FY2014-01B Amending FY2014 Budget to Account for Various Revenues and Move Funds Between Projects Introduced by: Borough Manager
Requested by: Borough Manager
Drafted by: Finance Director
2 Introduced: 12/05/2013
Public Hearing: 1/02/2014
3 Adopted: 01/02/2014
4
5 KODIAK ISLAND BOROUGH
6 ORDINANCE NO. FY2014-01B
7
8 AN ORDINANCE OF THE KODIAK ISLAND BOROUGH ASSEMBLY
9 AMENDING ORDINANCE NO. FY2014-01 FISCAL YEAR 2014
10 BUDGET BY AMENDING BUDGETS TO ACCOUNT FOR VARIOUS
11 REVENUES THAT ARE OVER BUDGET, PROVIDE FOR ADDITIONAL
12 EXPENDITURES, AND MOVE FUNDS BETWEEN PROJECTS
13
14 WHEREAS, Bayside Fire Department needs to move $115,100 to Fund 450 to fully fund
15 the emergency generator project and these funds are available in the Bayside Fire
16 Department's Fund Balance; and
17
18 WHEREAS, several projects in Fund 469 need to be combined for better project
19 management; and
20
21 WHEREAS, the total project amount of $1,356,438 for the Kodiak Fisheries Research
22 Center (KFRC) Ventilation Modifications project will need to be made available from the
23 KFRC retained earnings of which NOAA will be reimbursing the Borough $831,327 upon
24 project completion; and
25
26 WHEREAS, combining the Chiniak School Underground Storage Tank Removal and
27 Replacement project with the Chiniak School Soil Remediation project will allow for more
28 cohesive project management; and
29
30 WHEREAS, combining several Borough Building renewal and replacement projects will
31 allow for more cohesive project management; and
32
33 WHEREAS, budgets need to be developed for FY2014 Renewal and Replacement
34 projects in Fund 469 (Borough Building Rehabilitation, Port Lions School Exterior Painting,
35 Middle School paving, and Auditorium Foyer and Hall flooring).
36
37 NOW, THEREFORE, BE IT ORDAINED BY THE ASSEMBLY OF THE KODIAK ISLAND
38 BOROUGH THAT:
39
40 Section 1: This ordinance is not of a general and permanent nature and shall not
41 become a part of the Kodiak Island Borough Code of Ordinances.
42
43 Section 2: The FY2014 budget will be amended per the attached three paged
44 schedule.
45
46
47
Kodiak Island Borough, Alaska Ordinance No. FY2014-01B
Page 1 of 2
48
49 ADOPTED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH
50 THIS SECOND DAY OF JANUARY, 2014
51
52 KODIAK ISLANe-BOROUGH
53 /y
55 /�/!/�c 7
56 errol F4•9 Borough Mayor
57
58 ATTEST:
59
601 � /(/wv
62 N va M. Javier, MMC, Borough Clerk
Kodiak Island Borough, Alaska Ordinance No. FY2014-01B
Page 2 of 2
As of l3udget:
Adopted Budget 11/18/2013 Balance 'Adiusttients' Revised Budget
Fund 250 Fire Protection Area No.1
Revenues 520,210 542,205 (21,995) 115,100 635,310 Use of fund balance
Expenditures 520,210 286,771 233.439 • 115,100 635.310 Tranfer to Fund 450 for additonal funding of emergency generators
Fund 426-KFRC •
Revenues: •
GSA Reimbursement - - - ' 831,327 831,327
use of retained earnings - - - 525,1,11. 525,111
.1,356;438 1,356,438
Expenditures: •
12015 KFRC Energy Project 0 0 0 '1,356,438 1,356,438
0 0 0 1,356,438 1,356,438
Backup Info
Ordinance No.FY2014-01B
As of r TBUdgt .
Adopted Budget 11/18/2013 Balance Adjustments. Revised Budget
Fund 450 Capital Projects
Revenues
State Seismic Reimbursement 3,698,450 3,690450 - 3696450
11001 KMS Gym Sesimic upgrade(grant) 405.382 405,382 405282
FEMA GRANTS($146823 listed below) - -
10003 Regency Measures FEMA 16,931 16,931 - 16931
10004 Panamarotl Creek Road FEMA 32,183 32,183 - _ 32,183
10005 Alitak Rain Event FEMA - - -
10006 Fairgrounds General Debris FEMA 8,365 8,365 8,365
10007 Fairgrounds General Debris 21,819 21,819 - 21,819
10008 Fairgrounds Emergency Measures FEMA 5.000 5,000 5,000
10009 Middle Bay/Chiniak Rain Event FEMA 11,676 11,676 • - 11,676
10010 Womens Bay Service Area Debris FEMA 27,085 27085 - 27,085
10011 Bell Flats Road FEMA 16,278 16278 - 16.278
10012 Panamarotl Creek Road FEMA 30.664 30,664 30.664
10013 Panamarotl Creek Road Section FEMA 7,468 7 468 - 7,468
10014 South Russian Creek Road FEMA 84,831 84631 - 84,831
10016 Womens Bay Rain Event FEMA . - '-10018 Salonie Creek Road Damage FEMA 22.782 22,782 . - 22,782
10020 Bioplug Sargent Creek FEMA 41,135 41,135 - 41,135
10027 Road Shoulder Repair&Culvert Replacement 55,233 55,233 - 55 233
10028 Marmot Drive and Harbor Way FEMA 1,845 1,845 • ' 1,845
12009 Chiniak Warning Siren Grant 45.000 45000 - 45,000
12010 Anton Larsen Dock State Grant 2,000,000 2900000 2,000,000
12010 Anton Larsen Dock Denali Grant 80.000 80000 - 80,000
12011 Emergency Generator Extra Funds 168,853 168,853 - ' - 168,853
12012 Old Harbor Generator 1,007.000 1,00],000 - 1,007,000
12013 Karluk Generator 33,000 33,000 33,000
12016 Bayside Emergency Generator 40.000 40,000 - 40,000
2012 Homeland Security Grant 35.000 35,000 ` - 35,000
Transfer in from Fund 410 81.769 81.769 - 81,769
Transfer in from Buildings 8 Grounds 95,000 95,000 - 95,000
Transfer in Fund 100 Local Match(Denali Anion Larsen; 20,000 20,000 - 20,000
Transfer in Fund 250 - - • 115,100 115,100 for Bayside generator
Total Revenues 8,092749 - 6,092.149 115,100 0,207,849
09011 Auditorium Roof 703,038 703,038 - - 703.038 Complete
09013 High School Fire Alarms 34.028 34,028 - - 34.028 complete
09015 Demo Old Chiniak School 83,024 83,024 - 83.024 complete
09016 Akhiok Sewer Line 25,494 25,494 - - 25,494 Complete
09018 Middle School Close(in place)&Replace UST 16,225 16,225 - - 16.225 Complete
09020 Main Roof 52,595 52,595 - 52,595 Complete
09021 Boro.Build.Sidewalk and Handrail Repairs 50.567 50,567 - 50,567 Complete
10000 High School Parking Lot Paving 283,113 283,113 - -v R'�-. 283.113 complete
10001 School District Small Projects 41,127 41,127 - 41,127 CLOSE-Reimbursed by KIBSD
10003 Ermergency Measures-FEMA 16,907 16,907 16.907 aosE-To correct FEMA budget
111004 Panamarofl Creek Road FEMA 22,755 12,752 10,003 - 22,755 FEMA
10006 Fairgrounds General Debris FEMA 8.270 8,270 • - 8.270 CLOSE-Revenue at Sales in system-FEMA
10007 Fairgrounds General Repair 21,992 21,992 - -' 21,992 CLOSE
10008 Fairgrounds emergency Measures FEMA 4,959 4,959 - 4,959 CLOSE-Revenue of$4959 in system-FEMA
10009 Middle Bay/Chiniak Rain event FEMA 28,015 28,015 - 28,015 CLOSE-FEMA budget$11676
10010 Womens Bay Service Area Debris FEMA 25.919 25,245 674 25,919 CLOSE-To correct FEMA budget
10011 Bells Flats Road FEMA 16,942 16,942 - - 16,942 CLOSE
10012 Panamaroll Creek Road FEMA 32,270 601 31,669 32,270 To correct FEMA budget
10013 Panamaroff Creed Road Section FEMA 9.988 9,970 18 9,988 nose
10014 South Russian Creek Rd FEMA 85,033 84,668 8 5,033 85,033 CLOSE-To correct FEMA budget
10017 Chiniak School Soil Remediation 95.000 27,233 67,767 (67,767) 27,233 Project moved to Fund 450
10016 Salonie Creek 22.864 22.864 - . - 22,864 FEMA Budget$22782
10020 Bioplug Sargent Creek 41,135 864 40.271 41,135 FEMA
2
Backup info -
nance
As of 'Budget
Adopted Budget 11/18/2013 Balance .Adjustniints Revised Budget
10027 Road.Shoulder Erosion&Culvert Repair 3 Siste 36,178 36,178 0 - 36,178 CLOSE-To correct FEMA budget
10028 Marmot/Harbor Way 630 630 0 630 CLOSE-TO correct FEMA budget
10029 Kodiak Middle School Emergency Generator 82,661 82,661 0 82661 CLOSE-Reimbursed by KIBSD
11001 KMS Gym Sesimic upgrade(grant) 405,382 405.382 - 405,382 CLOSE-balance unrealized FEMA grant
12009 Chiniak Siren 45,000 - 45,000 - 45000
12010 Anton Larsen Dock 2,100,000 2,162 2,097,838 2,100,000 S2000000 leg.Grant,$80000 Denali grant with 520000 match from BIB
12011 Emergency Generator extra funds 168,853 318 168,535 - 168,853 change name
12012 Old Harbor Emergency Generator 1,007,000 461 1,006,539 - 1,007,000
12013 Karluk Emergency Generator 33,000 390 32,610 - 33000
12016 Bayside Emergency Generator 40.000 9.817 30,183 , 115.100 155,100 Increased project budget
13005 Homeland Security Grant 2012 35,000 - 35,000 35,000
Transfer to Fund 410 369.499 - 369.499 369,499
Transfer to Fund 420 933,009 - 933,009 933,009
Transfer tO Fund 469 1,115.2]7 - 1,115,277 ^'67;767 1,183,044 Project moved to Fund 450
Total Expenditures 8,092,749 2,108,491 5.984,258 115,100 8,207.849
Fund 469 Renewal and Replacement Projects '
Revenues
Legislative Grant.emergency generator 435,147 435,14] - 435,147
Loan from the Facilities Fund 7,246061 7046061 2,450112 9,696,173
Transfer in from Fund 450 1,115,277 1,115,277 • " 67,767 1,183,044
Total Revenues 8,796,485 - 8,796,485 2,517,879 11,314,364
Projects'.
09019 Boro.Build.Power Distribution Panels 55,561 - 55,561 ' • (55,561) - close-combined with Boro Bldg Rehab
09022 Boro.Build.Lighting 20,835 - 20,835 •(20,835)1 ' close-combined with Boro Bldg Rehab
10037 Borough Building New Roof 847.884 847,884 - 847,884 Complete
11002 East Elementary Generator B Building 1,281,537 1,208,738 72,799 1,281.537
11003 Chiniak Removal of Underground Storage Tank( 74,751 94,644 (19,893) .67,767 142,518
11004 Ahkiok Teacherage Rehabilitation 45,379 - 45,379 45.379 The expenses for this project were charged to Buildings&Grounds needs.1E$45,378 99
11005 Borough Building Combustion Air Fan 21,637 - 21,637 - '.(21,637) - close-combined with Boro Bldg Rehab
11009 Island Wide UST Removal 412,931 398,194 14.737 412,931
11010 Karluk HVAC Controls 59.400 53.084 6.316 - 59,400 complete
12001 Northstar Exterior Paint 357,127 312.717 44,410 357,127
12002 Port Lions UST 72 72 (0) - - 72 close-combined with 11009
12003 Borough Building New Receptacles 63,107 55 63,052 4 . .(63,052) 55 close-combined with Bono Bldg Rehab
12004 Borough Building Return Air Duct 2nd Floor 270,459 564 269.895 .(269,895) 564 close-combined with Boro Bldg Rehab
12005 East B Peterson Flooring 738,504 967 737,537 738,504
12006 KMS Elevator Controls 51,840 46 51,794 51,840
12007 Larsen Bay Roof Repair 598,200 481 597.719 ., , 598,200
12008 Main Remove UST 61 61 (0) . 61 close-combined with 11009
12017 Baranof Park 500,000 - 500.000 500,000
13xxx KMS HVAC Controls 1,537,255 - 1,537.255 1,537,255
13xxx Peterson HVAC Controls 624,427 - 624,427 624.427
xxxxxBorough Building Rehab - - 0 .• 1718,932 1,718,932
xxxxxPort Lions Exterior Paint - - - 121,700 121 700
xxxxxMiddle School Paving - - - 415,383' 415.383
xxxAuditorium Flooring Foyer&Hall - - - e .141,505 141.505
R&R Contingency 1,235,5113 - 1,235,518 " .4831572 1,719,090
Total Expenditures 8,796,485 2,917.507 5,878,978 : 2',5170791 11,314,364
3
Backup In.
.dinance. l