FY2018-16 Underground Storage Tank Replacement - 3 Schools (Main Elementary, Old Harbor School and Port Lions School) with Golden Alaska Excavating in an amount not to exceed $208,558.FY2018-I6
KODIAK ISLAND BOROUGH, ALASKA
CONSTRUCTION CONTRACT
3 SCHOOLS UST REPLACEMENT #15011
PROJECT NAME AND NUMBER
This CONTRACT ("Contract"), between the Kodiak Island Borough, Alaska, herein called the
Borough, acting by and through its Borough Manager, and
Golden Alaska Excavating, LLC,
Company Name
PO Box 8908. Kodiak, Alaska 99615
Company Address (Street or PO Box, City, Slate, Zip)
a/an ❑ Individual ❑Partnership ®Limited Liability Company ❑Sole Proprietorship ❑
Corporation incorporated under the laws of the Stale of Alaska, its successors and assigns, herein
called the Contractor, is effective the date of the signature of the Borough Manager on this
document.
The Contractor, for and in consideration of the payment or payments herein specified and agreed
to by the Borough, hereby covenants and agrees to furnish and deliver all the materials and to do
and perform all the work and labor required in the construction of the obove-referenced project
as bid by the Contractor, which bid and prices named, together with the Contract Documents (as
hereinafter defined) are made a part of this Contract and accepted as such. It is distinctly
understood and agreed that no claim for additional work or materials, done or furnished by the
Contractor and not specifirally herein provided for, will be allowed by the Borough, nor shall lite
Contractor do any work or famish any material not covered by this Contract, unless such work or
materials is ordered in writing by the Borough. In no event shall the Borough be liable for any
materials furnished or used, or for any work or labor done, unless the materials, work, or labor
are required by the Contract or on written order furnished by the Borough. Any such work or
materials which may be done or furnished by the Contractor without written order first being
given shall be at the Contractor's own risk, cost, and expense and the Contractor hereby
covenants and agrees to make no claim for compensation for work or materials done or furnished
without such written order.
Payment under this Contract shall not exceed Two Hundred Eiehl Thousand Five Hundred Fifty -
Eight dollars ($208.558.00).
The Contractor further covenants and agrees that all materials shall be furnished and delivered
and all work and labor shall be done and performed, in every respect, to the satisfaction of the
Borough, on or before: August 15.2018. It is expressly understood and agreed that in case of the
failure on the part of the Contractor, for any reason, except with the written consent of the
Borough, to complete the furnishing and delivery of materials and the doing and performance of
the work before the aforesaid date, the Borough shall have die right to deduct from any money
due or which may become due the Contractor, or if no money shall be due, the Borough shall
have the right to recover Liquidated Damages as described in the Special Conditions for each
calendar day elapsing between the time stipulated for achieving substantial completion of an
individual phase and the actual date of completion of that phase in accordance with the terms
hereof; such deduction to be made, or sum to be recovered, not as a penalty but as liquidated
damages. Provided, however, that upon receipt of written notice from the Contractor of the
existence of causes over which the Contractor has no control and which must delay furnishing of
materials or the completion of the work, the Contracting Officer may, at his or her discretion,
extend the period specified for the furnishing of materials or the completion of the work, and in
such case the Contractor shall become liable for liquidated damages for delays commencing
from the date on which the extended period expires.
The bonds given by the Contractor in tic sum of S208,558.00 Payment Bond, and 5208,558.00
Performance Band, to secure the proper compliance with the terms and provisions of this
Contract, arc submitted herewith and made a part hereor.
The Contractor further covenants and agrees that The entire construction will be done under the
administration of and to the complete satisfaction of the Borough subject to the inspection at all
times and approval by any regulatory agency, and in accordance with the laws of the State of
Alaska and the Borough.
For purposes of this Contract, Contracting Officer means Michael Powers or any other person
designated by the Borough Manager.
The Contractor is an independent contractor and not an employee or agent of the Borough.
Contract Documents shall have the meaning ascribed by the General Conditions of the
Construction Contract, and include but are not limited to this Contract, the General Conditions of
the Construction Contract, die Supplementary Conditions, and the following listed documents:
(1) Drawings dated October 19, 3017
(2) Project Manual dated October 19, 3017
(3) Addendum I dated October 19, 3017
(4) Addendum 2 dated October 27, 3017
(5) Addendum 3 dated October 30, 3017
(6) Addendum 4 dated November 9, 2017
3 SCHOOLS UST REPLACEMENT CONSTRUCTION CONTRACT
Page 2 or
IN WITNESS WHEREOF the parties hereto have executed this Contract and agree to its terms
and conditions.
CONTRACTOR
Typed Name and
'U
Date
KODIAK ISLAND BOROUGH
Typed Name
_jl at
Date
Borough Clerk
(ATTEST)
3 SCHOOLS UST
CONSTRUCTION CONTRACT
Page 3 of 3
KODIAK ISLAND BOROUGH CONTRACT CHANGE ORDER
710 ]MALL BAY ROAD
KODIAK, ALASKA 99615 Contract No. 2018-16 Change Order No. 01
Project Name, Number & Location Amount of Contract & Change Order
3 Schools UST Replacement Original Contract S 208,558.00
470-536 452.150 15011.5ABC.A and B
Previous Changes $ 0.00
Contractor
Golden Alaska Excavating LLC
This Change $ 26,183.00
Adjusted Contract $ 234,741.00
Description or Change
Cost
The contract documents called for relocating a portion orthe water line at Main
$ (3,000.00)
Elementary. During excavation it was discovered that the water line was over 15 feet
5ABC.A
deep. Relocation would have required a large excavation to ensure a safe working
environment. so the decision was made to have the water line in the existing location.
The scope orw•ork at Old Harbor School was to excavate around the existing UST to
allow for soil sampling and then fill in the Us"r. Due to a conflict with a GCI satellite
$ 22,459.00
dish the excavation could not be completed.Ilie satellite dish has been relocated and
5ABC.B
now die Contractor has additional costs to remobilize to complete the work as planned.
There were existing electrical conduits conflicting with the location ol'concrele
footings for the new aboveground NO tank at Main Elementary. The presence of these
$ 6,724.00
conduits required additional excavation activities and labor/materials to cover them
5ABC.A
with PVC shells prior to pouring the new footings.
'rhe time provided for completion of the contract is ( unchanged) ( increased) ( decreased) by 0 calendar days. This
document shall become an amendment to the contract and all provisions of Clic contract will aooly thereto.
Accepted By:
�2
EngineeringtPac ties Director 41BOugli
Director
�/ ... V
Approved By: es .yr
Manager (Leri ban s^: i IeA Pmvers r Clerk
not exceeding 520(1,000) _
Date:
IN
Per Borough Code 3.30.100, if the change order is up to five percent (5 %) [-Jti 41 ndred
thousand dollars (5200,000), it ivill require approval of the mayor and deputy pre ing 0 t •ceeds 5% or
5200,000, it will require the approval of the Assembly. Please attach Assembly new ing approval.
Revised by PISEC 04!—')3/14
Kodiak Island Borough
Engineering & Facilities Department
Projects Office
710 Mill Bay Road
Kodiak, Alaska 99615
Phone (907) 486-9210 Fax (907) 486-9347
Date: September 18, 2018
To: Phil Kovacs, EIF Director
From: Matt Gandel, Project Manager/Inspector*-
RE: Contract 2018-16 Change Order #01
Attached is change order #01 to contract 2018-16 for Golden Alaska Excavating LLC for the 3
Schools UST Replacement project. This change order includes the following:
1) The contract documents called for relocating a portion of the water line at Main
Elementary to avoid being underneath the new aboveground fuel tank. During excavation
it was discovered that the water line was over 15 feet deep. Relocation would have
required a large excavation to ensure a safe working environment, so the decision was
made to leave the water line in the existing location.
2) The scope of work at Old Harbor School was to excavate around the existing UST to
allow for soil sampling and then fill in the UST. When the Contractor arrived on site, it
was discovered that due to a conflict with a GCI satellite dish the excavation could not be
completed. The satellite dish has been relocated and now the Contractor has additional
costs to remobilize to complete the work as planned.
3) There were existing electrical conduits conflicting with the location of concrete footings
for the new aboveground fuel tank at Main Elementary. The presence of these conduits
required additional excavation activities and labor/materials to cover them with PVC
shells prior to pouring the new footings.
The cost for these changes will be deducted from the Construction line of the budget, which has
sufficient funds. A copy of the current budget is attached.
15011- UST Replacement - Main, Old Harbor, Port Lions
Printed 9/17/2018
Budget
Expenses
Obligated
Remaining
Design
$
51,709
$
48,036
$
9,561
$
(5,888)
Construction
$
462,952
$
176,754
$
45,028
$
241,170
Admin
$
40,316
$
23,429
$
-
$
16,887
Contingency
$
22,398
$
-
$
-
$
22,398
[TOTAL
$
577,375
$
248,219
$
54,589
$
274,568
Printed 9/17/2018
REQUEST FOR PROPOSAL #001
Water line work at Main Elementa a
Project Name: KW 3 School Underground Fuel Tank RemovaliReplucement Contractor.
Project Not I6034 Golden Alaska Excavating, LLC
Issuing Authority. JYL
Dale 06-04-2018
A proposal is requested for making the hereina(ler described change in accordance with die specifications and drawing
revisions cited herein or listed in attachment hereto. Submit your proposal in space provided below, including detailed
breakdown of prime and subcommet costs. DO NOT start work trader this Request For Proposal until you receive a copy
of the Change Order signed by the Kodiak Island Borough, or a notice to proceed.
Description of Change:
Sheet C200- Detail A, Main Elementary Water Service Replacement:
Delete Detail A/C200 in its entirty. The existing water line to remian as is.
Answer requested by: June, 14, 2018
Nameffnle. Armando DeGuzman - Construction Adminictpdor
907-7894524
Signature:
Contractor's Proposal - Change in Contract Price
Detailed breakdown (Attach additional sheets as necessary.)
Net Increase
Net Decrease
is
Calendar Days Increase/Decrease
S
3,000.00
Line item for Main Elementary DI Water Line and Relocated Fire Connection.
Estimated costs:
DI Water Line (Per change, no longer required) $3,000
Relocated Fire Connection $3,000
Datc:
Typed or Printed Name and Titic: Signature:
June 7, 2018
Lod Ryser, President
1rLc:
_ J GOLDEN ALASKA EXCAVATING, LLC
Kodiak Island Borough September 14, 2018
710 Mill Bay Rd
Kodiak, AK 99615
Project: 3 Schools UST Replacement #15011
Contract No: FY2018.16
Request for Change Order q2. Return to Old Harbor to complete the demolition of the UST.
June 22-24, 2018
Initial work conducted June 22-24. GA mobilized to OH the afternoon of June 22 on a charter flight. The
flight was at max weight to accommodate personnel and only h materials & tools/supplies. A second
charter was scheduled for Saturday mid-morning to fly out the remaining tools/supplies & compactor.
Saturday morning GA crew located City of OH employee to pick up 50 gal tanks to pump left over fuel
from the UST. Then crew mobilized rental equipment to job site. The crew excavated what they could
around the GCI dish and found three corners of UST, which was 6'x12'. Top of tank was found 3' below
existing grade. Pictures were sent to Matt. At this point GA was in standby mode until KIB could make
decisions. The GCI dish was located over the top of the UST which caused a major obstruction. The crew
did not see or smell any signs of contaminated soil in the areas they excavated, however the inspector
needed to take samples.
At this point the OH crew was on standby, and during this time we had an employee on standby at the
airport in Kodiak with the rest of the tools/supplies & compactor to charter the second plane in the
event GA was told to move forward with the project. The OH crew put plywood over the excavated
holes for safety purposes, and was thought to leave the holes open for the soil inspector to fly down at
another time to take soil tests. At this point GA crew was anticipating catching a charter back to Kodiak
Saturday evening. GA then got the instructions from KIB that the soil inspector would not make the
inspection and to backfill the holes. The crew then had to retrieve the equipment from the City of off
again that evening to complete the backfill and cleanup site. They had to stay an extra night due to the
delay and were not able to return to Kodiak via charter with supplies the next afternoon.
Mobilization Kodiak—Old Harbor
$4,675
Demobilization Old Harbor—Kodiak
$2,475
Requires 2 charters each way
Excavate again, Rental equipment, and backfill again. Includes
$12,380
all labor and operators.
Subtotal
$19,530
Supplemental 15%
$2,929
Total
$22,459
Based on 2.5 — 3 days to complete
P.O. Box 8908 Kodiak, AK 99615 • 907.539.6490 • 888.848.2913 Fax • www.goldenalaska.biz
Golden Alaska Excavating, LLC
Job Name: KIR 3 School UST Replacement- Old Harbor Change Order 01
Description
Crew
I Oty
Hours
Crew Hours
Labor Rate
Equipment
Equip Rate/HR
( Hours
Equip TTLI
TOTALS
Mobilize
I
$4,675
Demobilize
$2,475
E.cavate
Operator
1
20
20
$1,613.04
Excavator
$350.00
20
$7,000.00
$8,513
Excavate
Operator
1
6
6
$483.91
luader/Ower
$300.00
6
$1,800.00
$2,284
Labor
Labor
1
20
20
$1,483.00
$1,483
46
53,579.95
$8,800.00
$19,530
15%
$2,929
Based m 2.5-3 days to complete (10-12 hr work days)
Total
$22,459
GOLDEN ALASKA EXCAVATING, LLC
Kodiak Island Borough September 14, 2018
710 Mill Bay Rd
Kodiak, AK 99615
Project: 3 Schools UST Replacement #15011
Contract No: FY2018-16
Request for Change Order #3. Main Elementary new tank base form
Initial work was to excavate for footing of tank foundation for pad. During the excavation two power
conduit lines were found which ran through the middle of the form. Matt was contacted and he came to
the site to see, a couple of suggestions were made. He needed to consult the engineer for direction. In
the meantime GA crew back filled hole to top of conduit with D3 and compacted. Matt then came back
with instructions to put 4" C900 halves over the existing conduit to protect the lines. With this
instructions GA crew had to re -dig under the conduit to expose all of it. The crew then placed the C900
over all of conduit. At this time more Dl was required because the level was raised to accommodate at
least a 2" cover over the C900. The level of both pads had to be raised to new elevation to make new
design accommodate the levelness of tank. The crew poured, stripped, and re -compacted the total dig
with Dl to subgrade which was a 6'xl2'xl' hole. The step latter on the tank had to be extended two feet
to accommodate the higher elevation of the tank.
Equipment w/operators & Labor $3,748
Extra Dl, C900 pipe, latter extension $2,099
Subtotal $5,847
Supplemental 15% $877
Total $5,724
P.O. Box 8908 Kodiak, AK 99615 • 907.539.6490 • 888.848.2913 Fax • www.goidenalaska.biz
Golden Alaska Excavating, LLC
Job Name: Hifi 3 School UST Replacement - Main Elementary Change Order (12 (Raise fuel tank due to underground electric & extend latter)
Description
Crew
Qty
; Hours
Crew Hours
Labor Rate Equipment Equip pate/HR I Hours
JEquipTTLI
TOTALS
Labor lBrade check, bucket control)
Labor
2
I 10
20
51,459A9 I Hand Compactor I 575.00 2
I 5150.00
$1,609.05
Trackhoe
Operator
1
6
0
5463.91 Track Hoc 5250A0 6
$1,500.00
$1,993.91.
Haul Rock
Driver
1
2
2
5155.34 Truck WDI Rock 5250.00 2
550000
5655.34
Fabrication to ..tend latter
$1,100.00
Pipe C9904"
S500.00
28
$2,09730 I
52.60.00
$5,94730
15%
$877.09
One full day entre work to Install pipe, and retrarde w/DI for tank foundation. Tank latter required lobe e.tened.
Total
$6,724
KODIAK, 1SLXND BOROUGH CON'T'RACT CHANGE ORDER,
M.M.BA
710 , Y ROAD
KODIAK, ALASKA 99615 _A Contract'No. 2018-16 Change Order'No, 02
........ . ...... ...................
.... ... ...... . ......
Project Nam e, Nu rn ber & Loen m
flon Aount of Cantraf:t & Change Order
3 Schools'UST Replacement
470-536 452.150 150111-5ABC.A. B and;; Original Cantmd $ 208,558.00
. . ..... . . .................
Previous Charilues $ 26, 1 &,M0
. .............
Contractor This Change $ (15,000.00)
Golden Alaska ExcavatirIP1.1Z
A4justed Contmet S 219,74l M
Description of Chnnge
"The cora watt docutnenls,' included construction ofcontainmem cells for
contaminated soil and an unit pidice fhr rcmo-val ani" 100 cubic yards of
contamimatt ed soil at each site (Main Elementary, Port Lions, Old Harbor),, Since
no contaminated soil was round at any ordir tthrec,sot cs, there is a credit for the
work noL required,
The dirnir, provided for completion of am conhmct is &V unchanged) (U increased)
ducamient shall bircorne wi amendirnon to the contract and all vrovisions orflora cont
Accepled By:
feys-t----n—
Rcearnmended.LVAI
Engin fFaci
Appmved By:
n of r==trV&fi"z V
Cost
(5,00000)
Main -.5ARC,A
S (5,000.00)
Old Harbor - 5ABC.B
5 (5,000.0q)
Port Lions - 5ABC.0
decreased) b.y 0 calendar days,, This
will apply tthereto.
Dnte: M4 -czl 2
Men (.T"p and not exceeding two hundred
a 1) )'T2wwd-dAw
Revised by Fl SEC 04/23114
I
-Kodiak Island Borough
E- ngitteering & Facties Department
Projects Office
710 Mill Bay Road
Kodi* Alaska 99615
Phone (907) 486-9210 Fax (907) 486-9347
To: Phil Kovacs, E/F Director
From: Matt Gandel, Project Manager4nspector/4—
RE: Contract 2018-16 Change Order #02
Attached is change order 402 to contract 2018-16 for Golden Alaska Excavating LLC for the 3
Schools UST Replacement. The contract documents included construction of containment cells
for contaminated sail and removal of 100 cubic yards of contaminated soil during closure of the
underground storage tanks at Main Elementary, Port Lions School, and Old Harbor School.
Since no contaminated soil was found at any of the three schools, there is a credit to the contract
amount for the work not required. The total credit is $15,000. The funds will be returned ot the
Construction line of the budget. A copy of the current budget is attached.
15011 - UST Replacement - Main,, Old Harbor.. Port Lions
Budget
Expenses
Obligated
Remaining
Design
,
,
Construction088)
, 987
Admin
, 872
Conti398
,
e
01.1) HARBOR
MOB 2,SW.00
DIG
REMOVE AN D DISPOSE IV TEN CY OF CONTAMINATED SOIL $ 2,500,00
DEMO TANK AND LINES
SACKFILL
1 LL
CONTAMINATED E500.
., m
b.....�
DE-MOD �mm m ..
6
..........................................................::::::....::.. ................1'..................:::ww::.:::::.::........................................:::.:::::::
2 .. UONS
11 OB $ 2,500.00
DIG.mm mm
REMOVE AND DISPOSE 1ST TEN CY OF CONTAMINATED IL
DEMO AND TMK REMOVEL11,000.00
NEW TANK AND MECHANICAL
FENCE 8,700.00
STORAGE CELL'::.....W..W.:w:...._�__
�..., ..:...�:CONTAMINATED....�w��IL_.
:.....................................................:.............................:...,......�..�...:,.,:::::...... .: ::::: , s
PROJECT CLOSEOUT AND 0 & M-S 4,000.00
JMIkELEMENTARY
i
MOB 11500.00
e 064.00
REAC�EAV015PRSE i. IN��E�S®IL 2,500.W
:�
„tl. 12,0W.00
BACKFILLDEMO
NEW TANK WITH MECHANICAL ITEMS $ b 000.00
'MI RE CONNECTION 6am.00,
RETE ITEMS
mm::::::..m.:m...::::::..::::::...:m....:....::::...m..........:.......w...:..........::.....::.::..:::::w.::::...::w:w..::::::::: w:::::::. ...:::.....:.....
. mm:...::...:::::...:::.....................: w..::::. w:..::1..................................8......::::.,:::::::`.............1..........................................
FENCE $ B
CONTAMINATED IL LL
•
'000.00
..:::.::.. �...::.....................::.................:. ..... ............
.::: w,.m
�.mm:......:
�..
I
b