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FY2016-11 Amending title 2 administration and finance, chapter 2.30 rules of the assembly, section 2.30.030 types of meetings changing meeting times and order of business 1 2 Introduced by: KIB Assembly Requested by: KIB Assembly 3 Drafted by: Borough Clerk 4 Introduced: 12117/2015 5 Amended: 12/17/2015 6 Public Hearing: 01/07/2016 Adopted: 01/07/2016 7 8 9 KODIAK ISLAND BOROUGH 10 ORDINANCE NO. FY2016-11 11 12 AN ORDINANCE OF THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH 13 AMENDING TITLE 2 ADMINISTRATION AND FINANCE, CHAPTER 2.30 14 RULES OF THE ASSEMBLY, SECTION 2.30.030 TYPES OF MEETINGS TO 15 CHANGE THE COMMENCEMENT AND ADJOURNMENT TIMES FOR 16 ASSEMBLY MEETINGS AND WORK SESSIONS AND SECTION 2.30.060 17 ORDER OF BUSINESS AND AGENDA BY SWITCHING THE ORDER OF 18 AWARDS AND PRESENTATIONS AND CITIZENS' COMMENTS 19 20 WHEREAS, the purpose of this ordinance is to change the commencement and the 21 adjournment time for Assembly regular meetings; and 22 23 WHEREAS, the Assembly also wishes to change the commencement and establish the time 24 for adjournment for work sessions; and 25 26 WHEREAS, the Assembly should also have the flexibility to call other meetings and work 27 sessions as it deems appropriate as long as reasonable public notice is given. 28 29 WHEREAS, the Assembly also desires to switch the order of business for the regular meeting 30 agenda by moving citizens comments before awards and presentations. 31 32 NOW, THEREFORE, BE IT ORDAINED BY THE ASSEMBLY OF THE KODIAK ISLAND 33 BOROUGH THAT: 34 35 Section 1: This ordinance is of a general and permanent nature and shall become a part of 36 the Kodiak Island Borough Code of Ordinances; and 37 38 Section 2: Title 2 Administration and Finance, Chapter 2.30 Rules of the Assembly, Section 39 2.30.030 Types of meetings is hereby amended as follows: 40 41 2.30.030 Types of meetings. 42 43 A. Regular Meeting. The assembly shall meet in the borough assembly chambers, in the 44 borough administration building, Kodiak, Alaska, and are to commence at X30 6:30 p.m. on 45 the first and third Thursdays of each month, or such other time and place as may be 46 designated in the notice of the meeting. Public notice of changed meetings shall be made in 47 at least one newspaper of general circulation in the borough. Meetings shall adjourn at 48 11;30 10:30 p.m. unless the time is extended by a majority of the votes to which the 49 assembly is entitled. No meeting shall be extended beyond Fnidnight 11 p.m., unless 50 extended by a two-thirds vote of the assembly, except the meeting shall be extended to set 51 the time and place for resumption of the meeting. 52 Kodiak Island Borough, Alaska Ordinance No. FY2016-11 Page 1 of 3 53 B. Special Meetings. Special meetings may be called by the mayor, deputy presiding officer, or 54 by three members of the assembly and, except in an emergency, upon no less than 24 55 hours' effective notice to each member. Effective notice shall be written or oral. The notice 56 shall indicate time, location and the purpose of the special meeting and by whom called. The 57 calendar for a special meeting shall be as follows: � 58 1. Roll call. 59 2. Citizens' comments. 60 3. Consideration of matters in the call for the special meeting. 61 4. Adjournment. 62 63 Matters not included in the call for the special meeting may not be considered. Special - 64 meetings shall commence and adjourn as provided in subsection A of this section unless 65 specifically amended. 66 67 C. Adjourned or Recessed Meetings. If the assembly has not concluded the agenda, the time 68 and place of the resumption of the meeting shall be announced or the items shall be carried 69 over to the following regular meeting or taken up at a special meeting called for that 70 purpose. 71 72 D. Work Sessions. The assembly may meet informally in work sessions, at the call of the 73 mayor, deputy presiding officer, or by three members of the assembly, to review forthcoming 74 programs of the borough, receive progress reports on current programs or projects or 75 receive other similar information from the manager; provided, that all discussions and 76 conclusions thereon shall be informal. Work sessions are public and no formal action shall 77 be taken by the assembly. Regularly scheduled work sessions are to commence at 6:30 78 p.m. and shall adjourn at 10:30 p.m. unless_the_time is extended by majority members 79 of the Assembly. 80 81 E. Other public meetings or work sessions. The Assembly may hold other meetings or 82 work sessions at such other time and place as it deems a ro riate as Ionq as 83 reasonable public notice is given. 84 85 Section 3: Title 2 Administration and Finance, Chapter 2.30 Rules of the Assembly, Section 86 2.30.060 Order of Business is hereby amended as follows: 87 88 2.30.050 Order of business and agenda. 89 A. Order of Business. The order of business for each regular meeting of the assembly shall be 90 as follows: 91 1. Invocation. 92 2. Pledge of Allegiance. 93 3. Roll call. 94 4. Approval of agenda and consent agenda. (Approval of consent agenda passes all items 95 indicated. Consent agenda items are not considered separately unless an assembly member so 96 requests. In the event of such request, the item is returned to the general agenda.) 97 5. Approval of minutes. 98 6. . Citizens' comments. 99 a. Agenda items not scheduled for public hearing and general comments. 100 7. rotizee ^f6. Awards and presentations. ..m ; Kodiak Island Borough, Alaska Ordinance No. FY2016-11 Page 2of3 "" 101 8. Committee reports. 102 9. Public hearing. 103 10. Borough manager's report. 104 11. Messages from the borough mayor. 105 12. Consideration of calendar— Unfinished business. 106 13. Consideration of calendar— New business. 107 a. Contracts. 108 b. Resolutions. 109 c. Ordinances for introduction. 110 d. Other items. 111 14. Citizens' comments. 112 16. Assembly members' comments. 113 16. Adjournment. 114 115 ADOPTED BY THE ASSEMBLY OF THE KODIAK ISLAND O OH 116 THIS SEVENTH DAY OF JANUARY, 2016 117 118 119 KODIAK ISLAND OUGH 120 w 121 ,,. 122 123 rrol Friend—. rough orough Mayor 124 125 ATTEST: 126 127 128 129 Nova M. Javier, MMC, ouh Cler 130 131 k Kodiak Island Borough, Alaska Ordinance No. FY2016-11 Page 3f