Contract No. 1992-14AGREEMENT BETWEEN OWNER AND CONTRACTOR
THIS AGREEMENT, made this 30�i day of June, 1992,
by and between the Kodiak Island Borough, hereinafter called the
"Borough", acting herein through its Borough Mayor, and Island
Sand & Gravel & Equipment Rental, Inc., a corporation of Kodiak,
State of Alaska, hereinafter called the "Contractor".
WITNESSETH: That for in consideration of the payments and
agreements hereinafter mentioned, to be made and performed by the
BOROUGH, the CONTRACTOR hereby agrees with the BOROUGH to
commence and complete the work described as follows:
Road Maintenance, Snow Removal and Sanding
Road Construction and Repairs
Service District No. 1
hereinafter called the "Project", for the amount specified in the
attached Bid Schedule; all extra work in connection therewith,
under the terms as stated in the General Conditions of the
Contract; and at his (its or their) own proper cost and expense
to furnish all the materials, supplies, machinery, equipment,
tools, labor, insurance, and other accessories and services
necessary to complete the said Project in accordance with the
conditions and prices stated in the Proposal, the plans, which
include all maps, plats, blueprints, and other drawings and
printed or written explanatory matter thereof, the specifications
and contract documents, all of which are made a part hereof and
collectively evidence and constitute the contract.
The Contractor shall indemnify and hold and save the Kodiak
Island Borough, its officers, agents and employees harmless from
liability of any nature or kind, including costs and expenses,
for or on account of any and all legal actions or claims of any
person or persons or property arising from its performance of
this contract in any way whatsoever.
The CONTRACTOR hereby agrees to commence work under this contract
on or before a date to be specified in a written "Notice to
Proceed" from the Borough and on a timely call -out basis
thereafter for the duration of the contract.
The BOROUGH agrees to pay the CONTRACTOR in current funds for the
performance of the contract.
The terms of this agreement shall be from July 1, 1992 through
June 30, 1993.
IN WITNESS WHEREOF, the parties of these presents have executed
this contract in three (3) counterparts, each of which shall be
deemed to be an original, in the year and date first above
mentioned.
Page 1 of 2
:.-
Clerk
WITNESSETH
(Secretary)
(Witness
By:
Ir ough Mayor �}
CONTRACTOR: \�\j
By:
Title:$'
Address:y
Note: Secretary of the Borough should attest.
If Contractor is a corporation, Corporate Secretary
should attest.
Appendices A, B, C, and D, attached, are included as part of the
contract document.
Page 2 of 2
ITEM NO. a J9, I
Kodiak /s/and Borough
AGENDA STATEMENT
Meeting of: May 21, 1992
ITEM TITLE: Contract Award - Road Maintenance,
Snow Removal and Sanding, Road Construction and
Repairs, Service District No. 1
SUMMARY STATEMENT
Bids were received and opened April 28, 1992 for the FY93
Service District No. 1 Road Maintenance, Snow Removal and
Sanding, Road Construction and Repairs Contract. Four
Kodiak firms entered bids. The Service District Board of
Supervisors met May 5, 1992, evaluated the proposals and
recommended award of the contract to Island Sand & Gravel.
Since this is a cost plus contract, no dollar amount is
specified
FISCAL NOTES
[ ] N/A Expenditure Account
Required No
Mayor
RECOMMENDED ACTION:
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SERVICE DISTRICT NO. 1
BOARD OF SUPERVISORS
MINUTES
May 5, 1992 - 7:30 p.m.
Conference Room
The meeting was called to order at 7:30 p.m. by Scott Arndt,
Chairman. Roll Call was taken.
MEMBERS PRESENT
Scott Arndt
Charles Lorenson
Earl Smith
Jim Fisk
Andy Nault
Dan Moen
Tom Streifel
Quorum established.
II. AUDIENCE COMMENTS
None
III. APPROVAL OF AGENDA
STAFF PRESENT
Robert Trousil
Kaye McClain
Audience Bud Cassidy
John Zbitnoff
Robert Scholze
Bob Shuttlesworth
Agenda approved after the addition of Chairman's Report
under New Business.
IV. APPROVAL OF MINUTES
Minutes for the meeting of March 24, 1992 were presented for
approval. Mr. Smith asked that the last sentence under his
comments be stricken from the record as he felt he had not
made that statement. Mr. Lorenson moved the minutes be
accepted as amended. Seconded by Mr. Fisk, the motion
carried.
am".3 [d?/11= 12101"a
Mr. Moen moved the receipt of the report. Seconded by Mr.
Smith, the motion carried.
VI. OLD BUSINESS
A. Water Service Specifications Review Mr. Trousil noted
conflicts in specifications between copper and plastic line
in the UPC and local codes. This was brought up by the
Building Officials when they were approached by Jose Bravo.
Staff was asked to bring copies of the conflicting "codes"
to the next meeting.
B. Sharatin Project Slope Stabilization was moved to New
Business, Item E
Page 1 of 2
VII. NEW BUSINESS
Fell
Construction and Repairs Contract After studying the
proposals submitted by the four firms the following motions
were made:
Mr. Fisk moved to recommend to the Assembly that the road
maintenance contract be awarded to Brechan Enterprises as
low bidder. The motion died for lack of a second.
Mr. Lorenson moved to recommend to the Assembly that the
contract be awarded to Island Sand and Gravel based on their
past performance. The motion died for lack of a second.
Mr. Lorenson moved to recommend to the Assembly that the
contract be awarded to Island Sand and Gravel for FY93.
Seconded by Mr. Smith, the motion carried.
Mr. Lorenson and Mr. Fisk suggested the group actively
pursue another way to conduct the bidding process. It was
suggested the bid should be for one year with 2 one year
options for renewal. A work session will be scheduled in
August or September for this purpose.
Water & Sewer Installation, Maintenance & Repair Services
Mr. Moen moved to recommend to the Assembly that the water &
sewer installation contract be awarded to the lone bidder,
Brechan Enterprises, Inc. Seconded by Mr. Nault, the motion
carried.
Sewage Pump Station Preventative Maintenance & Repair
Services Mr. Nault moved to recommend to the Assembly that
the sewage pump station preventative maintenance contract be
awarded to the lone bidder McDonald Enterprises (William
McDonald). Seconded by Mr. Lorenson, the motion carried.
B. Review of Island Lake Road Extension Mr. Cassidy discussed
the plans for the Subdivision and answered questions. He
indicated there will be a Public Hearing before the P & Z
Commission on May 20. Their packet review will be held on
May 13.
Mr. Lorenson moved a recommendation be made to P & Z that
the new roadway follow the old track more closely to afford
access to the lake; easements should be recorded and the
neighbor's concerns should be addressed. Seconded by Mr.
Smith, the motion carried with one negative vote.
C. Navy Agreement and Project Status Mr. Trousil reported on
the Navy Seals (Spruce Cape) project. The project is
awaiting authorization for pre -payment from the Navy.
Copies of the Agreement were given to each board member for
their perusal.
D. Vacation & Replat - Woodland Acres 5th, Block 8, Lot 13
Utility Easement Mr. Shuttlesworth asked for a variance in
the utility easement on the referenced lot, as a portion of
the building on that lot extends into the easement by 6
inches. Mr. Moen moved the variance be granted. Seconded
by Mr. Nault, the motion carried.
Page 2 of 2
There was a question about Lot 26, Jackson Subdivision -
Eider Street, and what had happened since it was brought up
in March. Staff will investigate.
E. Sharatin Slope Stabilization Four options of design were
presented by Mr. Trousil. 1) Do nothing; 2) Build concrete
retaining wall; 3) Slope and rip rap and 4) Purchase
easement and put fence around the property. Discussion
followed the presentation and the question of what would be
satisfactory to the landowners, Mr. and Mrs. Robert
Gunderson, came up. No conclusions were presented for a
vote.
F. Chairman's Report Mr. Arndt asked the Board to establish a
policy that all bills to be paid out of Service District
Funds be presented to a representative of the Service
District for review and authorization. He also felt any
work orders, excepting emergency measures, should be
authorized and bear two signatures. Mr. Nault moved that
the above be adopted as policy. Seconded by Mr. Lorenson,
the motion carried.
VIII. AUDIENCE COMMENTS
None.
IX. ITEMS OF INFORMATION & BOARD MEMBER COMMENTS
Mr. Arndt apprised the other members of a leak on Spruce
Cape (USS 3100, Lot 16 & 17). The leak washed out the area
around it and was taking part of the road. He said there might
have to be some pavement replaced.
Mr. Fisk noted he appreciated the healthy discussion on the
Snow Removal contracts. He stated the process was not healthy.
Mr. Nault asked what had happened with the Engineering
Studies on Spruce Cape and what had happened with the Glenda
Hayes Babbitt, late connect to Service District lines?
X. ADJOURNMENT
Mr. Arndt adjourned the meeting at 10:00 p.m.
Approved by:
Scott Arndt, Chairman
Date
Page 3 of 2
Submitted by:
14,LVY,
�Wc_
Kaye Clain, Secretary
5 l2
Dat