water and Wastewater Facilities Plan vPaD E3Cq�` Q ** °Q 0 r ALASKA Kodiak Island Borough Kodiak, Alaska April 1991 HDR Engineering, Inc. KODIAK ISLAND BOROUGH MONASHKA BAY WATER AND WASTEWATER FACILITIES PLAN HDR ENGINEERING, INC. 4446 Business Park Boulevard Building B Anchorage, Alaska 99503 (907) 562-2514 April, 1991 TABLE OF CONTENT Page CHAPTER 1: SUMMARY OF CONCLUSIONS AND RECOMMENDATIONS ................ 1 DISCUSSION .... EXISTING SITUATION ............................................. 1 RECOMMENDATIONS ............................................. 2 Wastewater ..... . Water ............ Annexation or Formation of Service Area .... . .................. . .... 4 CHAPTER 2: INTRODUCTION .............................................. 5 PURPOSE....................................................... 5 AUTHORIZATION ................................................ SCOPE......................................................... 5 6 STUDYAREA ................................................... PLANNING PERIOD7 ............................................... 7 APPLICABLE REGULATIONS AND REQUIREMENTS ......................... . 7 CHAPTER 3: EXISTING SITUATION AND FACILITIES .............................. SETTING.................................... 9 History ...................... Location.................................................. SOCIO-ECONOMIC DATA ............................................ 9 Demographic .................. 9 Kodiak Island Borough ......................................... LANDUSE .................................................... 9 TRANSPORTATION .............................................. 10 POLITICAL JURISDICTION .............................. 10 . . . 10 Monashka Bay Community ........... ..... , , ENVIRONMENTAL INFORMATION ..... .. , 10 . ....... . ....................... 10 Climate .................... ............................ .. 10 Topography............................................... Geology.................................................. 11 11 07113-002:4 30-91:06: Final Soils.................................................... 11 Shoreline Characteristics ...................................... 12 Wetlands................................................. 12 Vegetation ................................ 12 ................ Fish and Wildlife ............................................ 12 Air and Water Quality ........................................ 13 Historical and Archaeological Site Conditions ........................ 13 CHAPTER 4: FUTURE SITUATION 22 .......................................... 14 POPULATION PROJECTIONS ........................................ 14 LAND USE/DEVELOPMENT .......................................... 15 DESIGN FLOWS ................................................. P4 Variable Grade Effluent System ..... .. .................... 15 Wastewater Flows 25 ............................ ........15 26 Water Demands ..................... 27 .. .............. 17 FUTURE ENVIRONMENT WITH AND WITHOUT IMPROVEMENTS 27 ............... 18 Landfill Leachate ............................................ 29 .............. 19 Wells................................................... 19 On -Site Wastewater Disposal ................................... 20 Individual Hardships ...... 20 Proposed Water and Wastewater Project ........................... 20 CHAPTER 5: DEVELOPMENT AND EVALUATION OF ALTERNATIVES ................. 22 DISCUSSION/PHASING OF IMPROVEMENTS ............................. 22 COST ESTIMATING CRITERIA ........................................ 23 WASTEWATER.................................................. 24 Conventional Gravity Sewers ................................... ............ P4 Variable Grade Effluent System ..... .. .................... 25 NoAction ................................................ 25 EXISTING CITY OF KODIAK WASTEWATER FACILITIES ...................... 26 WATER....................................................... 27 Water Distribution System ..................................... 27 NoAction ................................................ 27 Fire Protection Requirements ................................... .............. 28 EXISTING CITY OF KODIAK WATER FACILITIES ........................... 29 07113-002:4 30-91:D6:hn.1 CHAPTER 6: RECOMMENDED IMPROVEMENTS ................................ 30 INTRODUCTION ................................................. 30 PUBLIC PARTICIPATION ............................................ 31 WASTEWATER.................................................. .............................................. 31 Detailed Description/Project Phasing .............................. ........... 31 Capital Costs.............................................. ......................... 32 Operation and Maintenance Costs ....... .................. ....... 33 WATER...................................................... 34 Detailed Description/Project Phasing ..... ....................... .. 34 Capital Costs.............................................. 34 Operation and Maintenance Costs ................................ 35 CHAPTER 7: IMPLEMENTATION AND FUNDING ................................ 36 IMPLEMENTATION ............................................... 36 PROJECT PRIORITY STATUS ........................................ 36 SCHEDULE..................................................... 36 FUNDING SOURCES .............................................. 37 ESTIMATED USER FEES ............................................ 38 ANNEXATION OR FORMATION OF SERVICE AREA ......................... 40 PERMITS AND APPROVALS ......................................... 40 APPENDICES APPENDIX A: PUBLIC MEETINGS/PARTICIPATION APPENDIX B: ASSEMBLY RESOLUTION ADOPTING THE WATER AND WASTEWATER FACILITIES PLAN APPENDIX C: CORRESPONDENCE AND COMMENTS APPENDIX D: REFERENCES APPENDIX E: ADEC REVOLVING LOAN PROGRAMS Alaska Clean Water Fund, 18 AAC 76 Alaska State -Funded Clean Water Account, 18 AAC 77 071 13-002:4-3081: D6: Final CHAPTER 1 SUMMARY OF CONCLUSIONS AND RECOMMENDATIONS 07113-002:1-5-91:D5:Drafi 1 CHAPTER 1: SUMMARY OF CONCLUSIONS AND RECOMMENDATIONS DISCUSSION The Monashka Bay study area was established by the Kodiak Island Borough (KIB) to provide a boundary for the Water and Wastewater Facilities Plan. The objectives of this plan are as follows: • Review the existing water supply and wastewater disposal practices. • Present and analyze different alternatives, including no action at all, for water and wastewater service for a 20 -year planning period (through year 2010). • Present recommended alternatives for the water and wastewater system, including a Phased approach to construction of recommended improvements. • Provide a basis for funding and implementing the recommended improvements by preparing preliminary cost estimates for construction and maintenance. • Involve the area residents in developing the project recommendations through a series of public meetings; including a public hearing at the draft stage. • Provide a document to be used for the formation of a utilities service area, if community water and/or wastewater systems are desired. EXISTING SITUATION The study area residents presently use individual wells for water supply and on-site septic systems for wastewater disposal. In a survey conducted by KIB and HDR Engineering in the summer of 1990, 25 out of 32 respondents reported quality or quantity problems with wells, and 9 out of 32 respondents reported significant problems with septic tanks. At the project public meeting in October, 1990, several residents discussed recent requirements by banks or lending institutions to either upgrade existing on-site water/wastewater facilities or connect to the City of Kodiak system(s) as a condition of resale for residential properties. This was apparently prompted by marginal or malfunctioning wells and/or septic systems. 07113-002:4-30-9 1;D6:F,n.[ New U.S. EPA stormwater discharge regulations and the potential for increased effluent standards for landfill leachate may require future treatment at the KIB baler and solid waste facility. If on-site treatment cannot meet future requirements, there is the possibility that leachate las much as 100,000 gallons per day) may be transported to the Kodiak wastewater plant for treatment. RECOMMENDATIONS Wastewater A gravity wastewater collection system would be constructed and connected to the existing City of Kodiak collection system piping and treatment plant. It is recommended that two gravity system options be considered at this stage, with the final decision made (by addendum to this plan) when a grant/loan application is submitted, or during preliminary design. Due to the potential construction cost difference, it is preferable that more field data and detailed cost information be obtained. At the recent public hearing, most residents indicated they preferred the conventional gravity system as it was proven technology and had lower operating costs. The preliminary construction cost estimates are: Mainline Only Mainline/Service to House 1 . Conventional Gravity Sewer System • Phases I - III* $ 5,548,800 $ 7,520,400 • Total Project** $ 8,456,926 $10,428,526 2. Variable Grade Effluent System (VGES) Sewer • Phases I - III* $ 3,588,240 $ 4,897,440 • Total Project** $ 5,303,280 $ 6,612,480 * Includes Phase I, Il, and III (existing subdivision area ... 243 lots) and connection to the City of Kodiak system. * Includes wastewater service to undeveloped land, designated "Residential Reserve", assuming same lot sizes as Phases I - III. The estimated operation and maintenance (OW costs* for the two gravity system options are: 07113-002:4-30-91:D6:F,na1 2 Annual Cost 20 -Years, PW Cost ** 1. Conventional Gravity Sewer System $ 63,300 $ 599,660 2. Variable Grade Effluent System (VGES) $106,900 $1,012,696 * The costs cover the proposed system for Phases 1 -III only. '* This is an annualized, present worth cost for the 20 -year project planning period. The above figures do not reflect the user charge amount that the City of Kodiak would require for transporting sewage through City mains/pump station(s), and treatment at the wastewater plant. This fee will be increased to $27.00 per month in July 1991. This will effectively raise the monthly user charge to $39.00 for Service District No. 1, which is within the Borough. Estimated monthly user fees for the proposed wastewater system options are as follows: Conventional Sewer Alternative $ 48.50 per month • VGES Alternative $ 63.50 per month The above figures do not include any debt service or loan/bond repayment. Water A ductile iron water distribution main system would be constructed and connected to the existing City of Kodiak piping and water supply. Based on preliminary hydraulic calculations, a 10 -inch main, running from the Upper Reservoir and connecting to new piping in the study area, would be required as part of the Phase II construction to provide adequate fire flows for the study area. However, it is recommended that this "loop" line be 18 -inches minimum to bolster the existing City system, with the costs for increasing the pipe diameter contributed by the City of Kodiak. Phase I piping would connect to the existing Service District No. 1 main in Otmeloi Way. The preliminary construction cost estimate for mainline construction and service stubs to property lines is: • Phase I - III• $4,716,900 • Total Project" $7,039,778 * Includes Phase I, ll, and III (existing subdivision area .... 243 lots) and costs for a 10- 07113-002:4-30-91:06:F,nal 3 inch loop to Upper Reservoir. Includes water distribution to undeveloped land, designated "Residential Reserve", assuming same lot sizes as Phase 1 -III. The estimated 0&M costs* for the water distribution system is: • Annual Cost $ 28,800 • 20 -year, present worth cost** $272,831 * These costs cover the proposed system for Phases I - III only. ** This is an annualized, present worth cost for the 20 -year project planning period. The above figures do not reflect the user charge amount the City of Kodiak would require for utilizing the distribution system and water treatment works. This fee will be increased to $24.00 per month in July 1991. This will effectively raise the monthly user charge to $34.00 for Service District No. 1. Estimated monthly user fees for the proposed water system is also $34.00 per month; this figure does not include any debt service or loan/bond repayment. Annexation or Formation of Service Area It is recommended that KIB and the residents of the Monashka Bay study area proceed with the preferred option of annexation into Service District No. 1, or the formation of a Utilities Service Area, either of which is a necessary requirement to construct, operate, and maintain a community water and wastewater system. 07113-002:4-30-91:D6:hn.l 4 CHAPTER 2 INTRODUCTION 07113-002:1-5-91:1)5:Dra% 1 CHAPTER 2: INTRODUCTION PURPOSE This Water and Wastewater Facilities Plan was prepared for the Kodiak Island Borough (KIB) to develop a selected plan to provide water distribution and wastewater collection systems for the Monashka Bay study area. This plan is the first stage of a three -stage process necessary for funding the ultimate construction of community utility systems. The second stage is preparation of construction documents; and the third stage is the construction of facilities. Sources of project funding could include: • Alaska Department of Environmental Conservation (ADEC) grants and/or revolving loan funds • Alaska Legislative Direct Appropriations Grant(s) • Municipal Bond Issue (includes the Alaska Bond Bank and Private Sector Bonding) • Federal Grant/Loan Programs, including Farmer's Home Administration (FmHA). This facilities plan presents an evaluation of technical, cost, and environmental considerations in presenting recommendations for present and future water and wastewater needs for the study area. This process also involves the residents through public meetings, the formation of a citizens advisory group, and input from state and local government during the planning stage to assure that the recommended plan has general concurrence by affected entities. This plan conforms with applicable ADEC and local guidelines/requirements. The recommendations include phased construction of water and wastewater facilities to serve the Monashka Bay study area to allow for flexibility in financing the project. AUTHORIZATION The Kodiak Island Borough issued a notice to proceed to HDR Engineering on July 13, 1990, to prepare a water and wastewater facilities plan. 07113-00 2 -4-30.9 1: D6; Final 5 SCOPE The scope of work for the Monashka Bay Water and Wastewater Facilities Plan includes the following study elements: • Definition of the study area. • Review existing zoning and land use of study area, prepare estimates of present and future population figures. • Estimate the existing problems with well water quality/quantity, malfunctioning septic systems, and other issues affecting the final recommendations. • Identification of environmental and institutional constraints pertinent to water and wastewater systems development. • Divide study boundary into areas for logical phased construction. Provide estimates for immediate and ultimate water usage and wastewater flows. • Development of criteria to be used for evaluation of options for water and wastewater systems. • Identify potential problems relating to 1) future water demands, and/or 2) future wastewater loads as a result a of the study area being served by the City of Kodiak utilities. • Development of methodology and unit prices for estimating construction costs used in alternative analysis as well as refining the selected plan. • Evaluate alternatives for water and sewer service based on technical performance, estimated construction costs, and environmental impact. Conduct three public meetings to involve the community in development and review of alternatives. • Select the most feasible and economical alternatives for water and wastewater service, refine information on preliminary construction cost estimates, dependability and 0]113-002:0-30-91:06:Fina1 6 operational cost estimates. • Prepare a draft facilities plan and present the findings to the KIB and Monashka Bay study area at a public hearing. Solicit comments on the plan from KIB staff and the community, as well as from ADEC and the City of Kodiak. • Following the hearing, prepare a final facilities plan that describes the recommended water and wastewater systems. Incorporate appropriate public and agency comments into the final plan. • Prepare financial and implementation plans for the proposed improvements including phased construction. • Present the final facilities plan to the KIB. STUDY AREA The Monashka Bay Water and Wastewater Facilities Plan study area is north of downtown Kodiak and is located on either side of Monashka Bay Road. The existing land use is primarily residential with several existing small commercial/light industrial operations along the main road. The Kodiak area sanitary landfill is located at the southern end of the study area and is accessed by Monashka Bay Road. Figure 2-1 is a general location map, and Figure 2-2 shows the boundaries of the study area. PLANNING PERIOD A 20 year planning period is used for purposes of estimating ultimate water demands and wastewater flows. To size piping for domestic water demand/fire flows and peak wastewater flows, full buildout of the existing subdivision (at existing zoning) as well as the undeveloped, public lands is assumed. The design flow allowance for possible future leachate collection from the Kodiak landfill site was provided by KIB staff. APPLICABLE REGULATIONS AND REQUIREMENTS The following Alaska State Statutes are applicable, and were used to develop the facilities plan. • Wastewater Disposal Regulations, 18 AAC 72, Alaska, December 1990. 07113-002:030-B 1:D 6: Fnel 7 3*1 A R C FI C O C E A N GOLF OF ALA ♦ z I.00 = PACIFIC OCEAN LOCATION MAP SERVICE AREAI SURE 2-2 KODIAK iGWA710N ?s 0 1. i Gds 9 J INASHKA BA7GY9AM H. O gol ' J P a 7 5 Q O ST AD CL" PONT A"Im C H I N I B A Y APPROX. SCA 0 5 Miles VICINITY MAP CATION/VICINITY MAP 1 BAY, KODIAK, ALASKA CHAPTER 3 EXISTING SITUATION AND FACILITIES 07113 002:1-&91:D5:Drafl 1 CHAPTER 3: EXISTING SITUATION AND FACILITIES SETTING History The community of Kodiak has a rich heritage that dates back to the original inhabitants of the Island, the Koniagmuit (Koniag) people. In the early 1780's, Russian fur traders established a base in the vicinity; thus beginning a long secession of commercial exploitation by Europeans and Americans. The population peaked during World War II when Kodiak was a heavily -fortified military installation'. Subsequently, the population has stabilized, with the fishing industry and government service (i.e. Coast Guard) being the main source of employment. Location Kodiak is located in the northeast part of Kodiak Island, the largest of the Kodiak Island Group. The main community is situated along St. Paul Harbor and Woody Channel in Chiniak Bay, and is approximately 255 air miles from Anchorage. The Monashka Bay service area is located five miles north of downtown Kodiak and is characterized by undulating ridges and valleys. Topographical relief varies from sea level to approximately 450 feet in elevation. SOCIO-ECONOMIC DATA Demographic The population of Kodiak and the study area tends to remain relatively stable on an annual basis. Recent population figures for the Kodiak Island Borough indicate approximately 15,575 people, while the figures for the City of Kodiak indicate approximately 6,774 people 2. The current population of the study area is estimated to be 578 people (refer to Chapter 4 for discussion); with a majority of the working population employed in the fishing industry, the public sector, and the services industry. Kodiak Island Borough The Kodiak Island Borough operates as a Second -Class Borough and was incorporated in September, 1963. The borough does not have a manager; there are seven assembly members, and a mayor, all 07113-002:430-91:D6:F,ndl 9 elected on an at -large basis. The Borough has areawide powers for planning/zoning and taxation; and can construct, operate, and maintain water, sewer, roads, and fire protection in special service areas. LAND USE The developed part of the Monashka Bay study area is currently subdivided into 243 lots. The unplatted portion of the study area, south of Monashka Bay Road, is planned for future residential use (see Figure 2.2) and is designated as "Residential Reserve". This area does not include the Kodiak landfill site, the Veterans of Foreign Wars (VFW) post, and a small strip of land set aside for commercial use. Currently, approximately 70 percent of the lots (165) are developed in the subdivision areas. TRANSPORTATION Kodiak is an island, and has no direct highway or rail transportation to the rest of Alaska. Cargo ships and marine barges are the only form of surface transport. Large vessels can operate directly into the Port of Kodiak. Several airlines provide regular passenger and air cargo service. The State of Alaska operates the main airport facility; the U.S. Coast Guard also has an airport. Local roads provide access to remote areas of the island, extending from Monashka Bay to Cape Chiniak. POLITICAL JURISDICTION Monashka Bay Community The Monashka Bay study area is part of the Kodiak Island Borough. Before any water and sewer improvements are constructed and operated, this area will have to do one of the following: annex into Service District No. 1, form a utilities service area (with a Board of Supervisors), or be annexed by the City of Kodiak. ENVIRONMENTAL INFORMATION Climate The Monashka Bay area receives an annual average of seventy-five inches of snow, which is part of the fifty-four inch average annual precipitation. The mean average temperature is 40.70(F), and the 07113-002:4-30-9 1:D6: Final 10 average wind is from the northwest at 8.7 knots per hour. Located in the Maritime Climatic Zone, the Kodiak area is overcast approximately 70 percent of the time and is characterized as having cool summers and warm winters. The island has 148 average annual frost free days; and an annual average rate of 8,860 heating degree days and 1,575 growing degree days . Occasionally during the summer months and especially during the fall and spring seasons, the prevailing wind for the Monashka Bay area is from the northwest which brings moist air from the ocean. Occurring predominantly in the summer months, westerly winds bring clear weather. In the winter, prevalent north-westerly winds bring cold -dry air into this area of Kodiak while south -easterlies and south -westerlies bring warmer, moister air. Wind velocities as high as eighty miles per hour have been recorded at the Kodiak Group, Topography Topographical relief of the study area ranges from sea level to an elevation of 450 feet. Much of the platted area is characterized by ridges and ravines with steep and localized drainage channels. Geology The Monashka Bay area is typified as having surficial bedrock that has been rounded by glacial scouring. The bedrock is an oceanic complex of folded and faulted slates and argillities, which is a common feature along most of the road system and on the east side of the Island. Surface soils and gravel deposits are not very extensive as the glacial scouring overrode the landforms (bedrock), depositing materials in offshore areas. Some glacial debris is found on elongated ridges above Monashka Bay. Soils Shallow soil depths in the area have resulted from the recent glacial episode and the scouring action of these glaciers. The soil types reflect not only the underlying bedrock of the region, but also recent volcanic activity which deposited thick layers of ash. A volcanic eruption on the mainland in the early 1900's deposited approximately 18 inches of ash on the Kodiak area. The leaching of minerals from the ash during periods of high rainfall has created an acidic type soil in the area. 07113002:9-30.91:06: Rn.[ 11 Shoreline Characteristics The Monashka Bay shoreline is characterized as rugged and rocky with narrow beaches. Most of the beach deposits consist of eroded material from the argillite and slate bedrock formations. Wetlands There are no major wetlands in the study area. Due to the shallow, permeable soils, steep slopes, and exposed bedrock, most precipitation runs directly to the sea. There are several small ponds and lakes in the area that are presumed to be the result of past beaver activity. Veoetation The study area is primarily forested by Sitka Spruce, with some cottonwood trees along the streams, and grassy hillsides in the uplands. The treeline on Kodiak Island develops in a southerly direction, the spruce trees at Monashka Bay are relatively young for this species. Beneath the forest canopy, the undergrowth is mainly devil's club. Fish and Wildlife Coinciding with the rest of the island, Monashka Bay is teeming with fish and wildlife. Many marine species are found in Monashka Bay, including: Pollock, Cod (Pacific and Black), Ocean Perch, Halibut, all types of Salmon, Shrimp, Flounder and Crab (King, Tanner and Dungeness). Dolly Varden Trout and Rainbow Trout can be found in many of the freshwater streams and lakes of the Kodiak area. Regardless of how small the water source appears, during salmon spawning season most streams in the area are known to be inhabited by one or several species of salmon. Among wildlife that may frequent the Kodiak area, are an occasional Kodiak Brown Bear and Mountain Goat. Prevalent local wildlife species in the area include: the Sitka Blacktail Deer, Ptarmigan, numerous waterfowl, American Bald Eagles, Seagulls and various land-based birds. Sea Otters, Sea Lions and an occasional Harbor Seal have been sighted in Monashka Bay. 07113-002:630-91:D6:hnel 12 CHAPTER 4 FUTURE SITUATION 0711&002:1-69105:Drefl 1 CHAPTER 4: FUTURE SITUATION POPULATION PROJECTIONS The current population of the area, based on approximately 165 homes and assuming 3.5 persons per home, is 578. If the Monashka Bay study area had full buildout and the 243 currently platted lots were occupied in the same manner (i.e. 3.5 persons per home), the area's population would be approximately 850. The possibility for higher density (i.e. subdivision of some existing lots) occurring if a community water and sewer system is constructed has been discussed at public meetings; however, it is not addressed in this plan due to the speculative situation. If the unplatted portion of the study area, designated as "Residential Reserve", is developed at approximately the same density as the existing subdivisions, (which is the intent), there would be an additional 140 lots, for a total of 383 lots in the study area. This would yield an approximate population of 1,341 for the maximum development of the study area under current RR1 zoning; again based on 3.5 persons per home. The following table summarizes the populations figures derived above. PLANNING PERIOD Phases 1 -III (Existing Subdivisions) Phase IV (Includes Future Subdivisions) Immediate 578 0 Ultimate (Yr. 2010) 850 1,341 We will use these figures to calculate water demands and wastewater flows in this chapter. For planning purposes, it is assumed that the existing subdivision will be fully developed by year 2010; and that the future subdivision area (Residential Reserve) will be platted and under development. 07113-002:4-30.91:D9:F,n.l 14 LAND USE/DEVELOPMENT The Monashka Bay study area land use is designated as primarily single family residential on the KIB Zoning Map. There is a small parcel adjacent to Monashka Bay Road, in the undeveloped portion of the study area, that is zoned for business. Additionally there is the Kodiak baler facility and landfill site located on Monashka Bay road. The leachate discharge presently meets ADEC standards. It is KIB's intent to provide on-site treatment if future ADEC discharge standards are more stringent. However, there is the possibility that a higher level of leachate treatment may require collection and transport to the Kodiak Wastewater Treatment Facility. Based on information from the Kodiak Island Borough's solid waste staff, a maximum of 100,000 gallons per day (gpd) of landfill leachate could be sent to the wastewater collection system under this scenario. The general vicinity of Monashka Bay is zoned to allow for several different areas of future development. Lands outside of the study area have been set aside for industrial use to allow for new economic growth in the area. This use includes natural resource extraction (i.e. gravel pits) which would redevelop the properties for other light industrial uses such as warehousing and fishing gear storage/repair. Future public land use plans provide for a designated elementary school site in the area, which includes three parcels located on the corner of Mallard Way and Otmeloi Way. The school site and the industrial areas are not within the boundaries of the study area; however, this can impact the design of the study area community water and sewer systems. Final design of these systems should allow for a water supply and sewage collection that is adequate for the ultimate development of the area. The recommended wastewater collection system, which includes piping to Pump Station No. 1 , will accommodate areas outside the study area as well as the proposed school. The existing water system would require "looping", as discussed on page 29, to serve the outside areas and a future school. DESIGN FLOWS Wastewater Flows A wastewater collection system, including all connecting house services, would be new construction. Infiltration should not be a major problem during the 20 -year planning period with good construction practices and use of ductile iron or HDPE piping materials. A conservative figure of 130 gallons per capita per day (gpcd) is used for domestic waste flows to allow for some winter bleeding. An 07113-002:4-30-91:D6:Fnal 15 additional allowance of 40 gallons per house per day (gphd) is used for minor infiltration and inflow (1/1) from potential unauthorized connections of foundation sump pumps and/or roof drains to service lines. These flow assumptions compare closely to serviced areas of Kodiak as well as similar Alaskan communities. The "Population Projections" section of this chapter established a figure of 3.5 people per dwelling for the study area. Commercial and industrial sewage flow in the study area is minimal at present. The conservative values used in this study to estimate wastewater flows are more than adequate to include sewage generated from sources other than the residential development that may occur in the future. For planning purposes, there is an allowance for the possibility that, in the future, leachate from the Kodiak landfill might be required to be collected, transported, and treated at the City wastewater plant. A maximum flow of 100,000 gallons per day (gpd) is used for future landfill leachate flow contribution. The average daily flows are calculated as follows: (130 gpcd x 3.5 people/dwelling x no. dwellings) + (40 gphd x no. dwellings) + 000,000 gpd) (domestic wastewater) (1/1) (leachate) Peak daily flows were calculated using a factor of 1.5 times average daily domestic flows, plus the 1/1 and leachate allowance. The "instantaneous" peak flows", which are used to confirm gravity piping size requirements in a "flowing full" design condition, were calculated using a factor of 4.0 times average daily domestic flows, plus the 1/1 and leachate allowance. The following table summarizes the wastewater flow calculations: 07113-002:430-91:D6: Final 16 PHASES 1 -III PHASES I-IV** FLOWS (gallons/day) IMMEDIATE ULTIMATE IMMEDIATE ULTIMATE Average Daily 181,740 220,220 181,740 289,650 Peak Daily 219,310 275,470 219,310 376,815 Instantaneous Peak 407,160 551,720 407,160 812,640 * All flow calculations include an allowance for leachate from the landfill and 1/1. ** Phase IV flows allow for full buildout on "Residential Reserve" lands. Water Demands The per capita domestic water usage is set at 130 gpcd, which is reflective of consumption rates for similar communities in Alaska with new systems that are not subject to excessive leakage. This is the same figure used for calculating domestic wastewater flows. The maximum daily consumption is calculated using a factor of 1,5 times average daily use, or 195 gpcd. The peak hourly consumption is calculated using a factor of 1.75 times average daily use, or 228 gpcd. To convert the above factors to water usage per household, it is assumed that there are 3.5 people per dwelling unit in the study area; therefore the usage figures for existing and future dwelling units are: Average Daily Use = 130 x 3.5 = 455 gallons per household per day (gphd). • Maximum Daily Use = 195 x 3.5 = 683 gphd. • Peak Hourly Use = 228 x 3.5 = 798 gphd. For commercial and light industrial operations, a typical average daily water usage figure for employees is 40 gallons per person per day. Due to the conservative domestic per capita usage figures, the estimated residential water demand calculations include a very adequate 07113-002:4-30-91:06:F,n.1 17 allowance for any present, or future, commercial/light industrial activities in the study area. The following table summarizes the water usage calculations: PHASES 1 -III PHASES I-IV USAGE (gallons per day) IMMEDIATE ULTIMATE I IMMEDIATE ULTIMATE Average Daily 75,075 110,565 75,075 174,265 Maximum Daily 112,695 165,969 112,695 261,589 Hourly L 131,670 193,914 131,670 305,634 The fire flow requirements' for the study area are as follows: • Residential area fire flows: 1,000 gpm for two hours duration with a minimum residual pressure of 20 psi. • Future commercial/light industrial and the existing baler and landfill facility: 3,500 gpm for three hours duration with a minimum residual pressure of 20 psi. The water storage volumes necessary to meet minimum storage requirements' for fire protection are: • Residential Fire Demand = 120,000 gallons • Commercial/Light Industrial Fire Demand = 630,000 gallons In addition, a storage volume equal to a minimum of one peak day demand is required to assure "set- aside" of the fire flow storage during periods of high domestic use. The recommended storage requirements are: • Phase I - III with Residential Fire Capabilities = 313,914 gallons Phase I - IV with Commercial/Light Industrial Fire Capabilities = 935,634 gallons The above water storage requirements could be included in the planning considerations for the proposed water treatment/storage project by the City of Kodiak. 07113-002:4-30-91:D5: Final 18 FUTURE ENVIRONMENT WITH AND WITHOUT IMPROVEMENTS Landfill Leachate Currently the leachate from the Kodiak landfill is discharged to Monashka Bay, without additional treatment. KIB staff have stated that the discharge meets present permit requirements; the permit was issued by the Alaska Department of Environmental Conservation (ADEC) and will expire in June of 1991. A National Pollutant Discharge Elimination System (NPDES) permit is not required at this time. In the future, with the new EPA stormwater rules' and more stringent ADEC regulations, along with the possibility of worsening leachate quality, KIB will probably be required to treat the landfill leachate. To accomplish this, KIB would be required to construct on-site treatment, or convey the leachate to the City plant using the proposed Monashka Bay sanitary sewer, which could be sized to accommodate these flows (see section on Design Flows). There is a good possibility that any future leachate treatment requirements could be accomplished with an on-site aerated lagoon. However, if future treatment requirements necessitate conveyance of the leachate to the City treatment facility; it would probably involve a review of the City's NPDES Discharge Permit standards as well as restructuring user fees. Wells Currently the residential water supply in Monashka Bay is provided by individual wells. These wells range from depths of 10 to 235 feet, according to a survey sent out to homeowners in August, 1990. Some wells may be even deeper. The survey also covered quantity and quality of water. Homeowners indicated that, at present, both are poor. With the area's shallow bedrock, this situation can only become worse. Of the responses returned, 25 out of 32 reported at least one kind of problem with their water supply. These problems range from just needing filters, bad odors, very poor water quality, and even health hazards. With on-site septic systems and increased development of the subdivision, there is a growing potential for even worse water quality and more health hazards. 07113-002:430-91:D6: Rnai 19 On -Site Wastewater Disoosal Most of the residences in the study area have individual septic tanks. Homeowners did not report as many problems as there were with water wells; perhaps because many of the septic systems in the area are self -installed. Of 32 responses, nine reported problems with their septic system. These problems ranged from odor to fluid surfacing and running down driveways. ADEC Wastewater Disposal Regulation 18 AAC 72, requires a minimum distance of six feet from the bottom of a soil absorption system to any bedrock, clay, or other impermeable layer. The distance to bedrock in Monashka Bay is less than six feet in most areas. These regulations also require permeable soils for the leachfield, and a minimum cover of two feet. This creates the need for a mound -type septic system on many of the platted lots. The geologic nature of the study area along with the high rainfall makes an on-site septic system expensive to construct and difficult to maintain. Individual Hardships The current on-site water and wastewater situation in the study area has caused some economic hardship to individuals wishing to sell their homes and businesses. Most lending agencies will not approve a home loan without an engineered and approved septic system; and sometimes, a new well. The other option is connection to community water/wastewater systems. Costs for constructing an approved mound -type septic system have been as high as $52,000. Proposed Water and Wastewater Project The benefits of extending the City of Kodiak water and wastewater systems to serve the Monashka Bay study area are obvious. The following are immediate incentives for installing the system: • Problems with contaminated wells, waterborne disease and low yields will be eliminated. • Malfunctioning septic tanks would be upgraded or abandoned (depending on selected wastewater collection alternative). 07113-002:6-30-91:D6: FIne1 20 • Homeowners would realize an immediate benefit in lower fire insurance rates. By increasing the coverage from a Zone 8/9 to a Zone 4, insurance rates for a nominal $125,000 house would drop from approximately $800 to $350. • The new community sewer and water system would meet lender's requirements; and allow resale and development of residential and commercial properties in the study area. Aside from the typical inconveniences during pipeline construction (i.e. short-term traffic disruption, dust, noise, etc.) the following aspects of a community system should be considered: • Monthly user charge to homeowners to operate and maintain wastewater and water systems. • Repayment of debt for construction of the wastewater and water mains. The project could be partially, or completely, funded by State revolving loan funds or Municipal Bonds. Sources of revenue can include tap -on charges, property tax assessments, monthly user fees, or a special district levy. • Possibility of future annexation into the City of Kodiak as a condition to being served. • Strong planning and zoning regulations would be needed to maintain the existing lot size and designated land use in the study area. There is a possibility that some platted lots could be subdivided if community water and wastewater systems are constructed. There should be no adverse environmental impacts from the utility project if proper construction methods and clean-up are followed. 07113-002:430-91:D6: Fines 21 CHAPTER 5 DEVELOPMENT AND EVALUATION OF ALTERNATIVES 07113-0021-591:D5:Dratl 1 CHAPTER 5: DEVELOPMENT AND EVALUATION OF ALTERNATIVES DISCUSSION/PHASING OF IMPROVEMENTS Two alternatives for the wastewater collection system are reviewed; both systems are a combination of gravity piping and lift stations/force mains to ultimately transport wastewater to the City of Kodiak's Pump Station No. t on NE Rezanof Drive. The water system is an extension of the City's system, so a single piping system alternative is reviewed which meets City/ADEC standards, and provides for residential class fire protection. Other alternatives for wastewater and water systems were considered during the initial stages of this facilities plan, including: • Wastewater Separate wastewater treatment facility, with ocean discharge • Water Low -head pressure sewer systems Vacuum sewer systems Separate water treatment facility and supply source The above alternatives were not considered to be feasible due to high installed costs and very expensive operation and maintenance costs as compared to extending the City of Kodiak wastewater and water systems to serve the study area. A "no -action" alternative for wastewater and water is also addressed in this review. This is reflective of continued use of on-site septic systems and individual wells. The study area has been divided into discrete areas of service, based on topography and proximity to existing City utility piping, for purposes of analysis and to make logical project elements if funding for construction is spread over several years. Phases I through III include the existing subdivisions and Phase IV includes the "Residential Reserve", which is undeveloped lands owned by KIB. 07113002:4-30-91:D6:Fna1 22 COST ESTIMATING CRITERIA Accuracy: The cost estimates presented in this report are categorized as an "Order -of -Magnitude Estimate" by the criteria established by the American Association of Cost Engineers. These are approximate estimates made without detailed engineering information. Sources of Cost Information: In preparing the estimated costs, the following information was used: • Review of recent bid tabulations for wastewater/water work in Kodiak, Unalaska, and other similar projects; • Discussions with local contractors and estimators; • Preliminary quotes from suppliers; • Use of cost curves and generally accepted unit costs; and • Existing utility rates and labor costs for the Kodiak area (0&M costs). Associated Costs to Construct Project: Additional professional and administrative services will be required to implement the project. These include the following: • Engineering design, • Construction administration, • Start-up and initial operations, and • Administrative services and financial management. The above services will likely be provided by KIB and an engineering consultant, an allowance of 20 percent of construction costs is included for these services. Cost Basis: All construction costs are on a present -worth basis (19911. The discount rate, or cost -of - money rate, is 8.5 percent where appropriate. Operation and Maintenance (0&M) costs are also on a present -worth basis (19911. The projected rates (effective July, 1991) to be charged by the City of Kodiak for Service District No. 1 water and wastewater services are used in 0&M calculations. An average power cost of $0.16 per kilowatt-hour, and an average labor rate of $25 per hour (with 01113-002:4-30-91:D8: Final 23 fringes) are used for present -worth 0&M estimates. Planning Period: A period of 20 years is used for planning and analyzing project alternatives and costs. Service Life: The following service life is assigned to equipment and piping. For practical purposes, only pumping and certain treatment facility equipment are impacted since the estimated service life is less than 20 years. • Piping and Appurtenances 50 years min. • Structures and Tanks 35-50 years • Pumps 15 years • Treatment Process Equipment 15-20 years • Land Infinite WASTEWATER Conventional Gravity Sewers A conventional gravity wastewater collection system for the study area would consist of a combination of larger diameter sewer lines (i.e., six-inch minimum) and lift stations with four -inch and six-inch force mains. This system would convey raw sewage from the study area; all on-site wastewater systems (i.e. septic tanks) would be abandoned when connecting residences into new mains. The conventional system uses ductile iron piping, and is laid to grade with standard concrete manholes. Lift stations would be either wet well/dry well or submersible type with solids passing pumps. Design/construction criteria and technical references include: • City of Kodiak requirements • ADEC Regulation 18 AAC 72 • Recommended Standards for Sewage Works, ("Ten -States Standards"), Great Lakes - Upper Mississippi River Board of Sanitary Engineers, 1978. Figure 5-1 and Figure 5-2 depict the layout of the proposed conventional gravity system; refer to Table 5-1 for estimated construction costs of the system, and Table 5-2 for 0&M Costs. 07113-002:4-30-8196AF .l 24 E SCALE: 1" = 600' � P SYll OSP � 1' • LEGEND o� O O W v HOUSE SEWER MAN SEWER CLEA •' OA O LIFT STATIOM b O O NEW SEWER c 4 NEW FORCE O ••••••••••.. PHASING 8 '0 ��RAVITY SEWER SYS PHASING MAP BAY, KODIAK, ALASKA 4/29191 Table 5-1 PHASE 3 CONSTRUCTION TOTAL: WITHOUT SERVICE CONNECTIONS: WITH SERVICE CONNECTIONS: $1,648,000 $2,444,500 PHASE 4:•" QUANTITY UNITS UNITCOST TOTALCOST GRAVITY SEWER, 8 INCH: 15.606 LF $95.00 $1,482,570 GRAVITY SEWER, 6 INCH: 1,618 LF $87.00 $140,801 FORCE MAIN. 4INCH: 1,474 LF $68.00 $100,225 FORCE MAIN, 6 INCH: 2,254 LF $76.00 $171,319 MANHOLES: 34 EA $260000 $88665 CLEANOUTS: 10 EA $1,250.00 $13,005 LIFTSTATION: 5 EA $70,000.00 $323,680 ROAD BORING: 2 EA $17,500.00 $40,460 STUB OUT FOR HOUSE SERVICE: 125 EA $500.00 $62,713 PHASE 4 CONSTRUCTION TOTAL: $29423,438 CONNECT TO EXISTING SYSTEM: GRAVITY SEWER, 8 INCH: 3,000 LF $95.00 $285,000 MANHOLES: 11 EA $2,600.00 $28,600 CONNECT/NEW LINES CONSTRUCTION TOTAL: $313,600 SUBTOTALS OF CONSTRUCTION COSTS ENTIRE PROJECT: PHASE 1.111 ONLY (INCL. TIE IN): $8,690,438 WITHOUT SERVICE CONNECTIONS: WITH SERVICE CONNECTIONS: $4,624,000 $6,267000 TOTALS, INCLUDING ENGINEERING AND ADMINISTRATION (at 20% of Construction Costs): ENTIRE PROJECT: $10,428,526 PHASE I -III ONLY (INCL. TIE IN) WITHOUT SERVICE CONNECTIONS: $5,548,800 WITH SERVICE CONNECTIONS: $7,520,400 ` Service stub to all platted lots. Service connections to existing houses only. Phase 4 quantities are obtained by using same density and utility cost/lot figures as Phases 1-3. 4/29191 Table 5-2 MONASHKA BAY ALTERNATIVE 1: CONVENTIONAL GRAVITY SEWER ANNUAL OPERATION AND MAINTENANCE COST* (PRESENT WORTH) DESCRIPTION 1 Labor: 2 People 15 hours/wk @ $25.00/hr (incl. fringe): 2 Power: Use$0.16/kWh 6 small Stas. @ $8,400/yr. 2 Large star @ $4,900/yr. ANNUALCOST $39,000 $13,300 3 Misc. Maintenance, Vehicle & Spare Parts. Emergency Repair for Pump Stas. $11,000 TOTAL $63,300 ' O&M Costs are based on full buildout of Phases 1-3, and don't include City of Kodiak Surcharge for wastewater treatment. 429/91 Variable Grade Effluent System The variable grade effluent system (VGES) is considered an innovative/alternative system by ADEC and EPA. The collection system utilizes a combination of gravity piping and lift stations with force mains to transport the wastewater to the City of Kodiak system (as does the conventional system). VGES, however, incorporates an upgraded, on-site septic tank to remove solids and grease, so the service lines and collection system piping are conveying only a supernatant, or effluent. Typical VGES service details, for both gravity and pumped versions, are shown on Figure 5-5. The removal of solids in the septic tank allows for smaller piping, cleanouts instead of manholes, and light-duty lift station pumps. The gravity piping design is not "restricted" by constant, minimum grades and minimum pipe sizes (as required in conventional gravity systems with solids in the waste stream). VGES piping is designed based on hydraulic grade lines, and can have low points (siphons). A major benefit of using the hydraulic gradient design approach is a shallower depth of bury (i.e. four to six feet); a very important consideration where there is shallow bedrock, as is found at Monashka Bay. The individual septic tanks would require pumping on a regular basis (i.e. one to two years) to assure that solids, grease, etc., would not overflow into the collection system. Design/construction criteria and technical references include: • ADEC Regulation 18 AAC 72 • Alternative Sewer Systems, (MOP No. FD -72), Water Pollution Control Federation, 1986. Figure 5-3 and Figure 5-4 depict the layout of the proposed VGES sewer; refer to Table 5-3 for estimated construction costs of the system, and Table 5-4 for 0&M Costs. No Action Under the "no action" scenario, existing on-site systems would continue to be used in the study area. This has proven to be less than satisfactory, and more important, a growing health hazard to the residents. As the population grows, with the potential of more individual septic systems and wells, the situation will only worsen. The ADEC office in Kodiak has indicated that there have been several confirmed cases of contaminated wells (due to septic systems), including a hepatitis outbreak in one family. 07113 002:430-91:D6:hn.I 25 i P t� _ _MATCHLINE n SEPTIC SEPTIC TANK PUMP VALVE PUMPED SERVICE GRAVITY SERVICE SERVICE SERVICE � VGES MAIN (4' OR 6') VGES MAIN (4' OR 6-) hv]R VARIABLE GRADE EFFLUENT SYSTEM (VGES) 4/s, Flgure HDR kvc. MONASHKA BAY, KODIAK, ALASKA 5-5 VGES MAIN, 4 INCH: VGES MAIN, 6INCH: Table 5-3 LF $68.00 $244,800 MONASHKA BAY ALTERNATIVE 2: 5,250 LF $76.00 $399,000 VARIABLE GRADE EFFLUENT SYSTEM (VGES): LF $88.00 $158,400 PHASE 1: QUANTITY UNITS UNIT COST TOTAL COST VGES MAIN, 4INCH: VGES MAIN, 6INCH: 3,450 LF $68.00 $234,600 FORCE MAIN, 4 INCH: 4,350 LF $76.00 $330,600 FORCE MAIN, 6INCH: 600 LF $68.00 $40,800 LIFTSTATION: 1,350 LF $76.00 $102,600 ROAD BORING: 2 EA $70,000.00 $140,000 ABANDON EXISTING SEPTIC SYSTEMS: I EA $15,000.00 $15,000 STUB OUT FOR HOUSE SERVICE:' 48 EA $800.00 $38,400 SERVICE CONNECTION TOTAL: 62 EA $300.00 $18,600 HOUSE SERVICE CONNECTION, GRAVITY: -23 $327,000 HOUSE SERVICE CONNECTION, STEP: '• EA $9,000.00 $207,000 WITHOUT SERVICE CONNECTIONS: 25 EA $10,000.00 $25pp00 SERVICE CONNECTION TOTAL: $99$"4,600 S457,000 PHASE I CONSTRUCTION TOTAL: WITHOUT SERVICE CONNECTIONS: WITH SERVICE CONNECTIONS: $686,000 51,143,000 PHASE 2: QUANTITY UNITS UNIT COST TOTAL COST VGES MAIN.4 INCH: VGES MAIN, 6INCH: 3,900 LF $68.00 $265,200 VGES MAIN, 8INCH: 3,750 LF $76.00 $285,000 FORCE MAIN, 6INCH: 2.400 LF $88.00 $211,200 LIFTSTATION: 1.500 LF $76.00 $114,000 ROAD BORING: 1 EA $50,000.00 $50,000 ABANDON EXISTING SEPTIC SYSTEMS: 3 EA $15,000.00 $45,000 STUB OUT FOR HOUSE SERVICE;- 32 EA $800.00 $2.5,600 75 EA $300.00 $22,500 HOUSE SERVICE CONNECTION, GRAVITY:-- 13 HOUSE SERVICE CONNECTION, STEP:•' EA $9,000.00 $117,000 19 EA $10,000.00 $190,000 SERVICE CONNECTION TOTAL: $307,000 PHASE 2 CONSTRUCTION TOTAL: WITHOUT SERVICE CONNECTIONS: WITH SERVICE CONNECTIONS: , 000 $$996$996, 000 PHASE 3: QUANTITY UNITS UNIT COST TOTAL COST VGES MAIN, 4 INCH: VGES MAIN, 6INCH: 3,600 LF $68.00 $244,800 VGES MAIN, 8INCH: 5,250 LF $76.00 $399,000 FORCE MAIN. 6INCH : 1.800 LF $88.00 $158,400 LIFTSTATION: 900 LF $76.00 $68,400 ROAD BORING: 1 EA $50,000.00 $50,000 ABANDON EXISTING SEPTIC SYSTEMS: I EA $15,000.00 $15,000 STUB OUT FOR HOUSE SERVICE:' 34 EA $800.00 $27,200 106 EA $300.00 $31,800 HOUSE SERVICE CONNECTION. GRAVITY 13 HOUSE SERVICE CONNECTION, STEP EA $9.000.00 $117,000 :'• 21 EA $10,000.00 $210,000 SERVICE CONNECTION TOTAL: $327,000 PHASE 3 CONSTRUCTION TOTAL: WITHOUT SERVICE CONNECTIONS: WITH SERVICE CONNECTIONS: $99$"4,600 $ ,,600 429191 Table 5-3 PHASE4:"` QUANTITY UNITS UNITCOST TOTALCOST VGES MAIN, 4 INCH: VGES MAIN. 6INCH: 6.329 LF $68.00 $430,379 FORCE MAIN, 4 INCH: 7,716 LF $76.00 $586,439 FORCE MAIN, 6INCH: 347 LF $68.00 $23,582 ATION: 2,168 LF $76.00 $764,730 ROAD ROADLIFTSBORING: 2 EA $60,000.00 $138,720 STUB OUT FOR HOUSE SERVICE: 3 140 EA $15,000.00 $43,350 EA $300.00 $42,000 PHASE 4 CONSTRUCTION TOTAL: $1,429,200 CONNECT TO EXISTING SYSTEM: GRAVITY SEWER, 8 INCH: 3,000 LF $95.00 $285,000 MANHOLES: I1 EA $2,600.00 $28,600 CONNECT/NEW LINES CONSTRUCTION TOTAL: $313,600 SUBTOTALS OF CONSTRUCTION COSTS ENTIRE PROJECT: PHASE 1-II1 ONLY (INCL. TIE IN): $5,510,400 WITHOUT SERVICE CONNECTIONS: WITH SERVICE CONNECTIONS: ,990,200 $2 $2,081,200 TOTALS INCLUDING ENGINEERING AND ADMINISTRATION (at 20% of Construction Costs): ENTIRE PROJECT: PHASE I-III ONLY (INCL. TIE IN) $6,612,480 WITHOUT SERVICE CONNECTIONS: WITH SERVICE CONNECTIONS: $3,588,240 $4,897,440 ` Service stub to all platted lots. Service connections to existing houses. *** Phase 4 quantities are obtained by using same density and utility cost/lot figures as Phases 1-3. 429191 Table 5-4 MONASHKA BAY ALTERNATIVE 2: VARIABLE GRADE EFFLUENT SYSTEM (VGES) ANNUAL OPERATION AND MAINTENANCE COST* (PRESENT WORTH) DESCRIPTION I Labor. 2 People 15 hours/wk @ $25.00/hr (incl. fringe) 2 Power: Use$0.16/kWh 2 small stas. @ $8,000/yr. 2 Large Stas. @ $4,900/yr. 3 Misc. Maintenance. Vehicle & Spare Parts, Emergency Repairs for Pump Stas 4 Pump Septic Tanks:" 243 Services @ 18 mo. intervals. figure 160 tanks/yr. @ $275/tank ANNUALCOST $39,000 $12,900 $11,000 $44,000 TOTAL $106,900 O&M Costs are based on full buildout of Phases 1-3, and don't include City of Kodiak Surcharge for wastewater treatment. " Since the VGES requires no solids in wastestream, it is assumed that user charges would include periodic, regular septic tank pumping. 4/29/91 EXISTING CITY OF KODIAK WASTEWATER FACILITIES The City of Kodiak operates an activated sludge wastewater treatment plant. The plant headworks screens were recently upgraded and it appears there is adequate capacity in the facility to handle existing and ultimate flows from the study area. The following plant capacity information was provided by the City of Kodiak operations staff': Design Criteria Minimum Flow 1.3 MGD Average Daily Flow 2.3 MGD Maximum Flow 4.2 MGD Design Population 9,500 people Monashka Bay Study Area Ire: Chapter 4) Average Daily Flow* Immediate 0.18 MGD Ultimate 0.29 MGD Peak (Maximum) Daily Flow* Immediate 0.22 MGD Ultimate 0.38 MGD Population Projections: Immediate 578 people Ultimate 1,341 people * Includes allowances of 100,000 gpd for landfill leachate. At the present time the plant is treating average daily flows in the range of 1.8 to 2.2 MGD. The facility has experienced instantaneous peak flows as high as 5.5 MGD, which occurred during a period of high rainfall [contributing to Infiltration/Inflow (1/1) from the established areas of town]. The City intends to study the 1/1 flow contributions in 1991/92; with future corrective work resulting from the study. A new wastewater collection system for the study area would have very minimal I/I; therefore the additional flows from Monashka Bay should not overload the Kodiak plant, either hydraulically or organically. However, a very important consideration for the City is whether there will be new growth within the City limits which would contribute to increased flows to the treatment plant. For instance, Near Island has the potential for considerable commercial and industrial development. The University of Alaska Fisheries Technical Center, located on Near Island, is scheduled for completion in 1991. 07113.002:6-30-91:D6:F.n.] 26 Wastewater flows from this building complex will be conveyed to the City treatment plant utilizing a lift station. Initial flows will be very low, but ultimate flows could reach 0.05 to 0.14 MGD 7. The proposed Monashka Bay study area collection system will convey wastewater flows to the Service District's Pump Station No. 1 (P.S. #1), located near the Bayside Fire Station on Rezanof Drive. This Pump station presently lifts wastewater from Service District No. 1 and the northeast end of the City limits to the treatment plant. The existing capacity of P.S. #1 is 320 gpm at 105 feet total dynamic head (TDH); with future, planned capacity expansion to 500 gpm at 206 TDH. Given the present operating conditions, the P.S. #1 capacity is adequate for the current flows as well as the immediate flows (re: Chapter 4) from the study area. The planned expansion to 500 gpm should be adequate for the areas served by the City and the Service District, as well as projected ultimate flows from the Monashka Bay study area. WATER Water Distribution System The water distribution system would be an extension to the City of Kodiak system, and would be constructed of ductile iron pipe with copper service lines to the curb box. Mains would have minimum six foot cover, or extruded styrofoam insulation if shallower, to prevent freezing. Design/construction criteria include: • City of Kodiak requirements • ADEC Regulation 18 AAC 80 • Recommended Standards for Water Works, ("Ten States Standards"), Great Lakes - Upper Mississippi River Board of State Public Health and Environmental Managers, 1987. Figure 5-6 and Figure 5-7 depict the layout of the proposed water distribution system; refer to Table 5-5 for estimated costs of the piping, and Table 5-6 for 0&M Costs. No Action Under the "no action" scenario for water supply, residents would continue to use individual wells within the study area. As previously discussed, ADEC has confirmed that several wells in Monashka 07113-002:4-30 91:D6:FIna1 27 F SCALE: 1" = 600' � P S� � P � � O Del PH '64 d a rt • LEGEND o p• .. Ip HOUSE O NEW WATERLINE I - o 00 p w FIRE HYDRANT •■■••••■■•. PHASING BOUND ' 0 p• ED WATER SYSTEM PHASING MAP A BAY, KODIAK, ALASKA _ MA Q m 1 f t� cl Table 5-5 MONASHKA BAY COMMUNITY WATER DISTRIBUTION SYSTEM PHASE I: QUANTITY UNITS UNIT COST TOTAL COST DIP WATER MAIN, S INCH: DIP WATER MAIN, 10 INCH: 6,600 LF $90.00 $594,000 FIRE HYDRANTS: 1,050 LF $100.00 $105,000 HOUSE SERVICE CONNECTIONS, 314 INCH- 11 EA 53,500.00 538500 ROAD BORING: 66 EA $750.00 $49,500 ABANDON EXISTING WELLS: 1 EA $17,500.00 S17,500 2 7 EA $800.00 $21,600 PHASE (CONSTRUCTION TOTAL: PHASE 2: $826,100 QUANTITY UNITS UNITCOST TOTAL COST DIP WATER MAIN, 8INCH: DIP WATER MAIN, 10 INCH: 5'250 LF $90 $742,500 FIRE HYDRANTS: 3.900 LF $10000 .0 $390,000 HOUSE SERVICE CONNECTIONS, 314 INCH: 17EA $3,500.00 AB ABANDON EXISTING WELLS: 88 EA $750.00 $59,500 $66000 PHASE 2 CONSTRUCTION TOTAL: 58 E'A S800.00 $46,400 PHASE 3: $1,304,400 QUANTITY UNITS UNIT COST TOTAL COST DIP WATER MAIN, 8INCH: DIP WATER MAIN, 10 INCH: 9,350 LF $90 FIRE HYDRANTS: 3,100 LF .00 $100.00 5841,500 $310,000 HOUSE SERVICE CONNECTIONS, 3/4 INCH: 16 EA $3,500.00 $56,000 ROAD BORING: 89 EA $750.00 $66,750 ABANDON EXISTING WELLS: I EA $17,500.00 $17,500 PHASE 3 CONSTRUCTION TOTAL: 80 EA $800.00 $64,000 PHASE 4:• $1,355,750 QUANTITY UNITS UNIT COST TOTALCOST DIP WATER MAIN, S INCH: DIP WATER MAIN, 10 INCH: 13'988 LF $90.00 $1,258,920 FIRE HYDRANTS: 4653 , LF $100.00 $465,300 HOUSE SERVICE CONNECTIONS, 3/4 INCH: 75 EA $3,500.00 $89,012 ROAD BORING: 140 EA $750.00 $105,000 I EA $17,500.00 $17,500 PHASE 4 CONSTRUCTION TOTAL: LOOP LINE FROM UPPER RESERVOIR: $1,935,732 DIP WATER MAIN, 10 INCH: 6" GATE VALVE AND PLUG: 4,400 LF $100.00 $440,00000 5 EA $900.00 54 5 LOOP CONSTRUCTION TOTAL: $444,500.00 Table 5-5 SUBTOTALS Or CONSTRUCTION COSTS ENTIRE PROJECT: PHASE I -III ONLY (INCL LOOP LINE): $5,866,482 aa,rw;tm TOTALS INCLUDING ENGINEERING AND ADMINISTRATION (at 20% of Construction Costs): ENTIRE PROJECT: PHASE I -III ONLY (INCL. LOOP LINE): $7,039,778 $4,716,900 Phase 4 quantities are obtaiined by using same density and utility cosUlot figures as Phases 1-3. 429/91 Table 5.6 MONASHKA BAY COMMUNITY WATER DISTRIBUTION SYSTEM ANNUAL OPERATION AND MAINTENANCE COST* (PRESENT WORTH) DESCRIPTION ANNUALCOST 1 labor: 2 People S hours/wk @ $25.00/hr (incl. fringe): $20,800 2 Misc. Maintenance, Emergency Repairs, Vehicle & Spare Parts: $5,000 TOTAL $2g 800 O&M Costs are based on full buildout of Phases 1-3, and don't include City of Kodiak Surcharge for water treatment. 429/91 Bay have tested positive for bacterial contamination. Also, at least one well tested positive for benzene contamination, (i.e. gasoline, fuel oil, or diesel). Wells drilled in shallow bedrock, without proper grout seals, can be contaminated by uncontrolled pollutants at or near the surface. A proportionately large number of respondents to the recent KIB water/sewer survey for the Monashka Bay study area indicated problems with well water quality and quantity. Fire Protection Requirements The main criteria for sizing and placement of the water distribution system is fire protection. In order to meet current Insurance Service Office (ISO) fire suppression capabilities5, thus lowering individual fire insurance rates as well as enhancing public fire protection, the following minimum criteria should be incorporated in the final design: • The system shall be capable of providing a minimum residential fire flow of 1,000 gpm, sustainable for two hours; • The system shall be capable of providing a minimum commercial/industrial fire flow of 3,500 gpm sustainable for three hours; • The minimum residual pressure, anywhere in the system, during a fire event should be 20 psi; • The minimum static pressure within the system should be 40 psi, the maximum should be 95 psi; • Nominal hydrant spacing of 600 feet in residential areas; "as needed" in areas with higher flow requirements; and • Storage volume should be sufficient to include: one day peak demand (refer to Chapter 4) fire demand (120,000 gallons for residential, and 630,000 gallons for commercial/industrial) "Operational" storage to be utilized when demands on the system exceed the system supply. I 07113-002 4-30�91:D6:F.n.i 28 Recommended storage volumes are: • 315,000 gallons for Phases 1 -III • 950,000 gallons for the ultimate system (Phases I-IV) EXISTING CITY OF KODIAK WATER FACILITIES The City of Kodiak water supply system presently utilizes water from one reservoir on Monashka Creek, and three reservoirs on Pillar Creek; with Pillar Creek utilized as the back-up supply. Raw water is pumped to an open reservoir located above town at an elevation of 354 feet. Designated the "Upper Reservoir", this impoundment has an approximate storage volume of 30 million gallons. This provides for more than adequate fire flow/domestic use, even when fish processing facilities are in full production. Water from the Upper Reservoir is disinfected (flow -paced chlorination) as it enters the City distribution system. The existing water distribution piping system is adequate for fire flows and domestic demands for the current area served (i.e. City of Kodiak and Service District No. 1). Preliminary hydraulic calculations indicate that Phase I of the study area can probably be adequately served by extending the water main located on Otmeloi Way. However, for Phases II, III, and IV to have adequate fire/domestic flows, a minimum ten -inch main from the Upper Reservoir would have to be installed to "loop" the proposed study area system. Based on discussions with the City of Kodiak; this "loop -line" should be installed as a 18 -inch diameter line to improve the flow characteristics for the northeast part of town. It is assumed that the City would participate in costs for oversizing the line. This piping alignment is shown on Figure 5-7. It is important to note that the City of Kodiak has recently retained an Engineering Consultant to review the adequacy of their water treatment/storage facilities along with the primary distribution system into downtown. In light of the recent amendments to the EPA Safe Drinking Water Act covering the Surface Water Treatment Rule and the Coliform Rule, the City will probably be required to construct a new water filtration plant and accompanying water storage to meet EPA and ADEC requirements. If the Monashka Bay study area is to be served by City water facilities, the immediate and ultimate flow and storage requirements for Monashka Bay should be considered when planning for future improvements. The proposed "loop -line" should also be considered in this plan; including pumping requirements and siting of storage facilities. 07113002:4 30-91:06:hn.J 29 CHAPTER 6 RECOMMENDED IMPROVEMENTS 07113 002:1 1 CHAPTER 6: RECOMMENDED IMPROVEMENTS INTRODUCTION In Chapter 5, two alternatives for gravity sewage collection were developed and evaluated. Although one alternative has a lower estimated construction cost, it has a higher O&M cost. There are several reasons to retain both system alternatives as sub -options of a recommended "gravity sewer system" in this report, including: • The preliminary, "order -of -magnitude" cost estimates show the main construction costs to be a 35 percent differential, but if service line costs are considered, this difference becomes 30 percent. The range of "order -of -magnitude" cost estimates is minus 30 percent plus 50 percent. • Depending on funding sources, the cost of installing the service line land new septic tank for the VGES, if applicable) may, or may not, be eligible for grant funding and/or loan monies. • A preliminary analysis of the house service configuration, for Phases I through III, shows that approximately 40 more services (18 percent of the total lots) would require Pumping with the VGES versus the conventional gravity collection system. This is due to the VGES mains having a shallower depth of bury. • The VGES system is considered an innovative and alternative (I/A) system, as is the grinder pump/pressure sewer system at Service District No. 1. In the past, EPA and ADEC grant funding favored I/A systems by giving a high priority rating for full funding. With the loss of this incentive, KIB and the residents of Monashka Bay may want the option of a conventional, proven collection system with considerably lower 0&M costs over the service life of the project. This was the general opinion of residents at the recent public hearing. It is the engineers' recommendation that the final decision between conventional gravity and VGES sewage collection systems be made at the beginning of the design stage, where more definitive costs can be developed, the source of financing known, and detailed design information is available. 07113-002:4-30-81:06: Final 30 The recommended water distribution system was developed in the previous Chapter, extending the existing City system is the best alternative. PUBLIC PARTICIPATION In developing the recommendations of this facilities plan, public meetings were held on August 22, 1990 and October 30, 1990 at the Bayside Fire Station. A formal public hearing was held on February 12, 1991 at the KIB Assembly Chambers. At the public hearing in February, the residents were in general agreement for the need to construct a community water and wastewater system. Appendix A contains records of the two public meetings and the public hearing. Written comments from the residents during the hearing process are also included. WASTEWATER Detailed Description/Project Phasing The recommended alternative for wastewater collection and treatment is the construction of a gravity collection system (with lift stations as required) and transport of the sewage to the City of Kodiak Treatment Plant. Preliminary design of the proposed collection system considered two options, a conventional gravity system and the VGES sewer. As previously discussed, it is recommended that these two options be refined in the initial design stage; and the final decision on the system and details made at that time. The following is a recap of the preliminary design layout quantities for the two gravity system options. Conventional Gravity Sewer System - Description Phase 1 -III Phase IV 8 -inch piping 27,000 If 15,600 If 6 -inch piping 2,800 If 1,600 If 6 -inch force main 3,900 If 2,250 If 4 -inch force main 2,550 If 11500 If 07113-002:4-30-91:D6:Fm.1 31 Lift Stations 8 5 Std. Manholes 59 34 VGES Sewer: Description Phase 1 -III Phase IV 8 -inch piping 4,200 If 0 6 -inch piping 13,350 If 7,700 If 4 -inch piping 10,950 If 6,350 If 6 -inch force main 3,750 If 2,200 If 4 -inch force main 600 If 350 If Lift Stations 4 2 New Septic Tanks 243 140 The Monashka Bay study area has been divided into four phases to allow for staged funding and construction. The boundaries for the phases are somewhat arbitrary, however, they reflect a logical sequence of construction as determined by topography, development, and proximity to existing City of Kodiak water and wastewater lines. Phase 1,11, and III include the subdivided and platted properties of the study area; Phase IV is undeveloped. The estimated construction costs for the Phases 1 -III are relatively close (± 15 percent) to allow for financial planning of approximately equal, phased construction amounts. The column titled "Mainline and Services" reflects costs for installing services to existing residences only. Capital Costs The estimated present worth capital costs for design/administration and construction of the two gravity sewer system options were developed in Chapter 5, and are displayed below. Conventional Gravity Sewer System - Mainline Only Mainline and Service 1. Phase $1,539,600 $1,989,000 07113-002 4-30-91:D6:F,n.1 32 2. Phase II 1,655,280 2,221,680 3. Phase III 1,977,600 2,933,400 4. Phase IV 2,908,126 2,908,126 5. Connect to 1,193,520 1,585,920 Existing System 376.320 376,320 TOTAL (1-3 & 5) $5,548,800 $ 7,520,400 TOTAL (1-5) $8,456,926 $10,428,526 VGES Sewer: Operation and Maintenance Costs The estimated present worth Operation and Maintenance (O&M) costs for the two gravity sewer system options were developed in Chapter 5, and are displayed below. These cost figures are based on constructing Phases I through III and do not include any surcharge for utilizing the City of Kodiak's collection system and wastewater treatment plant. Description Total Annual O&M Cost/Service* Conventional Gravity Sewer $ 63,300 $260.49 VGES Sewer $106,900 $439.92 * Annual cost based on 243 services, which is full buildout of Phase 1 -III. Effective July 1, 1991, the City of Kodiak sewer charge is projected to be $27 per month. Service District No. 1, which is adjacent and just south of the study area, would also raise the monthly user 07113-002 4-30-91:06:F,n.l 33 Mainline Only Mainline and Service 1. Phase 1 $ 823,200 $1,371,600 2. Phase II 1,195,200 1,563,600 3. Phase III 1,193,520 1,585,920 4. Phase IV 1,715,040 1,715,040 5. Connect to Existing System 376.320 376,320 TOTAL (1-3 & 5) $3,588,240 $4,897,440 TOTAL (1-5) $5,303,280 $6,612,480 Operation and Maintenance Costs The estimated present worth Operation and Maintenance (O&M) costs for the two gravity sewer system options were developed in Chapter 5, and are displayed below. These cost figures are based on constructing Phases I through III and do not include any surcharge for utilizing the City of Kodiak's collection system and wastewater treatment plant. Description Total Annual O&M Cost/Service* Conventional Gravity Sewer $ 63,300 $260.49 VGES Sewer $106,900 $439.92 * Annual cost based on 243 services, which is full buildout of Phase 1 -III. Effective July 1, 1991, the City of Kodiak sewer charge is projected to be $27 per month. Service District No. 1, which is adjacent and just south of the study area, would also raise the monthly user 07113-002 4-30-91:06:F,n.l 33 fee to an estimated total charge of $39. The Service District maintains the sewer system and lift stations; homeowners are responsible for individual grinder pumps. However, Service District No. 1 may be annexed into the City in the future. WATER Detailed Description/Project Phasina The recommended alternative for water treatment and distribution, including fire protection, is connection to the City of Kodiak water system. This would include construction of ductile iron water mains and installation of fire hydrants at required spacing. Copper water service stubs would be installed to the property line. The following is a recap of the preliminary design layout quantities for the water system. Description Phase 1 -III Phase IV 10 -inch piping 8,050 If 4,650 If 8 -inch piping 24,200 If 14,000 If Fire Hydrants 44 25 As previously discussed under the wastewater section of this chapter, the piping system for water distribution was also divided into four logical phases. Phases I, 11, and III include the subdivided and platted properties in the study area; Phase IV is undeveloped land owned by KIB. Capital Costs The estimated present worth capital costs for design/administration and construction of the water distribution system was developed in Chapter 5, and is displayed below. 1. Phase 1 $ 991,320 2. Phase II 1,565,280 3. Phase 111 1,626,900 4. Phase IV 2,322,878 5. Connect to Upper Reservoir* 533.400 TOTAL (1-3 & 5) $4,716,900 TOTAL (1-5) $7,039,778 * Costs based on 10 -inch line 0] 113-002:430-91:D6:F,na1 34 Operation and Maintenance Costs The estimated present worth O&M costs for the water distribution system is displayed below. The cost figures are based on constructing Phase I through Phase III and do not include any surcharge for utilizing the City of Kodiak's distribution system and water treatment works. Total Annual Cost/Service* $28,800 $118.52 * Annual cost based on 243 services, which is full buildout of Phase I - III. Effective July 1, 1991, the City of Kodiak water charge is projected to be $24 per month. The user charge for Service District No. 1 would also be raised to an estimated total charge of $34 per month. The Service District maintains the piping system within their boundaries. 07113-002#-30-81:D6:F.ne1 35 CHAPTER 7 IMPLEMENTATION AND FUNDING 07113-W2:1-5.91:D5:D.ft 1 CHAPTER 7: IMPLEMENTATION AND FUNDING IMPLEMENTATION The KIB and residents of the Monashka Bay study area have the responsibility of implementing the recommended improvements. Annexation into Service District No. 1 will allow the study area to obtain funding, and operate a community water and wastewater system. If this is not possible, KIB has the legal authority to form a utilities service area for purposes of constructing, operating, and maintaining a community water and wastewater system. The City of Kodiak must agree to provide water service and wastewater treatment for the study area, along with a fee structure the same as Service District No. 1, for the proposed project to be feasible. It is recommended that KIB and the City prepare an agreement on these issues as an initial step in implementing this project. PROJECT PRIORITY STATUS It is important that the proposed water and wastewater improvement project for the Monashka Bay study area be given a high priority by KIB, if the project is to be eligible for state grants and/or loan funding. The projects priority listing is typically prepared by KIB staff for review/approval by the Assembly. This listing is submitted to the legislature and ADEC in Juneau for consideration in prioritizing funding for each fiscal year. It can take from six months to two years for funds to be available for a project (with highest priority). SCHEDULE Table 7-1 presents a conceptual schedule for implementing the proposed project. Due to the various uncertainties (i.e. annexation or formation of a service area, funding source (s) etc.), the schedule serves more as a "roadmap" for future planning. 0)113-002:4-30-91:01:rin.1 36 TABLE 7-1 IMPLEMENTATION SCHEDULE ITEM TIME FRAME Complete Draft Facilities Plan Public Hearing January, 1991 Receive Comments/Complete Facilities Plan February, 1991 Annexation/Formation of Service Area April, 1991 Obtain Funding April -December, 1991 Begin Final Design August, 1991 -July, 1992 Complete Final Design August, 1992 Advertise for Construction Bids February, 1993 Begin Construction (Phase 1) February, 1993 Complete Construction (Phase 1) May, 1993 November, 1993 FUNDING SOURCES Potential funding sources for public water and sewer projects in Alaska include the following: 1 Direct Appropriation funds from the Alaska Legislature 2. Alaska Department of Environmental Conservation (ADEC) grants and/or revolving loan funds 3. Alaska Department of Community and Regional Affairs (DCRA) Federal Block Grants and Rural Development Assistance Grants 4. Farmers Home Administration (FmHA) Water and Sewer Loan/Grants and Emergency Community Water Assistance Grants (new program) 5. Economic Development Administration (EDA) grant monies available for communities experiencing economic hardships 6• Alaska Bond Bank, provides debt financing for financially stable communities 7. Municipal Bond Companies, private sector institutions providing debt financing It is important to note that U.S. Environmental Protection Agency (EPA) grant funds are no longer available for new sewer projects. The ADEC Alaska Clean Water Fund was partially financed by EPA as part of the "phasing out" of the old grants program. 07113-002A 30.9, 11:Finel 37 In reviewing the above listed potential funding sources, it is important to note that direct appropriations (#1) is certainly the best method of funding design and construction. The ADEC administered revolving loan programs (#2) provide low-interest loans (and possible grant funds) for water and sewer projects; however, there are currently no grant monies available to supplement the loan programs. The State Legislature (and Congress/EPA) appropriate monies on an annual basis. Please refer to Appendix E for details on eligibility, priority rating, application process, conditions, etc. for the two ADEC programs. The Alaska Clean Water Fund, 18 AAC 76 provides funding for wastewater systems only; and the State Funded Clean Water Account, 18 AAC 77 provides funding for both water and wastewater systems. The FmHA loan program (#4) may be an option; the submittal requirements can be rather rigorous. FmHA grant funds are sometimes awarded to supplement the loan monies, but often they are tied to an "ability to pay" formula. The DCRA and EDA grant programs (#3 and #5) are probably not applicable to this project unless KIB can find a special "niche" in one of the grant prequalifications. If KIB chooses to finance the project under a conventional municipal bond approach, the Alaska Bond Bank (#6) is preferable over use of private sector bond companies (#7). The Alaska Bond Bank provides certain services at no cost, including: • Financial Analysis • Set-up/work-up on a bond issue The above services would cost over $40,000 for a $1.5 million issue, if provided by a private sector bond company. In summary, KIB should work with their legislative representatives to secure direct appropriation funding for design and construction. If this is not possible, debt financing from either the ADEC revolving loan program or the Alaska Bond Bank should be considered. ESTIMATED USER FEES An estimated monthly user fee for the study area is difficult to derive until certain unknowns are resolved, including: • Will the City of Kodiak agree to provide wastewater and water service? • If so, will the required user fees charged Monashka Bay residents (for the City system) be equivalent to Service District No. 1 charges? What other requirements will the City 071 13002:4-30-91:06: F.nei 38 adopt? • Will the proposed improvements be constructed in phases, or as one project? Will a VGES system be constructed in lieu of a conventional gravity system? If the VGES is the selected alternative, potentially lower capital costs are traded for higher O&M costs. • If the City of Kodiak is required to construct a water treatment facility with enclosed storage, what is the impact on future user fees? Will the "loop line" for Monashka Bay require pumping? If grant funding is not available for design and construction of the proposed improvements, and a loan or bonded debt is used, will part (or all) of the debt service be included in user fees (rather than property taxes or special assessments)? The following table is an estimate of monthly user fees. These fees are based on the O&M costs derived in Chapter 6, which assumed full buildout of Phases I - III; and City fees at the same rate charged to Service District No. 1 (effective July, 19911, also identified in Chapter 6. Debt service for repayment of a "hypothetical" municipal bond or loan is included in the second fee calculations. ESTIMATED USER FEES (NO DEBT SERVICEI 1 Water: $34.00 per month 2. Sewer: a. Conventional Sewer Alternative: $48.50 per month b. VGES Alternative: $63.50 per month ESTIMATED USER FEES (WITH DEBT REPAYMENT*) 1 Water: $34.00 + $65.00 = $99.O0permonth 2. Sewer: a. Conventional Sewer Alternative: $48.50 + $76.00 = $124.5Opermonth b. VGES Alternative: $63.50 + $50.00 = $113.5Opermonth Assumes a 50 percent ADEC loan at 5 percent interest with 20 -years payback. Water Loan = $4.7 million/2; Sewer Loan = $5.5 million/2 (conventional) and $3.6 million/2 (VGES). 1 07113-002:4-30-91:D6: Final 39 ANNEXATION OR FORMATION OF SERVICE AREA Annexation to Service District No. 1 or the formation of a new Monashka Bay Service Area for constructing, operating, and maintaining a public water and sewer system is covered by the Kodiak Island Borough Code, Title 4, Service Areas. Either the annexation or formation of a new service area requires initiation by petition or by the assembly, and election by qualified voters. Annexation to Service District No. 1 is much more preferable to formation of a new service area. If a service area is formed, the KIB Assembly appoints members to a Board of Supervisors. These members serve out their initial term, which is staggered; then the qualified voters elect the Supervisors at a regular election. Typically members of a standing Citizens Advisory Committee are candidates for appointment if a service area is formed. PERMITS AND APPROVALS Construction of the recommended facilities would require several permits and approvals, including Alaska Department of Transportation and Public Facilities (DOT&PF) for work in a state right-of-way and road crossings. • Alaska Department of Fish and Game for stream and water course crossings. • ADEC approval for water and wastewater systems and improvements. • City of Kodiak approval for water and wastewater facilities which are an extension to their system. In addition, there will most likely be the need for easements from individual property owners; as well as the possibility of a U.S. Corps of Engineers permit for work near the shoreline (including areas classified as wetlands). If KIB applies for a grant/loan under the Alaska Clean Water Fund; an "Environmental Information" document will need to be submitted. Most of the required information is contained in this facilities plan. 07 113 002:4 30-91 D6:hn.l 40 MONASHKA BAY WATER/WASTEWATER ADVISORY GROUP a. Reed Oswalt 486-4486 (H) Box 722 486-4180 (W) Kodiak, AK 99615 b. Rick Holzshu 486-6852 Box 3265 Kodiak, AK 99615 C. Doug Mathers 486-4591 P. 0. Box 2916 Kodiak, AK 99615 d. Andy Cristaldi 486-3368 P. O. Box 4301 Kodiak, AK 99615 e. George Reith 486-5997 P. 0. Box 1771 Kodiak, AK 99615 f. Frank A. Bishop 486-3714 Box 2491 Kodiak, AK 99615 g. Mark White 486-5502 P. 0. Box 1132 Kodiak, AK 99615 h. Martha McKinney 486-5458 P. 0. Box 2037 Kodiak, AK 99615 i. Fred Turcott 486-5836 P. 0. Box 3051 Kodiak, AK 99615 j. Dave Sundberg 486-5327 SR 2055 Marmot Dr. Kodiak, AK 99615 k. Dick Diemer 486-5579 Box 2699 Kodiak, AK 99615 1. Jim Purdy 486-7661 P. 0. Box 2322 Kodiak, AK 99615 KODIAK ISLAND BOROUGH PUBLIC HEARING AGENDA MONASHKA BAY STUDY AREA 7:30 P.M., TUESDAY, FEBRUARY 12, 1991 1. INTRODUCTION: Ray Camardella, Director Engineering/Facilities Department 2. WATER AND WASTEWATER FACILITIES PLAN DISCUSSION: JIM VOGEL, HDR ENGINEERING Alternatives Reviewed in Plan Selected Alternatives for Water/Wastewater Preliminary Cost Estimates Construction User Fees 3. IMPLEMENTATION: Ray Camardella Jim Vogel 4. PUBLIC COMMENTS AND DISCUSSION Individuals will be asked for a formal statement Please limit discussion to 5 minutes Written comments are also accepted A representative of KIB Community Development Department will be available to answer questions Publisher's Affidavit UNITED STATES OF AMERICA State of Alaska " MT"EF1 w `WWryr ..:X TER FADILRIES PIER"�.' � #;.«� J �P °kb�"a�anraY+ruaarYr t OT?911A 1 CMYr anTwOar. f�hhhi i sav:s A.. YW4aYtPrm.arrrYtlfa MW BayR�aaa in �Y Yt�YdriffQ FadlIY4PYawilW4wY0M rM , mYw 4ttla KaOaII YYhhO Bqt FSSlrDhgrba Otlaa 4c0 tlr BayaNa Fig Drat ft 14th toy of Jewry. loci. EllahhMll �F Day Pub: J4a.?5.30, Feb. 1, S. c, loci SS: I, the undersigned, being first duly sworn, depose and say: I am editor or publisher of the Kodiak MIRROR, a daily newspaper published at Kodiak, Third Judicial Division, State of Alaska, and that the annexed printed notice was published in said newspaper in issues of the following dates: JCu�"c, L u -4 I01C1 I FL.(oru�ut;,�h, � iqG 1 xL- signature of Editor or Publisher SUBSCRIBED and SWORN to before me this day of ,19� NOTARY PUBLIC in and for the State of Alaska. My Commission expires �1�4A73 ;�- Monashka Bay Water/Wastewater Plan Public Hearing Kodiak Island Borough Assembly Chambers February 12, 1991 NAME L SIGN IN SHEET ADDRESS 0 C' PHONE 41^ L Cf a r C l i C2 -� z•L 1 -, - L 1 1 (-,-4, P( GCUk rL 7/0/ I �7— l / i-L_..L LLQ •/ �� —v L Cf a r C l i C2 -� z•L 1 -, - L 1 1 (-,-4, I �7— l 19 6 —v L^� .1 � {� �•�X-.. 1 % f.� t_ � a •Li �/ ( Q'? l �S,:i rlQ/ ✓lE k. � is L i V �` ['•/ IJP- �` ` .. �' i I �' ,) ��I �) ..i ^�., L Cf a r C l i C2 -� z•L 1 -, - L 1 1 (-,-4, NOTICE OF PUBLIC HEARING MONASHKA BAY WATER AND WASTEWATER FACILITIES PLAN FOR KODIAK ISLAND BOROUGH A public hearing will be held in the Kodiak Island Borough Assembly Chamber on Tuesday#February 12, 1991, at 7:30 p.m. to receive oral and written comments concerning the Water and Wastewater Facilities Pian for the proposed Monashka Bay Service Area. Interested persons are invited to attend. The Assembly Chamber is located at 710 Mill Bay Road in Kodiak. A copy of the draft Water and Wastewater available February 1, 1991 for review at Borough Engineering/Facilities Department Fire Station. Dated this 14th day of January, 1991. Facilities Plan will be the Kodiak Island. Office and the Bayside Ray Camardella, Director Engineering/Facilities Department Kodiak Island Borough Publish: Jan. 25, 30, Feb. 1, 6, 8. KODIAK ISLAND BOROUGH 710 Mill Bay Road Kodiak, Alaska SIGN -IN SHEET FOR: Monashka Bay Water/Wastewater Adv. Comm. Bayside Fire Station DATE AND TIME: 7:30 p.m., October 30, 1990 1. 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. 12. 17. No 19. 20. 21. 22. 23. 24. 25. 26. 27. 28. 29. 30. 31. 32. 33. 34. 35. 36. 37. 38. 39. 40. 41. 42. 43. 44. 45. TO Kodiak IslandBorough MEMORANDUM RECEIVED ANCHORAGE Ai iG - � 1Qg(i HDR Engineering. inc Monashka Bay Water and Wastewater Committee FR: Ray Camardella, Director'ry Engineering/Facilities Dept. RE: Water and Wastewater Feasibility Study & Facilities Plan There will be a meeting of the Water and Wastewater Committee starting at 7:00 p.m. on August 22, 1990 at the Bayside Fire Station. The purpose of the meeting will be to select a chairperson, introduction of the Design Team, and to review the Project Objectives. A Public Hearing to solicit public input will start at 8:00 p.m. This is the first of three public hearings for this project. If you have any questions, feel free to call me at 486- 5736, Ext. 331. August 6, 1990 Kodiak Island Borough 710 MILL BAY ROAD KODIAK, ALASKA 99615.634(8 E Ci E (V E D PHONE (907) 486.5736 ANCHO Rn 4.G_ AUu _ 91990 H DR Engineering, Inc. The Kodiak Island Borough in conjunction with HDR/Ott Engineering, Inc. of Anchorage, Alaska, are conducting a Water and Wastewater Feasibility Study and Facilities Masterplan for your area. The purpose of the project is to determine cost effective systems for water supply and wastewater treatment for your community that meet the regulatory requirements of the Environmental Protection Agency (EPA) and Alaska Department of Environmental Conservation (ADEC). The first of three (3) Public Hearings regarding this project will be held at 8:00 p.m. on August 22, 1990 at Bayside Fire Station. The purpose of the meeting is to solicit public input regarding problems with water and wastewater in your area and discuss initial ideas and alternatives for possible solutions. Enclosed you will find a two (2) page questionnaire that we would like you to complete to the best of your knowledge with the information you have available for your property. If you do not have the information requested, just leave the response blank. Any inquiries you may have regarding the questionnaire may be directed to HDR/OTT Engineering, Inc.'s Toll Free Number: 1-800-478-2514, ask for Mark Pearson or Brent Eaton. We would appreciate your returning the questionnaire at the public meeting the night of August 22, 1990 or if you are unable to attend, please mail it to: Kodiak Island Borough Engineering/Facilities Department 710 Mill Bay Road Kodiak, AK 99615 or drop it by our offices on the second floor of the Borough Building, Room 225. We appreciate your cooperation and look forward to working with you in successful completion of this project for your community. If you have any questions, please feel free to call me at 486-5736, Ext. 331. Sincerel Ray Camardella, Director Engineering/Facilities Dept. AREA:- LEGAL REA LEGAL DESCRIPTION: NAME AND ADDRESS: WATER AND WASTEWATER MASTER PLAN SURVEY QUESTIONS MONASHKA BAY WOMENS BAY (EXAMPLE: Lot 1, Block 3, Russian Creek Subdivision) NUMBER OF PEOPLE ON THIS LOT USING WATER AND WASTEWATER FACILITIES: Residential: Commercial: industrial: Please answer these questions to the best of your ability. Use additional sheets if necessary. If you do not know an answer, leave it blank. Note that our staff may have already visited your property and asked for information regarding your facilities. For consistency and permanent records, please also complete as much of this questionnaire as possible. Do you have water and wastewater facilities on your lot? Yes No (IF NO GO TO QUESTION 3) 2. If so: Water a. depth of well? Do you have a well log? (If so please attach a copy.) b. taste problems? Please describe: C. odor problems? Please describe: If you have any information from tests performed, please attach copies. d. treatment provided (if any)? (example: water softener, filter, chlorine. etc.) e. capacity of well? (gallons per minute) Have you ever run out of water? Explain circumstances: (ie: seasonal, during larger demands, etc.) f. any water storage tank? what quantity/? g. location of well on lot? (Please attach a sketch with approximate dimensions.) 7113001:1:1:03 Page 1 3. 4. Wastewater a. septic tank? size and kind? how often pumped? date installed? problems with it? (odor, surfacing fluid, overflowing pipes, etc.) b. drainfield? size (length and width)? kind of pipe? who installed? date installed? imported gravel used? mound system? where located on lot?_ dimensions). (Please provide sketch with approximate NOTE: You may have already been visited by our staff. If you showed the location, please skip this question. any problems with sewage surfacing? who designed the system? who installed system? how long ago? Future building plans for your lot? Do you have electrical service? Where are services lines located? (sketch approximate location of known distribution and service lines) Above ground? Below ground? 5. Drainage problems encounteredfrom runoff water or flooding? 6. Have you hit rock when building? Have you hit ground water when building? If yes, depth and where? Thank you for you help. 7113-001:1:1:w Page 2 KODIAK ISLAND BOROUGH 710 Mill Bay Road Kodiak, Alaska SIGN -IN SHEET FOR: Monashka Bay Water/Wastewater Public Hearing DATE AND TIME: August 22, 1990 8:00 p.m. -------------------------------------------------------------------------- 1. 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. 1: 1: 1� 1. 1� KODIAK ISLAND BOROUGH 710 Mill Bay Road Kodiak, Alaska SIGN -IN SHEET FOR: Monashka Bay Water/Wastewater Public Hearing DATE AND TIME: August 22, 1990 8:00 P.M. --------�--J----�--�---------------------(------------------------------------- 1. C,vc3 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. 12. 13. 14. 15. 16. n I I 74c� .5'G -LL[ ei plc e� . f • J — - �' �7� Tic, �� e�"'��l�.�c.� fvLc�' �� _ e MRR 04 '91 15:49 KODIRK_ISLRND_BORO P- O. Box 2605 Kodiak, AK 99615 March 9, 1991 Kodiak Island Borough Engineering Department Kodiak, AK 99615 To Whom It May Concern: P.1 The following undersigned property owners in the Monashka Bay area support the formation of a Water and Sewer District as outlined in the Monashka Bay Water and Wastewater Feasibility Plan. r Post -It" brand fax transmittal memo 7671 M ct p"s . T -t 1� A C A A Kodiak Island Borough A 710 MILL BAY ROAD KODIAK, ALASKA 99615.6340 PHONE (907) 486.5736 �N February 5, 1991 Mr. Herman Buekers, Acting Manager City of Kodiak RE: Monashka Bay Water and Wastewater Facilities Plan Draft Report Dear Mr. Buekers, Enclosed for your review and comments is the Monashka Bay Water and Wastewater Facilities Plan Draft Report. Please return any review comments to our office within 30 days. A public hearing to receive comments on the draft report is scheduled for 7:30 p.m. on February 12, 1991 in the Borough Assembly Chamber. S ince/r/�2/ l�y ; Ray Camardella, Director Engineering/Facilities RC: km February 5, 1991 Kodiak Island Borough Linda Freed, Director Community Development Department 710 MILL BAY ROAD KODIAK, ALASKA 99615.6340 PHONE (907) 486.5736 RE: Monashka Bay Water and Wastewater Facilities Plan Draft Report Dear Ms. Freed, Enclosed for your review and comments is the Monashka Bay Water and Wastewater Facilities Plan Draft Report. Please return any review comments to our office within 30 days. A public hearing to receive comments on the draft report is scheduled for 7:30 P.m. on February 12, 1991 in the Borough Assembly Chamber. Sinc ly, y Ray Camardella, Director Engineering/Facilities RC: km n �+ February 5, 1991 Kodiak Island Borough 710 MILL BAY ROAD KODIAK, ALASKA 99615.6340 PHONE (907) 486.5736 TO: Monashka Bay Advisory Committee Members RE: Monashka Bay Water and Wastewater Facilities Plan Draft Report Dear Committee Members, Enclosed for your review and comments is the Monashka Bay Water and Wastewater Facilities Plan Draft Report. Please return any review comments to our office within 30 days. A public hearing to receive comments on the draft report is scheduled for 7:30 P.m. on February 12, 1991 in the Borough Assembly Chamber. sincerely, Ray Camardella, Director Engineering/Facilities rZ-C._._HDRJOTT RC: km 'ECEIVED lill TT February 8, 1991 Mike Burns Alaska Department of Environmental Conservation - FC&O 3601 C Street, Suite 1318 Anchorage, Alaska 99503 Regarding: Draft Facilities Plan Monashka Bay Study Area Gentlemen: We are transmitting two (2) copies of the referenced draft plan for your review and comments. We would appreciate receiving your comments no later than March 15, 1991. Thank you for your assistance on this matter. Please contact Bill Ryan or me if you have any questions or need more information. Sincerely, HDR ENGINEERING, INC. Ey • Ry ♦�. M J es Vogel P romject Manager :nl cc: Ray Camardella, KIS 07113.002'. N:6:D1 HDR Engineering, Inc. Building B 4446 Business Park Boulevard Anchorage, Alaska 99503-7118 Telephone 907 562-2514 APPENDIX D REFERENCES 1. Alaska's Konyag Country, Yule Chaffin, 1983. 2. Alaska Municipal Officials Directory1990, Alaska Department of Community and Regional Affairs and Alaska Municipal League. 3. Kadyak a Background_ for r_ Livina, Arctic Environmental Information and Data Center, 1975. 4. Gravity Sanitary Sewer Design and Construction, American Society of Civil Engineers and Water Pollution Control Federation, 1982. 5. Fire Suppression Rating Schedule, Insurance Services Office, 1980. 6. 40 CFR Parts 122 123 and 124: NPDES Permit Application Regulations for Storm Water Discharae7 Final Rule, U.S. EPA, November 16, 1990. 7. Mr. Hyberg, City of Kodiak, December, 1990. 18 AAC 76.005 ADMINISTaATIVE CODE SUPPLEMENT 18 AAC 76.005 (9) "person in charge" includes, in addition to the person causing or permitting the discharge (A) for vessels, the master; (B) for vehicles, the operator; and (C) the person exercising a possessory interest in the facility or operation at the time of the discharge, unless the possessory inter- est is being exercised solely for the purpose of providing a place of residence for the person; (10) "pesticide" means any chemical or biological agent intended for preventing, destroying, repelling or mitigating plant or animal life, and any substance intended for use as a plant regulator, defoli- ant or desiccant, including but not limited to insecticides, fungi- cides, rodenticides, herbicides, nematocides and biocides; (11) "sheen" means an iridescent appearance on the surface of the water; (12) "sludge" means a combination of solids and liquids, includ- ing an aggregate of oil or oil and matter of any other kind having a combined specific gravity equivalent to or greater than that of water; and (13) "water" includes lakes, bays, sounds, ponds, impounding res- ervoirs, springs, wells, rivers, streams, creeks, estuaries, marshes, Inlets, straits, passages, canals, the Pacific Ocean, Gulf of Alaska, Bering Sea, and Arctic Ocean, in the territorial limits of the state, and all other bodies of surface or underground water, natural or artificial, public or private, inland or coastal, fresh or salt, which are wholly or partially in or bordering the state or under the juris- diction of the state. (Eff. 4/23/77, Register 62) Authority: AS 46.03.020(10) AS 46.03.755 AS 46.03.900 CHAPTER 76. ALASKA CLEAN WATER FUND Section 5. Purpose 10. Eligibility 20. Priority list procees 30. Application process 40. Environmental review 50. Ability to repay 60. Financial assistance conditions Section 70. Post -construction activities 80. Repayment 90. Disbursement of loan money 100. Reconsideration of financial assis. tance request 900. Definitions 18 AAC 76.005. PURPOSE. The regulations in this chapter ap. Ply to financial assistance for construction of publicly owned wastewa- ter systems from the Alaska Clean Water Fund, a federally -sponsored fund authorized by 33 U.S.C. 1251-1387 (Title IV, Clean Water Act) and created by AS 46.03.032(a). The regulations in this chapter do not 92 18 AAC 76.010 ENVIRONMENTAL CONSERVATION 18 AAC 76.010 apply to loans from the State -Funded Clean Water Account created by AS 46.03.032(n) and regulated by 18 AAC 77. (Eff. 11119188, Register 108) Authority: AS 46.03.020 AS 46,03.032 18 AAC 76.010. ELIGIBILITY. (a) A municipality, or a combina- tion of municipalities, may apply to the department for a loan, a bond guarantee, or refinancing from the Alaska Clean Water Fund to assist in the construction of a publicly owned wastewater collection, treat- ment, and discharge system. (b) Except as limited by federal law, a municipality may apply for financial assistance under this chapter for 1) a device or system used in the storage, treatment, recycling, reclamation, or separation of municipal wastewater; (2) an intercepting or outfall sewer; (3) a wastewater collection system; (4) a facility that will be an integral part of a treatment process; (5) a facility used for the ultimate disposal of residues resulting from a treatment process; and (6) acquisition of land for the site,- limited to that portion of the facility used to dispose of residues or used as an integral part of the treatment process. (c) Project costs eligible for refinancing under this chapter are (1) eligible costs listed in (d) of this section, incurred after March 7, 1985, for a project that began construction after March 7, 1985 and was not partially financed with a construction grant from the U.S. Environmental Protection Agency (EPA); and (2) any portion of a project that was determined to be ineligible for grant funding under 33 U.S.C. 1251 — 1387 (Title H, Clean Water Act). (d) A municipality may spend money received under this chapter for (1) investigations or studies necessary to complete a facility plan, or plans and specifications, required by this chapter, (2) surveys, designs, plans, working drawings, and specifications; (3) demolition costs, and costs to construct, alter, remodel, im- prove, or extend a wastewater treatment facility; (4) machinery, furnishings, and equipment; (5) laboratory testing related to construction and design; (6) costs to administer, inspect, and supervise the project; (7) change orders approved by the department; (8) the purchase of vehicles used for operation of the facility, as approved by the department; (9) insurance required by the loan agreement; 93 18 AAC 76.020 ADMINISTRATIVE CODE SUPPLEMENT 18 AAC 76,030 (10) computer systems dedicated to treatment facility use; and (11) reasonable landscaping costs. (ei Force account labor and equipment charge rates may be paid from financial assistance received under this chapter if they are in. cluded in the loan agreement. Force account rates may be changed if approved by the department. To be approved, labor rates must be provided to the department in a form that documents basic pay, bene- fits, leave, and holiday rates. (Eff. 11/19/88, Register 108) Authority: AS 46.03.020 AS 46.03.032 18 AAC 76.020. PRIORITY LIST PROCESS. (a) To receive fi- nancial assistance under this chapter, a project must appear on the Alaska Clean Water Fund priority list developed by the department. Projects will be funded in accordance with the priority list, subject to available funding. (b) A community seeking financial assistance from the Alaska Clean Water Fund must first submit an application for priority list position on a form provided by the department. (c) The department will review priority list applications using crite- ria set out in (d) of this section and will annually revise the priority list. The revised list will be made available for a 30 -day public com- ment period. t d) Projects will be reviewed and placed in priority funding order by the department using the following criteria; (1) the community's readiness to initiate the projects; (2) the type of project proposed; (3) current use of the receiving water that the project will benefit; (4) size of the population that will benefit from the project; (5) public health and environmental hazards to be addressed by the project; and (6) effect of the proposed project on water quality. (Eff. 11/19/88, Register 108) Authority: AS 46.03.020 AS 46.03.032 18 AAC 76.030. APPLICATION PROCESS. (a) The depart• ment will review and approve an application for financial assistance under this chapter according to criteria set out in thio chapter. To apply for a loan, refinancing, or a bond guarantee, an applicant shall submit (1) a completed application on forms provided by the department; (2) a resolution adopted by the governing body of the municipal- ity, authorizing the application; M 18 AAC 76.030 ENVIRONMENTAL CONSERVATION 18 AAC 76.030 (3) a project facility plan, prepared and signed by a professional engineer, which demonstrates that (A) the project will apply best practicable waste treatment technology as defined at 40 C.F.R. 35.2005(b)(7) (codified as of July 1987); (B) more than one technology has been considered in selecting the project design concept; (C) opportunities to construct revenue-producing facilities and to make more efficient uses of energy and resources have been considered; (D) the related wastewater collection system is not subject to excessive infiltration/inflow; (E) innovative and alternative treatment technologies have been evaluated; (F) potential recreational and open space opportunities were analyzed; (G) the selected treatment project is the most cost-effective, feasible alternative studied; and (H) the proposed project will not have a significant negative environmental impact, as determined by the department, using criteria and standards set out at 18 AAC 76.040; (4) documentation of the availability of, and the commitment to use, one or more dedicated sources of revenue for repayment of the loan, or the bonded indebtedness in the case of an application for a bond guarantee; (5) certification that a separate account within the applicant's accounting system has been established through which financial assistance received under this chapter will be administered; (6) a value -engineering study, if total project costs will exceed $10 million; (7) a financial capability assessment for the proposed project, on a form provided by the department, which demonstrates the appli- cant's ability to repay the loan or bonded indebtedness and to oper- ate and maintain the wastewater facility; (8) plans and specifications for the project, prepared and signed by a professional engineer, with a summary of design criteria; (9) any other information that the applicant believes will help demonstrate eligibility for a loan or bond guarantee; and (10) any other information requested by the department. (b) An applicant may apply for a loan or bond guarantee for precon- struction activities by submitting the information required under (a)(1), (a)(2), (a)(4), (a)(5), (a)(9), and (a)(10) of this section. (c) The department will, in its discretion, approve a financial assis- tance application if (1) the project is on the department's priority list to receive fund- ing during the fiscal year in which the loan is being requested; 95 18 AAC 76.040 ADMINISTRATIVE CODE SUPPLEMENT 18 AAC 76.040 (2) money is available for the project; (3) the project is eligible for financial assistance under this chap. ter; (4) the applicant has demonstrated to the department's satisfac. tion its ability to repay a loan, or its bonded indebtedness if it is applying for a bond guarantee; and (5) the applicant has submitted, and the department has ap. proved, the information required under this section. (Eff. 11/19/88, Register 108) Authority: AS 46.03.020 AS 46.03.032 18 AAC 76.040. ENVIRONMENTAL REVIEW. (a) The appli- cant shall consult with the department during facility planning to determine the required level of environmental review. The depart- ment will notify the applicant of the type of environmental documen- tation that will be required. Based upon the department's determina- tion, the applicant shall (1) submit a request for categorical exclusion, with supporting documentation as specified by the department; (2) prepare an environmental information document in a format specified by the department; or (3) prepare an environmental impact statement in a format speci- fied by the department. (b) If an applicant requests a categorical exclusion, the department will review the request and, based upon project documentation sub- mitted by the applicant, the department will notify the applicant of (1) categorical exclusion; (2) the need to prepare an environmental information document; or (3) the need to prepare an environmental impact statement. (c) If an environmental information document is required, the de- partment will (1) conduct an environmental assessment based upon the appli- cant's environmental information document and issue (A) a draft Finding of No Significant Impact; or (B) a notice of need to prepare an environmental impact state- ment; (2) allow a 30 -day public comment period, following public notice, for projects receiving a draft Finding of No Significant Impact; if negative impacts are found during the public process, the depart- ment will reassess the project to determine whether an environmen- tal impact statement will be required; and (3) issue a final Finding of No Significant Impact if no new infor- mation is received during the public comment period which would require a reassessment. 18 AAC 76.050 ENVIRONMENTAL CONSERVATION 18 AAC 76.0550 I d) If an environmental impact statement is required, the applicant shall (1) contact all affected state agencies to determine the required scope of the document; (2) prepare and submit a draft environmental impact statement to all affected state agencies for review and comment; (3) conduct a public hearing; and (4) prepare and submit a final environmental impact statement, incorporating all state agency and public comments, for review and approval by the department. (e) Upon completion by the applicant, and approval by the depart. ment, of all requirements listed in (d) of this section, the department will issue a Record of Decision documenting the mitigative measures to be required of the applicant. The financial assistance agreement will be conditioned upon those mitigative measures. (f) If a federal governmental review of the project has been con. ducted, the department will, in its discretion, adopt all or part of the federal agency's documentation. (g) Environmental determinations under this section are valid for five years. If a financial assistance application is received for a project with an environmental determination more than five years old, or if conditions have changed significantly since the last determination, the department will reevaluate the project, environmental conditions, and public views and will (1) reaffirm the earlier decision; (2) require supplemental information to the earlier environmen- tal impact statement, environmental information document, or re- quest for categorical exclusion. Based upon a review of the updated document, the department will issue and distribute a revised notice of categorical exclusion, Finding of No Significant Impact, or Record of Decision; or (3) require a revision to the environmental impact statement, environmental information document, or request for categorical ex- clusion; if a revision is required, the applicant must repeat the ap- plicable requirements of this section. (Eff. 11/19/88, Register 108) Authority: AS 46.03.020 AS 46.03.032 18 AAC 76.050. ABILITY TO REPAY. The department will con- sider the following factors in evaluating an applicant's ability to repay a loan or refinancing approved under this chapter, or to issue bonds that will be guaranteed under this chapter. (1) user fees charged by the applicant for current services; (2) the applicant loan history with the state; (3) the applicant's current level of indebtedness; and 97 18 AAC 76.060 ADMINISTRATIVE CODE SUPPLEMENT 18 AAC 76.060 (4) any dedicated source of revenue pledged for loan or debt re- payment. (Eff. 11/19/88, Register 108) Authority. AS 46.03.020 AS 46.03.032 18 AAC 76.060. FINANCIAL ASSISTANCE CONDITIONS. (a) During advertising for and construction of a project funded under this chapter, the borrower shall (1) establish and pledge one or more dedicated sources of revenue for repayment of the loan; (2) award any construction contract estimated to equal or exceed $50,000 through a competitive bidding process, unless the depart- ment approves another procedure; a construction contract estimated to be less than $50,000 may be negotiated if the department ap- proves the solicitation and negotiation procedures; (3) submit to the department for review and approval (A) a tabulation of bids received; and (B) a copy of the construction contract, which must be awarded to the lowest responsive, responsible bidder unless this require- ment is waived by the department; (4) construct a project capable of operating in accordance with the approved plans and specifications; (5) prepare and submit a facility operation and maintenance manual that meets department approval; (6) provide for a user fee system and a sewer use ordinance that meet department approval; (7) use accounting, audit, and fiscal procedures that conform to generally accepted government accounting standards; (8) maintain project accounts and records until the project field audit has been performed and all audit issues have been resolved; (9) ensure that wages paid for the construction of the treatment facility conform to the prevailing wage rates established for the locality by the U.S. Department of Labor under 40 U.S.C. 276a - 276a -5 (Davis -Bacon Act), or by the Alaska Department of Labor under AS 36.05.010, whichever are higher; (10) require the construction contractor to furnish performance and payment bonds in accordance with AS 36.25.010; and (11) submit any change orders to the department for approval. (b) If money is available, and if the department approves a change order submitted under (a)(11) of this section, the department will amend the financial assistance agreement to reflect any increase in project cost. If an approved change order results in a decrease in project cost, the department will amend the agreement to reflect the reduced cost. 0 18 AAC 76.070 ENVIRONMENTAL CONSERVATION 18 AAC 76.080 (c) One year after the date that construction has been completed, the borrower must certify that the facility meets the design specifica- tions and effluent limitations specified in its permit. The borrower shall correct any factor that does not meet design requirements or effluent limitations. Costs incurred to meet the requirements of this subsection might be eligible for funding under this chapter. If the borrower fails to certify the facility, the balance of the borrower's loan will immediately become payable to the department. (d) The department will, in its discretion, make site visits to inspect construction progress and to determine compliance with this chapter. (Eff. 11/19/88, Register 108) Authority: AS 46.03.020 As 46.03.032 18 AAC 76.070. POST -CONSTRUCTION ACTIVITIES. (a) Upon completion of the project, the borrower shall notify the depart. ment in writing of initiation of operation. Upon receipt of that notice, the department will conduct a final on-site inspection of the project. An audit of project expenditures will be conducted within one year after initiation of operation. If construction has been completed except for minor items, and the facility is operating, but the borrower has not sent its notice of initiation of operation, the department will, in its discretion, assign an initiation of operation date and conduct a final on-site inspection. (b) The borrower shall provide for adequate operation and mainte- nance of the facility and shall retain sufficient operating personnel certified under 18 AAC 74 to operate the facility. (Eff. 11/19/88, Regis- ter 108) Authority; AS 46.03.020 AS 46.03.720 AS 46.03.032 AS 46.30.080 AS 46.03.090 18 AAC 76.080. REPAYMENT. (a) The amortization schedule for a loan under this chapter will be negotiated between the borrower and the department, but will not exceed 20 years. (b) The department will establish a fixed rate of interest to be charged on loans made under this chapter. Accrual of interest will begin on the date of the first loan payment to the borrower. The de- partment will base the interest rate on the current bond rate, as de- fined by the Municipal Bond Index, and will charge (1) 66 percent of the current rate for a loan made on or before July 1, 1992; or (2) 75 percent of the current rate for a loan made after July 1, 1992. RE 18 AAC 76.090 ADMINISTRATIVE CODE SUPPLEMENT 18 AAC 76.900 (c) If the borrower demonstrates that the interest rate set out in (b) of this section will cause severe economic hardship, the department will, in its discretion, temporarily redefine the interest rate. (d) The department will, in its discretion, revoke a loan agreement if the borrower has not begun construction within one year after sign- ing the loan agreement. (Eff. 11/19/88, Register 108) Authority: AS 46.03.020 AS 46.03.032 18 AAC 76.090. DISBURSEMENT OF LOAN MONEY. (a) The department will make loan payments upon submittal of invoices from the borrower if the requirements of this chapter and the loan agree- ment have been met. (b) The department will make no more than one loan payment dur- ing any calendar month. (Eff. 11/19/88, Register 108) Authority: AS 46.03.020 AS 46.03.032 18 AAC 76.100. RECONSIDERATION OF FINANCIAL AS- SISTANCE REQUEST. (a) If the department denies a financial as- sistance request, the applicant may file a written request for reconsid- eration with the director within 30 days after receipt of the depart- ment's decision. (b) The director will reconsider a request if the applicant shows that (1) there has been a substantial change in the circumstances that led to the department's original decision; (2) the applicant can provide additional relevant information to the department which was not available when the request was made; or (3) the department's decision contains technical, legal, or admin- istrative errors. (Eff. 11/19/88, Register 108) Authority: AS 46.03.020 AS 46.03.032 18 AAC 78.900. DEFINITIONS. Unless the context indicates otherwise, in this chapter. (1) "alternative treatment technology" means any proven waste- water treatment process or technique that provides for the reclaim- ing and reuse of water, productive recycling of wastewater constitu- ents, other elimination of the discharge of pollutants, or the recov- ery of energy; (2) "borrower" means a municipality, or combination of munici- palities, receiving financial assistance under this chapter; 100 18 AAC 76.900 ENVIRONMENTAL CONSERVATION 18 AAC 76.900 (3) "change order" means a written order to the contractor autho- rizing an addition, deletion, or revision in the work within the scope of the contract documents, including any required adjustment in contract price or time; (4) "dedicated source of revenue' means revenue pledged by a borrower to repay a loan, including a refinancing, made under this chapter, or revenue pledged to repay bonded indebtedness if the application is for a bond guarantee under this chapter, "dedicated source of revenue" includes property taxes, sales taxes, state shared revenues, special assessments, connection fees, reserved fund bal- ances, and user fees; (5) "department" means the Alaska Department of Environmen- tal Conservation; (6) "director" means the director of the division of facility con- struction and operation in the department; (7) "excessive infiltration/inflow" means the quantities of infil- trationinflow which can be economically eliminated from a sewer system, as determined in a cost-effective analysis that compares the costs for correcting the infiltration/inflow conditions to the total costs for transportation and treatment of the infiltration/inflow; (8) "force account" means work performed by the borrower with its own employees; (9) "generally accepted government accounting standards" means fiscal controls and accounting procedures sufficient to assure proper accounting for payments received, disbursements made, and bal- ances remaining, including those standards contained in the U.S. General Accounting Office publication, "Standards for Audit of Gov- ernmental Organizations, Programs, Activities, and Functions," dated February 27, 1981, and available from the Public Documents Department, U.S. Government Printing Office, Washington, D.C. 20402; (10) "infiltration' means water other than wastewater which en- ters a sewer system from the ground through defective pipes, pipe joints, connections, or manholes; (11) "inflow" means water other than wastewater which enters a sewer system from roof leaders, drains, manhole covers, cross con- nections between storm sewers and sanitary sewers, catch basins, cooling towers, storm waters, surface runoff, street wash waters, or drainage; (12) "initiation of operation" means the date on which use of the facility begins for the purposes for which it was planned, designed, and built; (13) "innovative treatment technology" means a wastewater treatment process and technique that has not been fully proven under the circumstances of its contemplated use, and that repre- 101 18 AAC 76.900 ADMRQIsrRATm CODs SuPPL mENT 18 AAC 76.900 sents a significant advancement over the state of the art in respect to reduction in life -cycle costs or environmental benefits; (14) "intercepting sewer" includes a sewer designed to (A) intercept wastewater from a collector sewer to a treatment facility or another interceptor; (B) replace a wastewater treatment facility and transport the wastes to an adjoining collector sewer or interceptor sewer for conveyance to a treatment plant; (C) transport wastewater from one or more collector sewers to another municipality for treatment; or (D) intercept an existing major discharge of raw or inade- quately treated wastewater for transport to another interceptor or treatment plant; (15) "maintenance" means work performed to repair equipment, correct malfunctioning equipment, prevent equipping failure, or re- place minor equipment items; (16) 'operation" means control of the unit processes and equip- ment that make up the treatment process, including financial and personnel management, records, laboratory control, process control, safety, and emergency operation planning; (17) 'operation and maintenance manual' means a guide for use by the treatment facility operator which includes (A) design information; (B) identification of adequate financial and personnel resources for proper operation of the facility; (C) startup procedures for each unit process and piece of equip- ment; (D) monitoring and control information; (E) a maintenance management system; (F) a schedule for lubrication, oil, and filter changes; (G) laboratory tests to monitor and control unit processes; (H) safety procedures; (I) troubleshooting procedures; and (J) an emergency operating plan; (18) 'outfall sewer" means a sewer that receives wastewater from a treatment facility and carries it to a final point of discharge; (19) "preconstruction activities" means activities that will culmi- nate in an application for financial assistance under this chapter, including (A) engineering, architectural, legal, fiscal, economic, and en- vironmental investigations or studies; (B) surveys, designs, plans, working drawings, and specifica- tions; and (C) laboratory testing; (20) "professional engineer" means an engineer registered in Alaska under AS 08.48; 102 18 AAC 76.900 ENVIRONMENTAL CONSERVATION 18 AAC 76.900 (21) "project" means the activities or tasks identified in the finan- cial assistance agreement, for which the borrower may expend, obli- gate, or commit money; (22) "recreational and open space opportunities" include use of (A) rights-of-way for recreational trails; (B) the project roadway for access to natural and historic areas for camping or nature appreciation, and to waterways for canoeing, boating, and fishing; (C) the project site for sports; (D) on-site facilities for educational purposes; and (E) effluent or sludge to improve recreational areas; (23) "revenue-producing facilities" means wastewater treatment processes that result in a by-product that is sold to an entity outside the treatment facility, including the sale of methane gas from an- aerobic digestion and the sale of effluent or sludge for agricultural purposes and for multiple -purpose projects; (24) "sludge" means accumulated solids separated from sewage, industrial liquid waste, and other similar substances; (25) "total cost" means, as minimum, all operation and mainte- nance expenses, including depreciation, and principal and interest for loan repayments; (26) "user fee" means a charge levied on a user of a facility for the user's proportionate share of the total cost of the operation of that facility; (27) "value -engineering" means a cost control technique using a systematic process to identify unnecessarily high costs without sac- rificing the reliability of the project; (28) "wastewater" means liquid and water wastes from resi- dences, commercial buidlings, industrial plants, and institutions, together with ground, storm, and surface waters; (29) "wastewater collection system" means pipelines or conduits, pumping stations, forcemains, and any other related structure, de- vice, or application used to conduct wastewater to a wastewater treatment system; and (30) "wastewater treatment system" means a device, structure, or equipment used to treat, neutralize, stabilize, or dispose of wastewa- ter and residuals. (Eff. 11/19/88, Register 108) Authority: AS 46.03.020 AS 46.03.720 AS 46.03.032 AS 46.30.080 AS 46.03.090 103 18 AAC 77.005 ADMINISTRATIVE CODE SUPPLEMENT 18 AAC 77.010 CHAPTER 77. STATE -FUNDED CLEAN WATER ACCOUNT Section Section 5. 10. PurpOBe Eligibility 50. 60. Loan conditions Loan re payment 20. 30. Prionty list process Application process 70. Disbursement of loan money 40. Ability to repay80. 900. Reamudecation of loan request Definitions 18 AAC 77.005. PURPOSE. The regulations in this chapter ap- ply to loans for construction of publicly owned wastewater systems from the State -Funded Clean Water Account created by AS 46.03.032(n). The regulations in this chapter do not apply to loans from the Alaska Clean Water Fund created by AS 46.03.032(a) and regulated by 18 AAC 76. (Eff. 11/19/88, Register 108) Authority: AS 46.03.020 AS 46.03.032 18 AAC 77.010. ELIGIBILITY. (a) A municipality, or a combina- tion of municipalities, may apply for a loan from the State -Funded Clean Water Account to assist in the construction of a publicly owned (1) water supply, treatment, storage, and distribution system; or (2) wastewater collection, treatment, and discharge system. (b) Project costs that may be paid from a loan under this chapter are (1) investigations or studies necessary to complete plans and specifications, or operation and maintenance manuals, required by this chapter; (2) planning required to determine the feasibility of the proposed facility; (3) surveys, designs, plans, working drawings, and specifications; (4) demolition coats, and costs to construct, alter, remodel, im- prove, or extend a water or wastewater facility; (5) machinery, furnishings, and equipment; (6) laboratory testing related to construction and design; (7) costa to administer, inspect, and supervise the project; (8) change orders approved by the department; (9) the purchase of vehicles used for operation of the facility, as approved by the department; (10) insurance required by the loan agreement; (11) computer systems dedicated to treatment facility use; and (12) reasonable landscaping costs. (c) Force account labor and equipment charge rates may be paid from a loan under this chapter if they are included in the loan agree- ment. Force account rates may be changed if approved by the depart- ment. To be approved, labor rates must be provided to the department 104 18 AAC 77.020 ENvraoNmzNTAL CONs&avAnON 18 AAC 77.030 in a form that documents basic pay, benefits, leave, and holiday rates. (Eff. 11/19/88, Register 108) Authority: AS 46.03.020 AS 46.03.032 18 AAC 77.020. PRIORITY LIST PROCESS. (a) To receive a loan under this chapter, a project must appear on the State -Funded Clean Water Account priority list developed by the department. Projects will be funded in accordance with the priority list, subject to available funding. (b) A community seeking a loan under this chapter must first sub- mit an application for priority list position, on a form provided by the department. (c) The department will review priority list applications using crite- ria set out in (d) of this section and will annually revise the priority list. The revised list will be made available for a 30 -day public com- ment period. (d) Projects will be reviewed and placed in priority funding order by the department using the following criteria: (1) the community's readiness to initiate the project; (2) type of project proposed; (3) current use of the receiving water that the project will benefit; (4) size of the population that will benefit from the project; (5) public health and environmental hazards to be addressed by the project; and (6) effect of the proposed project on water quality. (Eff. 11/19/88, Register 108) Authority: AS 46.03.020 AS 46.03.032 18 AAC 77.030. APPLICATION PROCESS. (a) The department will review and approve an application for a loan under this chapter according to criteria set out in this chapter. To apply for a Ioan, an applicant must submit (1) a completed application on forms provided by the department; (2) a resolution, adopted by the governing body of the municipal- ity, authorizing the loan application; (3) a financial capability assessment for the proposed project; (4) project plans and specifications, containing a summary of de- sign criteria, prepared and signed by a professional engineer; (5) any other information that the applicant believes will help demonstrate loan eligibility; and (6) any other information requested by the department. 105 18 AAC 77.040 ADmimsrRArive Cone SUPPLEURNT 18 AAC 77.050 (b) An applicant may apply for a loan for preconstruction activities by submitting the information required under (a)(1), (a)(2) (a)(5) and (a)(6) of this section. (c) The department will, in its discretion, approve a loan applica- tion if (1) the project is on the priority list to receive funding during the fiscal Year in which the loan is being requested; (2) money is available for the project; (3) the project is eligible for a loan under this chapter, (4) the applicant has demonstrated to the department's satisfac. tion its ability to repay a loan; and (5) the applicant has submitted, and the department has ap. proved, the information required under this section. (Eff. 11/19/88, Register 108) Authority: AS 46.03.020 AS 46.03.032 18 AAC 77.040. ABILITY TO REPAY. The department will con. sider the following factors in evaluating an applicant's ability to repay a loan approved under this chapter. (1) user fees charged by the applicant for current services; (2) the applicant's loan history with the state; (3) the applicant's current level of indebtedness; and (4) any dedicated source of revenue pledged for loan repayment. (Eff. 11/19/88, Register 108) Authority: AS 46.03.020 AS 46.03.032 18 AAC 77.050. LOAN CONDITIONS. (a) After receiving a loan under this chapter, the borrower shall (1) establish and pledge one or more dedicated sources of revenue for repayment of the loan; (2) award any construction contract estimated to equal or exceed $50,000 through a competive bidding process, unless the depart- ment approves another procedure; a construction contract estimated to be less than $50,000 may be negotiated if the department ap- proves the solicitation and negotiation procedures; (3) submit to the department for review and approval (A) a tabulation of bids received; and (B) a copy of the construction contract, which must be awarded to the lowest responsive, responsible bidder unless this require- ment is waived by the department; (4) prepare and submit a facility operation and maintenance manual that meets department approval.. 18 AAC 77.060 ENVIRONMENTAL CONSERVATION 18 AAC 77.060 (5) use accounting, audit, and fiscal procedures that conform to generally accepted government accounting standards; (6) maintain project accounts and records until the project field audit has been performed and all audit issues have been resolved; (7) ensure that wages paid for the construction of the project con- form to the prevailing wage rates established for the locality by the Alaska Department of Labor under AS 36.05.010; (8) require the construction contractor to furnish performance and payment bonds in accordance with AS 36.25.010; and (9) submit any change orders for department approval. (b) If money is available, and if the department approves a change order submitted under (a)(9) of this section, the department will amend the loan agreement to reflect any increase in project cost. If an approved change order results in a decrease in project cost, the depart- ment will amend the loan agreement to reflect the reduced cost. (c) The department will, in its discretion, make site visits to inspect construction progress and to determine compliance with this chapter. (d) The borrower shall provide for adequate operation and mainte- nance of the facility, and shall retain sufficient operating personnel certified under 18 AAC 74 to operate the facility. (Eff. 11/19/88, Regis- ter 108) Authority: AS 46.03.020 AS 46.03.032 AS 46.30.080 18 AAC 77.060. LOAN REPAYMENT. (a) The amortization schedule for a loan under this chapter will be negotiated between the department and the borrower, but will not exceed 20 years. (b) The department will establish a fixed rate of interest to be charged on loans made under this chapter. Accrual of interest begins on the date of the first loan payment to the borrower. The department will base the interest rate on the current rate as defined by the Munic- ipal Bond Index, and will charge (1) 66 percent of the current rate for a loan made on or before July 1, 1992; or (2) 75 percent of the current rate for a loan made after July 1, 1992. (c) If the borrower demonstrates that the interest rate set out in (b) of this section will cause severe economic hardship, the department will, in its discretion, temporarily redefine the interest rate. (d) The department will, in its discretion, revoke a loan agreement if the borrower has not begun construction within one year after sign- ing a loan agreement. (Eff. 11/19/88, Register 108) Authority: AS 46.03.020 AS 46.03.032 107 18 AAC 77.070 ADMINISTRATIVE CODE .SUPPLEMENT 18 AAC 77,900 18 AAC 77.070. DISBURSEMENT OF LOAN MONEY. The de- partment will make loan payments to the borrower according to a schedule set out in the loan agreement unless the borrower fails to meet project milestones as defined in the loan agreement. (Eff. 11/19/88, Register 108) Authority: AS 46.03.020 AS 46.03.032 1S AAC 77.080. RECONSIDERATION OF LOAN REQUEST, (a) If the department denies a loan request, the applicant may file a written request for reconsideration with the director within 30 days after receipt of the department's decision. (b) The director will reconsider a loan request if the applicant shows that . (1) there has been a substantial change in the circumstances that led to the department's original decision; (2) the applicant can provide additional relevant information to the department which was not available when the loan request was made; or (3) the department's decision contains technical, legal, or admin- istrative errors. (Eff. 11/19/88, Register 108) Authority: AS 46.03.020 AS 46.03.032 18 AAC 77.900. DEFINITIONS. Unless the context indicates otherwise, in this chapter (1) "borrower" means municipality, or combination of municipali- ties, receiving a loan under this chapter; (2) "change order" means a written order to the contractor autho- rizing an addition, deletion, or revision in the work within the scope of the contract documents, including any required adjustment in contract price or time; (3) "dedicated source of revenue" means revenue pledged by a borrower to repay a loan made under this chapter, including prop- erty taxes, sales taxes, state shared revenues, special assessments, connection fees, reserved fund balances, and user fees; (4) "department" means the Alaska Department of Environmen- tal Conservation; (5) "director" means the director of the division of facility con- struction and operation in the department; (6) "force account" means work performed by the borrower with its own employees; (7) "generally accepted government accounting standards" means fiscal controls and accounting procedures sufficient to assure proper accounting for payments received, disbursements made, and bal- 108 18 AAC 77.900 ENVIRONMENTAL CONSERVATION 18 AAC 77.900 ances remaining, including those standards contained in the U.S. General Accounting Office publication, "Standards for Audit of Gov- ernmental Organizations, Programs, Activities, and Functions," dated February 27, 1981, and available from the Public Documents Department, U.S. Government Printing Office, Washington, D.C. 20402; (8) "maintenance' means work performed to repair equipment, correct malfunctioning equipment, prevent equipment failure, or replace minor equipment items; (9) 'operation" means control of the unit processes and equip- ment that make up the treatment process, including financial and personnel management, records, laboratory control, process control, safety, and emergency operation planning; (10) "operation and maintenance manual" means a guide for the facility operator which includes (A) design information; (B) identification of adequate financial and personnel resources for proper operation of the facility; (C) startup procedures for each unit process and piece of equip- ment; (D) monitoring and control information; (E) a maintenance management system; (F) a schedule for lubrication, oil, and filter changes; (G) laboratory tests for monitoring and controlling unit pro- cesses; (H) safety procedures; (I) troubleshooting procedures; and (J) an emergency operating plan; (11) "professional engineer" means an engineer registered in Alaska under AS 08.48; (12) "project" means the activities or tasks identified in the loan agreement for which the borrower may expend, obligate, or commit money; (13) "total cost" means, as a minimum, all operation and mainte- nance expenses, including depreciation and principal and interest for loan repayments; (14) "user fee" means a charge levied on a user of a facility for the user's proportionate share of the total cost of the operation of that facility; (15) "wastewater" means liquid and water wastes from resi- dences, commercial buildings, industrial plants, and institutions, together with ground, storm, and surface waters; (16) "wastewater collection system" means pipelines or conduits, pumping stations, force mains, and any other related structure, de- vice, or appliance used to conduct wastewater to a wastewater treat- ment system; 109